Part-Time Administrative Coordinator – Energy Services

EXP; Tallahassee (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

EXP provides engineering, architecture, design and consulting services across the built and natural environments. The Administrative Assistant (Part-Time) in Tallahassee supports project managers, engineers, and office leadership with day-to-day operations, onboarding, events, and documentation.

The role is in-office with roughly 15 to 25 hours per week, offering a flexible schedule and opportunities to engage with multiple teams while maintaining organized records and office efficiency.

Qualifications

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Capable of working independently and collaboratively in a team.

Responsibilities

• Provide administrative and general office support to project managers, engineers, and technical staff.
• Welcome visitors and support office events and meetings, including room preparation and catering coordination.
• Order, track, and maintain office, kitchen, and copy room supplies and equipment.
• Assist with onboarding activities for new employees, including workspace preparation and orientation.
• Coordinate building maintenance requests and vendor services.
• Support office leadership with special projects and administrative initiatives.
• Assist with planning employee engagement activities and office celebrations.
• Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
• Phone correspondence and directing incoming calls.
• Receive, distribute, and send-out mail and shipments.
• Maintain company records and documentation, such as training lists and employee databases.

Skills

Strong written and verbalCommunication

Excellent organizational skills

Ability to work independently and in a

Attention to detail

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Visio

Project

Job description

EXP provides engineering, architecture, design and consulting services across the built and natural environments. The Administrative Assistant (Part-Time) in Tallahassee supports project managers, engineers, and office leadership with day-to-day operations, onboarding, events, and documentation.

The role is in-office with roughly 15 to 25 hours per week, offering a flexible schedule and opportunities to engage with multiple teams while maintaining organized records and office efficiency.