Paralegal, Probate, Trust & Administration

Ellis Law Group Pl; Florida; On-site; USD 48,000 - 72,000; Full time

Job summary

Ellis Law Group Pl in Florida seeks a capable paralegal to manage probate and trust administration files, draft pleadings, file with courts, and coordinate with clients and vendors.

You will support fiduciary litigation, assist with discovery and hearing prep, coordinate e-filing and deadlines, and handle exhibits, cite-checking, and confidential document production with meticulous attention to privacy and accuracy.

Qualifications

• Three to five years of paralegal experience.
• Proficiency with e-filing systems and court rules.
• Strong document management and deadline tracking.
• Excellent written and verbal communication.
• Ability to handle sensitive information.

Responsibilities

• Manage probate and trust administration files, drafting and filing pleadings and court documents, inventories, notices, accountings, and related correspondence.
• Support fiduciary litigation, including drafting/formatting pleadings, assisting with discovery, deposition preparation, and hearing/trial binders.
• Coordinate e-filing and service; track and calendar deadlines, hearings, and case milestones.
• Communicate professionally with clients, opposing counsel, courts, and vendors; coordinate scheduling and logistics.
• Assist with exhibits, cite-checking, and document production; maintain confidentiality and privilege protocols.
• Support administration workflows, including asset marshaling, beneficiary communications, and distribution tracking.

Skills

Paralegal experience

E-filing proficiency

Document management

Deadline management

Communication skills

Confidentiality

Education

Bachelor's degree / ABA-approved paralegal certificate

Tools

Microsoft 365

PDF tools

Job description

Job Description

Job Description

Key Responsibilities

• Manage probate and trust administration files, including drafting and filing pleadings and court documents, inventories, notices, accountings, and related correspondence.
• Support fiduciary litigation, including drafting/formatting pleadings, assisting with discovery, deposition preparation, and hearing/trial binders.
• Coordinate e-filing and service; track and calendar deadlines, hearings, and case milestones.
• Communicate professionally with clients, opposing counsel, courts, and vendors; coordinate scheduling and logistics.
• Assist with exhibits, cite-checking, and document production; maintain confidentiality and privilege protocols.
• Support administration workflows, including asset marshaling, beneficiary communications, and distribution tracking.

Qualifications

• Three to five years of paralegal experience.
• Support administration workflows, including asset marshaling, beneficiary communications, and distribution tracking.
• Proficiency with e-filing systems and applicable court rules/procedures.
• Strong document management skills; proficiency with Microsoft 365 and PDF tools.
• Excellent organization, attention to detail, and deadline management.
• Professional written and verbal communication skills.
• Ability to handle sensitive and confidential information.

Preferred Qualifications

• Bachelor's degree and/or ABA-approved paralegal certificate (or equivalent).
• Experience with Florida probate procedures and local e-filing platforms.
• Familiarity with discovery/case management tools and secure client portals/data rooms.
• Experience preparing fiduciary accountings and working with trust/estate tax documentation.