Paralegal, Public Records

Padmore Global Connections; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

A legal services provider is seeking a professional staff employee to assist the Indiana State Police's Legal Counsel. The candidate will be involved in processing Public Records requests, preparing legal documentation, and reviewing recordings. A high school diploma or equivalent is mandatory, with further educational qualifications in law or paralegal studies highly desirable. Skills in legal research and MS Office are required, making this an excellent opportunity for individuals looking to grow in a legal environment.

Qualifications

• Must possess a degree or certification in law or paralegal studies.
• Proficiency in Microsoft Office tools is essential.
• Prior experience in a legal environment is preferred.

Responsibilities

• Assist Legal Counsel with Public Records requests.
• Process and review law enforcement recordings.
• Prepare legal documents for approval.

Skills

Legal Research

Microsoft Office Suite

Communication Skills

Problem-Solving

Confidentiality

Education

High school graduate or equivalent GED

Bachelor's degree with law or paralegal studies

Associate's degree in paralegal studies

Tools

LexisNexis

Westlaw

Job description

Overview

Work Arrangement: Onsite

Agency Interview Type: In person only

Engagement Type: Contract

NOTE: Applications with resumes in PDF format will be automatically rejected. Only Word format resumes will be considered.

Short Description

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Legal Counsel and members of the Legal Office.

Complete Description

Job Duties:

Learn and apply the Indiana Code to Access to Public Records requests for the determination of the release or denial of records

• Research and analyze law sources, including statutes, recorded judicial decisions, legal codes related to public records
• Process incoming Public Records Requests within the allotted timeframe
• Review and process law enforcement recordings with appropriate redactions per Indiana Code
• Prepare legal documents for review and approval by the Legal Counsel
• Learn the Indiana Trial Rules regarding discovery to non-parties
• Coordinate assembly of documentation required as the result of subpoenas and discovery requests.
• Maintain files and responsive records
• Answer phone inquiries
• Communicate clearly in writing and verbally with both members of the public and staff
• Ability to learn various records systems and rules for usage
• Other duties as assigned

Review the Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes. Perform other duties as required.

Job Qualifications

• Must be a high school graduate or possess an equivalent GED.
• Must possess ONE of the following:
  • Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
  • Bachelor's degree AND a Paralegal certificate; OR
  • Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
  • Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
  • Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
  • Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
  • Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
  • Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
• Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
• Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
• Must be able to conceptualize and develop programs and procedures.
• Ability to maintain confidentiality.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to proofread documents accurately.
• Must have strong problem-solving skills.
• Must be able to organize, access, input, file and retrieve information utilizing computer.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.