Parks & Grounds Maintenance Manager

City-of-Duluth-Minnesot; Duluth (MN); On-site; USD 70,000 - 110,000; Full time

Job summary

City-of-Duluth-Minnesot Parks & Grounds Maintenance Manager will oversee planning, directing, and evaluating routine and capital maintenance across City parks and City properties, supervising maintenance staff, and acting as project manager to provide technical guidance on park projects.

The role requires independent judgment, strong leadership, collaboration with stakeholders, budget development, bid review, contract negotiations, and ensuring safety and code compliance while advancing

Qualifications

• Bachelor's degree plus four years of related professional experience; or eight years of related education/experience.
• Two years of supervisory/lead experience required.

Responsibilities

• Plan, direct, supervise, and evaluate park maintenance and capital plans.
• Collaborate with stakeholders and consultants to develop plans that adhere to standards.
• Direct the determination of scope, budget, and methodology for maintenance projects; prepare bid specs with consultants/contractors.
• Lead negotiation of contract terms with consultants/contractors.
• Inspect work for conformance to specifications and adjust as necessary.
• Coordinate with City departments to share resources and minimize duplication.

Education

Bachelor's Degree in Landscape Architecture, Construction Management, Project Management, Parks and Recreation, Public Administration, or a related professional field

Two years supervisory/lead experience in similar complexity and level of responsibility

Job description

SUMMARY/PURPOSE

The Parks & Grounds Maintenance Manager will be responsible for managing, directing, evaluating and supervising the overall coordination, planning, operation, and performance of routine and capital maintenance in City parks and/or on City property. The Parks & Grounds Maintenance Manager will supervise Park Maintenance staff and will act as a project manager to provide technical expertise and guidance on key City parks and grounds projects, and will exercise independent judgment and discretion in carrying out professional project, maintenance, and operational decisions.

SUPERVISION RECEIVED

The supervisor provides administrative direction with assignments in terms of broadly defined missions or functions. Incumbents have responsibility for planning, designing, and carrying out programs, projects, studies, or other work independently.

SUPERVISION GIVEN

Does have supervisory responsibility, typically for employees who exercise broad discretion. The supervisor provides broad guidance including mission and vision but does not provide task or duty level.

RESPONSIBILITIES

• 1. Plan, direct, supervise, and evaluate the implementation of landscape and park amenity maintenance and capital improvement plans/programs in City parks and/or on City property and/or facilities.
• 2. Consult and collaborate with stakeholders and consultants to gather information, perform financial analysis, and develop routine and capital maintenance plans that adhere to accepted park amenity and landscaping principles and code compliance standards.
• 3. Direct the determination of maintenance and capital maintenance projects' scope, budget and methodology, the preparation of bid specifications with consultants/contractors, review bid proposals, and participate in the selection of consultants/contractors.
• 4. Lead the negotiation of contract terms with consultants/contractors.
• 5. Inspect the work done by City maintenance staff, consultants, contractors, and vendors for conformance to specifications, and adjust as necessary.
• 6. Review consultant reports, lab analysis results, regulatory guidelines, and other technical material to guide the implementation of best practice routine and capital maintenance efforts.
• 7. Plan, direct, and monitor a comprehensive City sidewalk snow removal program.
• 8. Identify funding sources and develop, monitor, and administer general maintenance and capital project budgets for the division.
• 9. Collaborate with the Property & Facilities Manager in the development of capital maintenance plans, implementation, routine maintenance and utilization of the asset management system, and development of reports as necessary to disseminate key park, landscape, and facility issues to City Administration.
• 10. Collaborate with the Property & Facilities Manager and the Parks & Recreation Manager on the development and implementation of maintenance and project priorities, planning, resource allocations, and service levels.
• 11. Research and keep abreast of current park and landscape maintenance practices, construction management practices, landscape architectural techniques, materials, trends, technologies, and methods; act as a technical City resource for the overall development, implementation, and quality control of park infrastructure planning and construction projects.
• 12. In the absence of the PFM Manager, and as requested, act in the capacity of Property & Facilities Manager to ensure seamless operation of the Property & Facilities Management and Park Maintenance Divisions.
• 13. Manage employee performance, and provide training, coaching, and mentoring for employees.
• 14. Provide clear, sufficient, and timely direction and information to the employees about plans, expectations, tasks, and activities.
• 15. Demonstrate highly-effective leadership by promoting and supporting the mission and vision of the organization, recognizing and defining issues, and taking initiative towards improvements.
• 16. Recommend the hire, transfer, assignment, promotion, employee grievance resolution, discipline, suspension, or discharge of assigned personnel.
• 17. Provide for ongoing training of employees in emerging methods, trends, technologies, and proper and safe work methods and procedures.
• 18. Coordinate with various City departments, other government agencies, and community groups to develop methods of sharing resources, minimizing duplication, and simplifying procedures.
• 19. Establish and maintain positive working relationship with the employees by maintaining two-way communication, producing consistent results, advocating for the team when appropriate, and offering expertise to improve processes, systems, and the organization.
• 20. Other duties may be assigned.

Education & Experience Requirements

• A. Bachelor's Degree in Landscape Architecture, Construction Management, Project Management, Parks and Recreation, Public Administration, or a related professional field, and four (4) years of related professional experience; OR a minimum of eight (8) years of related education and/or full-time, verifiable professional parks, grounds, construction project, and/or facilities maintenance experience.
• B. Two (2) years of experience must be in a supervisory/lead position of similar complexity and level of responsibility.

License Requirements

• A. Possess and maintain a valid Minnesota Class D driver's license or privilege.
• B. Ability to obtain a Pesticide Applicator's license within one (1) year of hire date.

Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.