PARALEGAL SPECIALIST II (LEGAL ASSISTANT) - 76005267

State of Florida; Tallahassee (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established public service agency is seeking a dedicated Paralegal Specialist II to support its legal team. In this role, you will assist attorneys in civil and appellate litigation, preparing essential legal documents and conducting thorough research. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and attention to detail. This position offers a chance to contribute to public safety and legal excellence, providing a fulfilling career path with comprehensive benefits. Join a team committed to service and integrity, making a difference in the community.

Benefits

Annual and Sick Leave Package

Nine Paid Holidays

State Health and Life Insurance

Educational Benefits

Contributory Retirement Plan

Qualifications

• Two years’ experience in a legal office as a paralegal.
• Ability to conduct legal and general research.
• Experience with court filing requirements.

Responsibilities

• Assist attorneys with civil and appellate litigation.
• Prepare drafts of legal documents and manage attorney calendars.
• Maintain litigation files and track deadlines.

Skills

Legal Research

Drafting Legal Documents

Microsoft Office

Organization Skills

Attention to Detail

Customer Interaction

Education

Paralegal Certification

Bachelor's Degree

Tools

Case Management System

Online Legal Research Tools

Job description

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PARALEGAL SPECIALIST II (LEGAL ASSISTANT) - 76005267

Date: Apr 30, 2025

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:850523

Agency: Highway Safety and Motor Vehicle

Working Title: PARALEGAL SPECIALIST II (LEGAL ASSISTANT) - 76005267

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers .

Duties and Responsibilities

This Paralegal Specialist position reports directly to the Chief Counsel for Driver Licenses. As the Paralegal for the Driver License Legal Section, you will provide assistance to attorneys handling Department civil and appellate litigation. Duties and responsibilities will include; Preparing drafts of legal documents to include pleadings, orders, motions, memoranda of law and other legal correspondence. Performing legal research and data collection, managing attorney calendars and tracking deadlines. Maintaining litigation files in the case management system, filing litigation documents with clerks of court and/or judges, and requesting and scheduling hearings with courts.

Knowledge, Skills, and Abilities

• Knowledge of court filing requirements.
• Knowledge of proper preparation of court pleadings and legal correspondence.
• Knowledge of Microsoft Office applications, computer skills, and the aptitude to learn new software.
• Skills in organization and the ability to work independent of close supervision.
• Ability to conduct legal and general research.
• Ability to work in a fast-paced, deadline driven environment, where attention to detail is crucial.
• Ability to effectively interact with all customers with courtesy and professionalism.
• Ability to maintain the confidentiality of information.

Preferred Qualifications

• Preference will also be given to applicants who have experience:
• Two years’ experience working in a legal office as a paralegal and/or administrative assistant.
• One-year experience drafting legal documents.
• Court filing requirements.
• Online legal research tools.
• State travel rules and regulations.
• Scheduling/managing calendars.

Job Related Requirements

• The position you are applying is subject to a Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes. Please note that, since this position requires CJIS clearance, the Department will have access to all an applicant’s criminal and juvenile delinquency records, even those that have been sealed or expunged.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time