Part-Time Medical Coordinator (CMA/LPN)

Northwest Passage; Frederic (WI); On-site; USD 30,000 - 39,000; Part time

Job summary

Northwest Passage in Wisconsin seeks a part-time Medical Coordinator to deliver coordinated medical services for residents. You will work with RNs and Medical Systems Supervisor to ensure safe medication administration, documentation, and care coordination across sites.

The role requires an LPN license or Medical Assistant certification, strong teamwork, and the ability to manage documentation accurately while adapting to coverage needs.

Qualifications

• Current Wisconsin LPN license or Medical Assistant certification.
• Knowledge of professional standards of practice.
• Ability to make professional judgments with experience and reasoning.
• Ability to learn, adapt, and work independently or in a team.
• Ability to maintain detailed documentation.

Responsibilities

• Provide nursing/medical coordination at assigned sites.
• Coordinate and schedule medical appointments and tests.
• Administer and document medications per orders.
• Communicate health information to prescribing clinicians.
• Maintain medication supplies and records.
• Participate in case management and treatment team meetings.
• Complete medical discharge summaries and documentation.

Skills

Independent work

Team collaboration

Documentation skills

Professional judgment

Adaptability

Education

Wisconsin LPN license

Medical Assistant certification

Job description

At Northwest Passage, we focus on mental health and wellness through the adoption of our PassageWay Elements: Nature, Recreation, Relaxation, Nutrition, Exercise, Relationships, Service, and Spirit. These elements are central to our approach, combining traditional mental health treatment with arts, education, nature-based therapy, and experiential opportunities. Since 1978, we've been dedicated to providing high-quality care in a community dedicated in hope, recovery, and wellness. Our facilities in Northwest Wisconsin offer a peaceful environment for our clients and staff, with easy access to activities and resources near Minneapolis, St. Paul, Duluth, and Eau Claire.

Northwest Passage proudly serves individuals from diverse backgrounds, cultures, and experiences, and we are committed to providing an environment where all feel welcomed and supported. Northwest Passage looks to build our team with candidates who are dedicated to providing exceptional care and support to all of our clients, demonstrating resilience, determination, collaboration, teamwork, and a strong work ethic. At Northwest Passage, you will foster hope through your involvement in the healing process. Guided by the PassageWay Elements, we strive to create a positive environment for growth and wellness for both our clients and staff.

Position Description

The Medical Coordinator works together with other Medical Coordinators, Registered Nurse, and Medical Systems Supervisor to provide effective delivery of medical services to all residents of the Northwest Passage programs.

This is a part-time position with variable hours based on coverage needs.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Provide nursing and/or medical coordination services at assigned sites.
• Establish and maintain effective working relationships with healthcare providers involved in the care of residential clients.
• Administer and document prescribed medications in accordance with prescribing provider orders and agency policies and procedures.
• Collect, document, and monitor medical information and concerns during intake and throughout treatment.
• Request, track, and obtain necessary medical records.
• Coordinate and schedule medical appointments, including acute care visits, laboratory services, intake appointments, and follow-up care.
• Ensure clients remain current on preventative healthcare needs, including well-child examinations, dental care, and vision screenings.
• Prepare and submit required documentation to clinics, pharmacies, and other healthcare providers.
• Communicate client observations and relevant health information to prescribing clinicians, including medication effectiveness, side effects, PRN medication use, and overall functioning.
• Relay recommendations and updates from prescribing clinicians to treatment and residential staff.
• Order, refill, organize, and package medications as needed.
• Maintain supplies of over-the-counter medications and off-site medication kits.
• Participate in case management, treatment team, and other interdisciplinary meetings as needed.
• Conduct and document routine health assessments, including vital signs, height, weight, and medication side effect monitoring.
• Provide formal and informal education to staff regarding medical conditions, medications, and client-specific health needs.
• Complete medical discharge summaries and related documentation.

Qualifications

• Current Wisconsin license as a Licensed Practical Nurse or certification as a Medical Assistant.
• Demonstration of knowledge of and ability to follow professional standards of practice in the fulfillment of all job duties
• Ability to use professional experience and well-developed reasoning skills to make professional judgments.
• Ability to learn and adapt.
• Ability to work independently and within a team. Ability to be self-directed.
• Ability to maintain various forms of detailed documentation.

Values

In addition to responsibilities and qualifications, ideal candidates will show an understanding of and an ongoing dedication to actively applying Northwest Passage's values, which are embedded into each role:

• Quality & Adaptability
• Respect & Compassion
• Leadership & Courage

Northwest Passage is an equal employment opportunity employer.