Part Time HR Assistant

Thomas Academy; North Carolina; On-site; USD 21,000 - 30,000; Part time

Job summary

BGHNC seeks a Part-Time HR Assistant in Lake Waccamaw, NC to support CHRO and HR specialists with onboarding, background checks, ADP entries, and benefits paperwork. The role requires an Associate degree and 3+ years in HR/payroll settings, with proficiency in Word, Excel, Outlook, Adobe, and SharePoint.

Responsibilities include maintaining personnel files, processing status changes, and assisting with HR software implementations. Flexible schedule and confidentiality emphasized.

Qualifications

• Associate degree in Business Admin, Office Admin or related field preferred.
• At least three years successful work experience in personnel, human resources, payroll office setting.

Responsibilities

• Process background checks for new hires, volunteers, and interns
• Schedule and assist new hires with onboarding paperwork
• Set up fingerprint applications in the ACBMS portal
• Send drug screening approval emails to local partner
• Assist with NEO and training setup when necessary
• Send request to have emails and logins set up for new hires
• Set up and maintain personnel files
• Set up new hires in ADP
• Collect, file and scan new hire benefit paperwork for Principal retirement, BCBS, USABLE Life and supplemental plans
• Track and maintain biennial physicals for direct care workers
• Process status change requests
• Process background checks on all staff every two years
• Process purchasing requests for the HR department
• Assist in implementation of new HR software and processes
• Assist with collecting information for COA, DSS Auditors and census reports
• Keep sensitive records and information confidential
• Maintain a professional attitude and image
• Handle conversations and interactions with tact and consideration
• Participate in professional development opportunities annually
• Participate in team meetings, projects and other activities that encourage team camaraderie
• Serve on at least one campus committee
• Provide customer service and assistance with upmost confidentiality and integrity
• Collaborate with and support the CHRO on all processes and projects
• Assist with setting up new positions in ADP Recruitment when needed
• Serve as backup to provide information on housing available to new hires and provide tours if necessary
• Other duties as assigned by the CHRO and/or the CEO

Skills

MS Word

Excel

Outlook

Adobe

SharePoint

Education

Associate degree in Business Admin or related field

Tools

ADP

ACBMS portal

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time HR Assistant

LAKE WACCAMAW, NC, US

POSITION/DEPARTMENT: PT HUMAN RESOURCES ASSISTANT

PERSONAL QUALIFICATIONS: Associate degree in Business Admin, Office Admin or related field preferred. At least three years successful work experience in personnel, human resources, payroll office setting. Skilled in computer applications including Microsoft Word, Excel, Outlook, Adobe, and SharePoint. Ability to communicate positively and clearly with others. Capable of handling multiple projects and duties. Good customer service skills are required. Valid driver’s license and proof of insurance. Internships and/or temporary work programs are accepted to gain required experience.

SUPERVISOR/CHAIN OF COMMAND: Chief Human Resources Officer

WORKING SCHEDULE: Part-time, scheduled to meet the needs of BGHNC; 23-25 hours per week; 3 weeks off per year.

Reasonable accommodations may be made to those who are able to perform the essential duties of the job. Must be able to pass any required drug test. A written negative drug screening test must be provided to HR prior to being hired. Background investigation required.

SERVICE RESPONSIBILITIES

The HR Assistant will assist the CHRO and HR specialist with the completion of the following duties:

• Process background checks for new hires, volunteers, and interns
• Schedule and assist new hires with onboarding paperwork
• Set up fingerprint applications in the ACBMS portal
• Send drug screening approval emails to local partner
• Assist with NEO and training setup when necessary
• Send request to have emails and logins set up for new hires
• Set up and maintain personnel files
• Set up new hires in ADP
• Collect, file and scan (as needed) new hire benefit paperwork for Principal retirement, BCBS, USABLE Life and supplemental plans
• Track and maintain biennial physicals for direct care workers
• Process status change requests
• Process background checks on all staff every two years
• Process purchasing requests for the HR department
• Assist in implementation of new HR software and processes
• Assist with collecting information for COA, DSS Auditors and census reports
• Keep sensitive records and information confidential
• Maintain a professional attitude and image
• Handle conversations and interactions with tact and consideration
• Participate in professional development opportunities annually
• Participate in team meetings, projects and other activities that encourage team camaraderie
• Serve on at least one campus committee
• Provide customer service and assistance with upmost confidentiality and integrity
• Collaborate with and support the CHRO on all processes and projects
• Assist with setting up new positions in ADP Recruitment when needed
• Serve as backup to provide information on housing available to new hires and provide tours if necessary
• Other duties as assigned by the CHRO and/or the CEO

WORKING CONDITIONS

Physical Requirements:

Walking, jogging 25%

Sports activities, lifting, carrying, pushing, pulling (up to 10#),

Kneeling, walking on uneven terrain, climbing stairs/ladders,

reaching, squeezing, keyboarding, sitting, physical restraints,

lifting, pushing, pulling, carrying (up to 10#) 50%

ORGANIZATIONAL MISSION CORE VALUES :

• MISSION: BGHNC employees embrace the principles of integrity, servant leadership, dependability, inclusion, and commitment to promote health, healing, and hope to children, youth, and families.
• PROFESSIONALISM: BGHNC employees demonstrate professionalism through positive leadership, giving and receiving feedback, and pursuing ongoing education and professional growth. BGHNC professionalism includes timeliness, attendance, maintaining appropriate boundaries in all settings, as well as engaging in conduct consistent with BGHNC values.
• COMMUNICATION: BGHNC employees provide professional and empathetic feedback with all stakeholders. They communicate in a positive, strength-based approach in all interactions, demonstrating the integrity and excellence of the organization.
• TEAMWORK: BGHNC employees engage in hands‑on collaborative efforts with other team members, as well as the BGHNC organization. They strive to achieve a common goal of completing tasks in the most compassionate, effective, and efficient way – while building an extraordinary workplace with high standards. BGHNC teamwork is inclusive, equitable, and culturally competent.
• STEWARDSHIP: BGHNC employees embrace a long‑term approach to decision making. This approach benefits agency objectives while valuing clients, community, and the culture of BGHNC. BGHNC stewardship prioritizes a commitment to the organizational assets of property, staff, reputation, and history.
• RESILIENCY: BGHNC employees demonstrate the ability to complete job responsibilities, exhibit adaptability and perseverance in all situations, maintain a growth mindset, and strive for an appropriate work/life balance.

EMPLOYEE ACKNOWLEDGMENT

This job description is a general description of the essential job functions. It is not intended as a contract of employment. Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.