Paralegal - First-Party Property

Hamilton Miller & Birthisel; Miami (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

Hamilton Miller & Birthisel LLP in Florida seeks a First-Party Property Paralegal to support discovery, subpoenas, and record organization within defense litigation. The role requires 3–5+ years of paralegal experience and a certificate or equivalent education.

You will manage timelines, create medical chronologies, coordinate with experts, and assist with IMEs and trial materials, working with attorneys, clients, and courts.

Qualifications

• 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
• Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
• Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.

Responsibilities

• Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
• Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
• Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
• Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
• Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
• E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.

Skills

First-Party Property discovery

Discovery management

Medical records review

Chronologies & mappings

Organization & time management

Communication & stakeholder mgmt

Independent work

Education

Paralegal certificate

Bachelor's degree (preferred)

Tools

LexisNexis

Westlaw

Magna Record

Ontellus

Job description

Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.

It holds an AV® Preeminent rating - the highest peer-review distinction from Martindale-Hubbell - and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.

General Summary

The First-Party Property Paralegal provides litigation and discovery support to the First-Party Property practice group attorneys. The role manages subpoenas and the discovery workflow, reviews and analyzes records, identifies key facts-including, and coordinates with providers, vendors, and experts. The position requires strong organization, initiative, and experience operating independently within defense litigation.

Principal Duties And Responsibilities

• Draft, serve, and respond to discovery and subpoenas; track deadlines and deficiencies; maintain logs and ticklers; prepare and follow up on record and deposition subpoenas, including HIPAA compliance and chain of custody.
• Intake, organize, and summarize records; create medical chronologies; identify gaps and flag issues such as prior injuries, pre-existing conditions, and causation.
• Identify treating/referring and anticipated providers; coordinate IMEs and expert engagement; prepare expert notebooks.
• Conduct legal and factual research (LexisNexis/Westlaw); draft pleadings, discovery, subpoenas duces tecum, deposition summaries, and trial/pretrial materials.
• Manage calendars and critical deadlines; schedule depositions, hearings, mediations, IMEs, and related travel; coordinate with courts, clients, vendors, providers, experts, and opposing counsel.
• E-file in state and federal courts; prepare exhibit and hearing binders; coordinate court reporters and interpreters.

Essential Skills, Abilities And Competencies

• Proven proficiency in defense First-Party Property discovery and subpoena practice.
• Expertise reviewing medical records, preparing chronologies, and mapping providers; ability to spot gaps and escalation issues.
• Strong organization, time management, and attention to detail across multiple matters.
• Professional written and verbal communication; effective stakeholder management.
• Technical proficiency with LexisNexis or Westlaw and at least one records platform (e.g., Magna Record, Ontellus, or comparable); comfort with case/document management systems and standard office software.
• Resourceful, proactive, and able to work independently within established procedures

Education And Experience

• 3-5+ years paralegal experience supporting a First-Party Property defense practice group.
• Paralegal certificate or equivalent combination of education and experience; bachelor's degree preferred.
• Trial-prep exposure (exhibit lists, witness prep, trial notebooks); existing network of experts/providers or a defined plan to develop one; prior experience with the firm's (or similar) case-management system.

Our Culture - Collaborate with a Dynamic Legal Team

At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind - for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.

The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.