Paralegal - Real Estate

BakerHostetler Career; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

BakerHostetler’s Austin office is seeking an experienced Paralegal to join our affordable housing team. You will support attorneys with high-volume real estate transactions, filings, and closing tasks, ensuring accuracy and timely delivery.

Ideal candidates have 5+ years in real estate, strong communication skills, and proficiency with document management systems and AI tools to boost efficiency.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Paralegal certificate from an ABA-approved program is a plus.
• Minimum of 5+ years of relevant experience in real estate practice area.

Responsibilities

• Draft and submit applications and filings to governmental agencies.
• Manage multiple real estate transactions and regulatory matters concurrently.
• Track and meet critical deadlines across transactions and regulatory processes.
• Assist with real estate closings, including gathering due diligence and post-closing delivery.
• Draft basic closing, organizational, and related legal documents and agreements.
• Prepare and track property tax exemption requests with appraisal districts.
• Communicate with clients to provide guidance and respond to requests.
• Coordinate with vendors to obtain searches, certificates, and closing docs.
• Establish and maintain relationships with clients, nonprofits, vendors, and agencies.
• Support nonprofit clients with operational and compliance matters.
• Process vendor invoices in the firm’s accounting system.
• Maintain organized files and data rooms throughout the transaction lifecycle.
• Complete time-entry records accurately for client billing and reports.
• Provide general support to attorneys and assist with other tasks as needed.

Skills

Communication

Organization

Attention to detail

Time management

Adaptability

Discretion

Team collaboration

Education

High school diploma or equivalent

Bachelor’s degree preferred

Paralegal certificate (ABA approved) a plus

Tools

Microsoft Office

Adobe Acrobat

NetDocs

Intapp

Time entry systems

Job description

Our Austin office has an excellent opportunity for an experienced Paralegal to join our growing affordable housing team. Our ideal candidate has experience supporting attorneys by performing routine and advanced tasks in a high-volume, complex, and productive real estate practice. The job responsibilities include performing overall paralegal and practice support tasks, including:

• Draft and submit applications and filings to governmental agencies, including the Texas Department of Housing and Community Affairs and local appraisal districts.
• Manage multiple real estate transactions and regulatory matters concurrently in a high-volume environment.
• Track and meet critical deadlines across transactions and regulatory processes.
• Assist with real estate closings, including but not limited to gathering closing due diligence, assembling documents and handling of post-closing delivery requirements.
• Draft basic closing, organizational, and related legal documents and agreements.
• Prepare and track property tax exemption requests with applicable appraisal districts.
• Communicate with clients to provide guidance, respond to requests, and collect required diligence.
• Coordinate with vendors to obtain searches, certificates, and other required closing documentation.
• Establish and maintain professional relationships with clients, nonprofit organizations, vendors, and governmental agencies.
• Support nonprofit clients with operational and compliance-related matters, including navigation of closing matters, board matters and portfolio support.
• Process vendor invoices in the firm's accounting system.
• Maintain organized files, data rooms, and supporting documentation throughout the transaction lifecycle.
• Complete time-entry records accurately and on a timely basis to support client billing, reporting, and firm accounting requirements.
• Provide general support to attorneys and assist with additional tasks as needed.

Requirements

• High school diploma or equivalent required; bachelor’s degree preferred.
• Paralegalcertificate from an ABA approved program is a plus.
• Minimum of 5+ years of relevant experience inrealestate practice area isrequired.
• Ability to stay abreast of changing local, state, and federal laws, as needed.
• Knowledge of corporate organization and structure, including various forms of entities and applicable filings with Secretary of State and Comptroller.
• Familiarity with foundational documentation related to real estate acquisitions and loan financing transactions.
• Proven ability tointerface withclients and clearly and effectively communicate both verbally and in writing.
• Ability to manage team collaboration for completion of projects and transactions.
• Exceptional organizational skills, initiative, and attention to detail, as well as the ability to work independently with minimal supervision while managing responsibilities efficiently.
• Manage, prioritize and track multiple deadlines and competing priorities in a fast-paced team environment.
• Must be available to work overtime when needed and as requested.
• Software knowledge must include Microsoft Office suite, Adobe Acrobat,NetDocs,or other document management systems, andIntappor other time entry systems.
• Efficient and cost-effective use of practice support, databases, and othertechnology.
• Efficient use of artificial intelligence tools and technologies to enhance efficiency and productivity in a legal environment.
• Highproficiencyin grammar, proofreading, and transcription.
• Must exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the clients and the firm.
• Ability to work well under pressure and quickly adapt to changing priorities.
• Ability to perform the essential functions of the role with or without reasonable accommodation.