Paralegal - Workers' Compensation

Hamilton Miller & Birthisel; Orlando (FL); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working environment

401(k) retirement plan

Job summary

Hamilton Miller & Birthisel LLP seeks a Workers' Compensation Paralegal to support defense attorneys with discovery and litigation workflow. You will handle subpoenas, record intake, and medical chronologies while coordinating with providers, experts, and courts.

The role requires 3+ years in WC defense paralegal work, a paralegal certificate, and strong organizational skills to work independently within a fast-paced defense practice.

Qualifications

• 3+ years paralegal experience supporting a Workers' Compensation defense practice group.
• Paralegal certificate or equivalent education/experience; bachelor’s degree preferred.
• Trial-prep exposure (exhibit lists, witness prep, trial notebooks).
• Existing network of experts/providers or a plan to develop one; experience with case-management systems.

Responsibilities

• Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare record and deposition subpoenas, including HIPAA compliance and chain of custody.
• Intake, organize, and summarize records; create medical chronologies; identify gaps and causation.
• Coordinate IMEs and expert engagement; prepare expert notebooks.
• Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
• Manage calendars and deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
• E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
• Proven proficiency in defense Workers' Compensation discovery and subpoena practice.
• Experience reviewing medical records, preparing chronologies, and mapping providers.

Skills

Paralegal experience

Workers' Compensation

Legal research

Discovery management

Trial prep

Education

Paralegal certificate

Bachelor’s degree preferred

Tools

LexisNexis/Westlaw

Case management system

Job description

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation. The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

Summary

The Workers' Compensation Paralegal provides litigation and discovery support to the Workers' Compensation practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.

Principal Duties & Responsibilities

• Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
• Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
• Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
• Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
• Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
• E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.
• Proven proficiency in defense Workers' Compensation discovery and subpoena practice.
• Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.

Education & Experience

• 3+ years paralegal experience supporting a Workers' Compensation defense practice group.
• Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
• Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.

Essential Skills, Abilities & Competencies

While the specific job requirements may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all employees, which include but are not limited to:

• Strong troubleshooting and problem-solving skills
• Excellent interpersonal and customer service skills
• Ability to communicate effectively with both technical and non-technical users
• Strong organizational and time management skills
• Ability to manage competing priorities in a fast-paced environment
• Ability to work independently while collaborating effectively within a team environment
• High level of professionalism, discretion, and responsiveness

What We Offer

• Competitive annual compensation package with bonus potential.
• Flexible working environment: career and work-life balance supported.
• Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, FSA Medical & FSA Dependent Care, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.
• Biometric Wellness Screenings.
• Commuter Reimbursement Program (parking, train, bus, etc.).
• 401(k) retirement plan with generous Firm match.
• Opportunities for creative freedom and idea exchange in an innovative workspace.

Our Culture - Collaborate with a Dynamic Legal Team

At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.