Part-Time Ministry Accounts Payable Coordinator

plainfieldchristianchurch; Plainfield (IN); On-site; USD 21,000 - 34,000; Part time

Job summary

Plainfield Christian Church is seeking a part-time Accounts Payable Coordinator (29 hours/week) to ensure accurate and timely processing of invoices, check requests, and vendor payments. You will maintain strong collaboration with ministry leaders and the Executive Director to safeguard fiscal integrity.

The role emphasizes attention to detail, confidentiality, and clear communication, with responsibilities spanning check runs, reconciliations, and monthly expense reporting.

Qualifications

• Two or more years of experience in bookkeeping, accounts payable, or nonprofit/church finance.
• Proficiency in Microsoft Office, especially Excel.
• Experience with REALM and REALM Accounting preferred.
• Solid working knowledge of fund accounting, double-entry bookkeeping, accruals, and W-9 and 1099 requirements.

Responsibilities

• Disciplined Check Request & Invoice Processing: Receive check requests and invoices from ministry leaders, confirm approval, documentation, and fund/account coding.
• Vendor Management & Tax Compliance: Maintain vendor files, collect W-9s, obtain Executive Director approval for new vendors, and prepare 1099s.
• Credit & Purchasing Card Stewardship: Administer the church’s credit and purchasing card program, issue cards, set limits, and reconcile charges.
• Expense Bookkeeping & Reporting: Prepare monthly departmental expense reports, post journal entries and accruals, and explain variances in leadership reports.
• Servant-Hearted Support for Ministry Leaders & Vendors: Be the go-to contact for paid items, train leaders on procedures, and ensure timely payments.
• Effective Team & Operations Integration: Document all requests and approvals, provide bi-weekly finance updates, and cross-train with AR Coordinator.

Skills

Excel

Communication

Attention to detail

Discretion & confidentiality

Team collaboration

Tools

REALM

REALM Accounting

Job description

Plainfield Christian Church is seeking a part-time Accounts Payable Coordinator (29 hours/week) to ensure accurate and timely processing of invoices, check requests, and vendor payments. You will maintain strong collaboration with ministry leaders and the Executive Director to safeguard fiscal integrity.

The role emphasizes attention to detail, confidentiality, and clear communication, with responsibilities spanning check runs, reconciliations, and monthly expense reporting.