Paralegal – Trademarks

Kraft Heinz; Pittsburgh (Allegheny County); Hybrid; USD 78,000 - 97,000; Full time

Benefits offered by this job

Healthcare

401k

Paid Time Off

Flexible Work Arrangements

Job summary

Kraft Heinz’s Global Trademarks Legal Team is seeking a highly organized Trademarks Paralegal to support, protect, and grow our international trademark portfolio. This hybrid role in Pittsburgh/Chicago offers hands‑on experience in prosecution, portfolio management, and brand protection within a fast‑paced in‑house legal environment.

You will work with a dedicated team, manage deadlines, and prepare reports for marketing and brand stakeholders while ensuring billing compliance and ongoing

Qualifications

• Bachelor’s degree preferred; paralegal certificate from an ABA‑approved program preferred.
• Minimum 3 years of trademark paralegal experience in law firm or in‑house environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); familiarity with trademark databases (WebTMS or similar).

Responsibilities

• Prepare and file U.S. trademark applications, statements of use, renewals, assignments, and extensions of time with the USPTO; liaise with foreign associates for international filings.
• Conduct preliminary trademark clearance searches and summarize results for attorney review.
• Maintain accurate records in trademark management database (WebTMS) and monitor deadlines for assigned marks.
• Monitor potential infringements and assist with takedowns and enforcement actions.
• Prepare reports and summaries for internal stakeholders including marketing and brand teams.
• Assist with trademark-related agreements, document execution, and invoice validation; support cross‑functional stakeholders.

Skills

Organizational skills

Attention to detail

Multi-priority management

Written communication

Verbal communication

Collaborative mindset

Independent work

Education

Bachelor’s degree

Paralegal certificate (ABA‑approved)

Tools

Microsoft Office

WebTMS

TEAS/USPTO procedures

Job description

Support legal team and marketing teams by assisting with trademark prosecution, portfolio management, clearance searches, and brand protection for a global company’s iconic brands.

Job Description: Trademarks Paralegal

Location: Hybrid in Pittsburgh or Chicago

Department: Legal — Trademarks Team

Overview: Kraft Heinz’s Global Trademarks Legal Team is seeking a highly organized and detail-oriented Trademarks Paralegal to help support, protect, and grow our large, international trademark portfolio of iconic food and beverage brands. This role offers hands‑on experience in global trademark prosecution, portfolio management, and brand protection within a fast-paced, collaborative legal environment alongside a dedicated and passionate Trademarks Team.

Key Responsibilities

• Trademark Prosecution & Maintenance: Prepare and file U.S. trademark applications, statements of use, renewals, assignments, and extensions of time with the USPTO; and liaise with foreign associates regarding international filings, prosecution, renewals, and declarations of use.
• Clearance Searches: Conduct preliminary trademark clearance searches, order full clearance searches, and summarize the results for attorney review.
• Portfolio Management & Record Keeping: Maintain accurate, up-to-date records in our trademark management database (WebTMS) and monitor docket and deadlines for assigned marks and matters to ensure timely responses and filings.
• Enforcement: Monitor and investigate potential infringements; and assist with takedowns and other enforcement actions.
• Reporting: Prepare reports and summaries for internal stakeholders, including marketing and brand teams.
• Team Support: Assist with trademark-related agreements, assignments, and recordals; prepare and arrange for execution, authentication and legalization of formal documents required for trademark matters; review and validate trademark matter invoices and ensure compliance with Kraft Heinz’s billing policies; communicate regularly and maintain professional relationships with key legal, business, and marketing stakeholders worldwide, as well as foreign associates; and contribute to the continuous improvement of internal processes, templates, and workflows.

Requirements/Qualifications

• Education: Bachelor’s degree preferred; paralegal certificate from an ABA-approved program preferred.
• Experience: minimum 3 years of trademark paralegal experience in law firm or in-house environment.
• Technical Skills & Knowledge: Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with trademark databases (e.g., WebTMS or similar) is a plus; and strong understanding of USPTO procedures and Trademark Electronic Application System (TEAS).
• Skills: Exceptional organizational skills, attention to detail, and ability to manage multiple priorities and deadlines; excellent written and verbal communication skills; strong problem‑solving skills with eagerness to learn; collaborative mindset with a proactive, “can‑do” approach; and enjoys working independently as well as part of a team.

What You’ll Gain

• Hands‑on experience supporting, protecting, and maintaining iconic household‑name brands.
• Opportunity to learn and grow within a sophisticated in‑house legal team.
• Mentorship from experienced and passionate Trademarks attorneys and senior Trademarks paralegals.

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz’ strategy and values.

New Hire Base Salary Range $77,800.00 – $97,300.00Bonus: This position is eligible for a performance‑based bonus as provided by the plan terms and governing documents.

The compensation offered will take into account internal equity and may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience among other factors Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well‑being lifestyle for our employees and their families.

Benefits You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example:

• Physical – Medical, Prescription Drug, Dental, Vision, Screenings/Assessments
• Social – Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training
• Emotional — Employee Assistance Program , Wellbeing Programs, Family Support Programs
• Financial — 401k, Life, Accidental Death & Dismemberment, Disability

Location(s) Chicago/Aon Center, Pittsburgh/PPG

Kraft Heinz is an Equal Opportunity Employer — Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact [e-mail] assistance.