Part-Time Office & Events Assistant – Park Ridge

PCMI; Park Ridge (IL); On-site; USD 27,552 - 31,684; Part time

Benefits offered by this job

Competitive pay

Professional development

Employee events

Park Ridge office

Job summary

PCMI is seeking a part-time Office Assistant to support day-to-day operations at our Park Ridge, IL office. You will manage supplies, coordinate meetings, assist with events, and serve as the onsite point of contact for staff and visitors.

Ideal candidates have a Bachelor's degree in Business Administration or related field (or equivalent experience), strong communication, time management, and organizational skills, and comfort with Microsoft Office.

Qualifications

• Bachelor''s degree in Business Administration or related field.
• At least one year of administrative support experience.
• Experience in event planning and employee engagement.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite.

Responsibilities

• Manage day-to-day office operations, including supplies, kitchen stocking, and vendor coordination.
• Coordinate the scheduling of meetings, book conference rooms, and arrange catering when required.
• Maintain a professional, organized office environment. Decorate office for various events, holidays and activities.
• Set up and support onsite meetings, including sales meetings, leadership sessions, customer visits, and internal meetings.
• Answer phones, take messages, direct visitors and greet onsite visitors.
• Process, scan and route mail and other sensitive documents.
• Manage agreements, key documents, and high‑priority mail, ensuring items are routed to the appropriate leader in a timely manner; ship documents, employee gifts and other items.
• Assist in maintaining office equipment, troubleshooting minor issues, and scheduling maintenance in coordination with IT.
• Serve as the primary onsite point of contact for employees, visitors, candidates, partners, and building management.
• Support workplace safety and office compliance, including OSHA-related requirements.
• Report building issues to building management.
• Collaborate with marketing and other professionals to coordinate branded materials.
• Assist leadership team with travel, booking hotels and events.
• Support managers in planning teambuilding events/activities.
• Help plan and support quarterly company-wide Town Hall meetings.
• Partner with HR to plan and support employee engagement initiatives, including team-building activities, volunteer events, and wellness programs.
• Serve as lead for the Culture Committee.
• Assist with onboarding and cultural integration for new and acquired employees.
• Partner with Learning & Development on onsite and virtual employee workshops.
• Support employee surveys, focus groups, and engagement tracking.
• Support HR Team with physical and digital filing systems, ensuring sensitive documents are organized, secure and easily retrievable.
• Support onboarding and offboarding logistics for employees.

Skills

Office administration

Customer service

Event planning

Communication skills

Time management

Organizational skills

Education

Bachelor''s degree in Business Administration or related field

Tools

Microsoft Office

Job description

PCMI is seeking a part-time Office Assistant to support day-to-day operations at our Park Ridge, IL office. You will manage supplies, coordinate meetings, assist with events, and serve as the onsite point of contact for staff and visitors.

Ideal candidates have a Bachelor's degree in Business Administration or related field (or equivalent experience), strong communication, time management, and organizational skills, and comfort with Microsoft Office.