Part-time Event Host

Tulsa Technology Center; Owasso (OK); On-site; USD 15,000 - 21,000; Part time

Job summary

Tulsa Technology Center is seeking a guest services and event support coordinator to ensure successful conferences and events in our Conference Center. You will oversee operations before, during, and after events, assist with room setup, and provide refreshments to attendees.

Responsibilities include A/V setup, client support with materials, and post-event cleanup. The role requires strong customer service, a minimum of two years’ experience, and a flexible schedule including days and evenings.

Qualifications

• Minimum of two years of experience in a professional environment with a focus on customer service.
• Strong guest relations and satisfaction emphasis.
• Ability to assist with event coordination and setup.

Responsibilities

• Coordinate and oversee event operations before, during, and after scheduled events to ensure guest needs are met.
• Assist maintenance staff with room setup, including tables, place settings, and decor.
• Manage meeting spaces once setup and provide coffee and water service during events.
• Assist clients with meeting materials and provide day-of support to prepare rooms and resources.
• Set up and support audio/visual equipment, troubleshoot basic issues, and report tech concerns as needed.
• Provide exceptional customer service, resolve guest concerns promptly, and escalate unresolved issues.

Skills

Customer service

Education

High School Diploma or equivalent

Job description

Work to ensure guest satisfaction for events held in the Conference Center. Coordinate and oversee event operations before, during, and after scheduled events to ensure customer needs and event requirements are met.

Assist maintenance staff with room setup, including table arrangements, place settings, and event decor. Manage meeting spaces once setup is complete and provide coffee and water service throughout events.

Assist clients with meeting materials and provide event-day support to ensure rooms and resources are prepared according to event specifications.

Set up and support audio/visual equipment and technology needs. Troubleshoot basic issues, report technical concerns, and notify the Audio/Visual Technician when necessary.

Provide exceptional customer service by responding to and resolving guest concerns in a timely and professional manner, escalating unresolved issues to the appropriate supervisor.

Complete post-event procedures, including facility cleanup, equipment inventory, and inspection of equipment condition. Conduct follow-up evaluations with clients to assess satisfaction and identify opportunities for improvement.

Coordinate with catering service providers to ensure food and beverage services meet event requirements and guest expectations.

Maintain dependable attendance and timely arrival in accordance with scheduled work hours.

Perform all other duties as may be assigned by supervisor.

Job Requirements:

This position requires a minimum of two (2) years of experience in a professional environment, with a strong focus on customer service, client relations, and customer satisfaction.

Education:

High School Diploma or equivalent

Shift:

Days and/or evenings; flexible schedule required. Variable, as-needed hours based on event schedules, including periods with no scheduled hours.

Salary Schedule:

Standard rate schedule for non-regular (temporary, adjunct, substitute) and regular part-time employees

Hiring Range:

$13 per hour

Benefits:

N/A

Physical Demands:

This is an overview intended for compliance with the ADA. It is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Must be able to travel or work extended hours, as needed. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.

Closing Date:

For maximum consideration, receipt of application material is November 13th. However, the position will remain open until filled.

NOTE:

TULSA TECH IS AN EQUAL OPPORTUNITY EMPLOYER