[Part-time] Administrative Assistant - Japanese bilingual

Pasona N A, Inc.; Cambridge (MA); Hybrid; USD 10,000 - 60,000; Part time

Job summary

A staffing and recruiting company in Cambridge, MA is seeking a part-time Administrative Assistant who is bilingual in English and Japanese. Responsibilities include communication management, scheduling, document preparation, and data entry. The ideal candidate is detail-oriented, proactive, and can manage multiple priorities efficiently. This role offers an hourly pay of $33-$35.

Qualifications

• Legally authorized to work in the United States.
• Professional demeanor with strong attention to detail.
• Prior experience in an administrative or office support role preferred.

Responsibilities

• Serve as the first point of contact for inquiries.
• Draft, format, and proofread documents.
• Input data accurately into systems and spreadsheets.
• Coordinate and maintain calendars for team members.
• Provide day-to-day administrative support for smooth operations.

Skills

Bilingual in English and Japanese

Proficiency in Microsoft Office

Attention to detail

Education

High school diploma or equivalent

Job description

[Part-time] Administrative Assistant - Japanese bilingual

[Part-time] Administrative Assistant - Japanese bilingual

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This range is provided by Pasona N A, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$33.00/hr - $35.00/hr

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Work Hours: Approximately 20 hours per week. Actual hours may vary depending on business needs, operational priorities, and workload fluctuations.

Work Location: Cambridge, Massachusetts (Partial remote work may be considered following the completion of an introductory period, with prior application and approval from the supervisor)

Department: Office Management

Job Summary

The Administrative Assistant is responsible for supporting day-to-day office operations, including communication management, scheduling, document preparation, and data entry. The role also involves maintaining organized records, coordinating office supplies, and providing administrative assistance as needed. This role requires a detail-oriented and resourceful individual who demonstrates excellent communication skills and the ability to manage multiple priorities efficiently. The ideal candidate is flexible, proactive, and willing to take initiative—especially when working without explicit instructions.

Key Responsibilities:

Communication Support

• Serve as the first point of contact for internal and external inquiries.
• Handle calls, emails, and in-person requests professionally and efficiently.

Document Preparation and File Management

• Draft, format, and proofread documents and reports.
• Organize and maintain both digital and physical filing systems.

Data Entry and Recordkeeping

• Input data accurately into systems and spreadsheets.
• Maintain organized records for easy retrieval and compliance.

Schedule and Calendar Management

• Coordinate and maintain calendars for team members and executives.
• Schedule meetings, appointments, and travel as needed.

General Office Support and Supply Management

• Provide day-to-day administrative support for smooth office operations.
• Monitor and replenish office supplies and coordinate with vendors.
• Provide relocation support to Japanese employees assigned from Japan, including assistance with government-related documentation and setting up essential services, and English support for addressing issues in daily life.

Additional Duties

This description is not intended to be all-inclusive. Additional duties may be assigned as business needs evolve.

Flexibility & Initiative

• Proactively identify and address administrative needs without waiting for explicit direction.
• Demonstrate adaptability by reprioritizing tasks as workload and business needs shift.
• Take independent action to resolve routine issues and recommend improvements to processes.

Qualifications & Skills

• Must be legally authorized to work in the United States.
• Preferred proficiency in both English and Japanese at a business communication level.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Professional demeanor with strong attention to detail and accuracy.

Education and Experience

• High school diploma (or equivalent) required; college experience a plus.
• Prior experience in an administrative or office support role preferred but not required.

Additional Information

• Hourly Rate: $33–$35 per hour, depending on experience and qualifications.
• Holidays: Holiday pay is not provided unless the employee qualifies under the company’s established holiday pay policy.
• Benefits: This position does not include health insurance, paid time off, or other employee benefits.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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