Parish Office & Records Administrator

Archdiocese of St. Louis; Affton (MO); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Archdiocese of St. Louis is seeking a Parish Office Coordinator to provide primary administrative support for the parish. The role emphasizes professionalism, discretion, hospitality, and organizational excellence to serve parishioners with charity and respect.

You will coordinate parish activities, maintain parish records, and act as a central point of contact, ensuring smooth daily operations and confidential handling of sensitive information.

Qualifications

• Practicing Catholic in good standing, supportive of Church teachings and mission.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 3+ years of administrative or office management experience preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Manage daily operations of the parish office.
• Maintain office calendars, appointments, and meeting schedules.
• Coordinate office procedures and maintain an organized work environment.
• Serve as the Parish Safe Environment Coordinator.
• Maintain sacramental records and prepare related certificates.
• Maintain parish census and registration records.
• Assist with accounts payable/receivable and financial documentation.
• Coordinate facility reservations and parish event scheduling.
• Welcome parishioners with hospitality and respond to information requests.
• Maintain confidentiality on parish and personnel matters.

Skills

Office administration

Communication

Multitasking

Discretion

Catholic knowledge

Education

High school diploma

Associate/Bachelor’s degree in business/related field

Tools

Microsoft Office

Parish management software

Database systems

Job description

The Archdiocese of St. Louis is seeking a Parish Office Coordinator to provide primary administrative support for the parish. The role emphasizes professionalism, discretion, hospitality, and organizational excellence to serve parishioners with charity and respect.

You will coordinate parish activities, maintain parish records, and act as a central point of contact, ensuring smooth daily operations and confidential handling of sensitive information.