Paralegal & Legal Secretary — State Litigation Support

PeopleNTech; Florida; On-site; USD 28,000 - 41,000; Full time

Job summary

Florida Department of Environmental Protection seeks a Paralegal/Legal Secretary with 3-5 years of legal support to assist a team of 3-4 attorneys. Responsibilities include court filings, case management, calendar coordination, and litigation support for Florida courts.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Adobe Acrobat. Onsite office environment with standard professional attire.

Qualifications

• 3-5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary.
• Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred).
• Knowledge of Florida court procedures, rules, and electronic filing systems.
• Experience filing documents with Florida Circuit Courts and DOAH.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Format, proofread, finalize, type, and electronically file legal documents.
• Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates.
• File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals.
• Maintain and organize attorney case files, both electronic and physical.
• Manage attorney calendars, including scheduling hearings, depositions, mediations, trials, and client meetings.
• Coordinate and communicate with Judicial Assistants regarding scheduling and court matters.
• Assist attorneys with discovery requests, responses, and document production.
• Prepare exhibits, hearing binders, and case-related documentation.
• Arrange for service of process and maintain tracking of legal deadlines.
• Retain and schedule court reporters and obtain hearing and deposition transcripts.
• Monitor court dockets and case activities.
• Perform general administrative duties, including answering phones, coordinating travel arrangements, and supporting office operations.
• Assist with closing case files and records management activities.

Skills

Litigation Support

Court Filings

Legal Document Preparation

Case Management

Calendar Management

Discovery Coordination

Pleadings & Motion Formatting

Court Scheduling

Records Management

Microsoft Office Suite

Adobe Acrobat

Written and Verbal Communication

Attention to Detail

Multitasking and Prioritization

Education

Associates or Bachelors degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Florida Department of Environmental Protection seeks a Paralegal/Legal Secretary with 3-5 years of legal support to assist a team of 3-4 attorneys. Responsibilities include court filings, case management, calendar coordination, and litigation support for Florida courts.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office and Adobe Acrobat. Onsite office environment with standard professional attire.