Paralegal Executive Assistant

Vaco Recruiter Services; Alpharetta (GA); On-site; USD 50,000 - 85,000; Full time

Job summary

VACO has partnered with a hospitality company to recruit a Paralegal Executive Assistant for a contract-to-hire role in Alpharetta, GA. This in-office position supports the President and executives, handling calendar management, travel, and event planning.

The role also manages licensing, regulatory filings, and compliance across states, with emphasis on accuracy, document control, and collaboration with leaders to drive priorities. Strong communication and tech proficiency are essential.

Qualifications

• Paralegal certification or relevant degree/experience.
• At least 3 years of EA experience.
• Experience with licensing or regulatory processes.
• Excellent attention to detail and communication skills.
• Able to quickly learn new software and tools.

Responsibilities

• Provide executive assistant support to the President and executive team.
• Manage calendars, events, and travel arrangements.
• Oversee multi-state corporate licensing and compliance.
• Review license applications, regulatory filings and renewals.
• Update records to reflect regulatory requirements.
• Collaborate with leadership to prioritize projects.
• Manage trackers for timelines and due dates.

Skills

Paralegal EA experience

Licensing/regulatory experience

Attention to detail

Written and verbal communication

Tech-savvy / learning software

Process improvement mindset

Education

2-4 year degree

Paralegal certification

Job description

VACO has partnered with a hospitality company in their search for a skilled Paralegal Executive Assistant (Legal EA) for a Contract-to-Hire position. This individual will support the company President and other Executives while also managing credentialing, licensing and compliance matters. This position requires 100% in-office work in Alpharetta; therefore, only individuals who live in metropolitan Atlanta, GA will be considered.

Responsibilities

• Provide EA support to the company President and Executive team members.
• Manage calendaring, event planning, and travel arrangements.
• Responsible for multi-statecorporate entity, licensing and compliance processes.
• Review license applications, regulatory filings and renewals.
• Update records related to various requirements.
• Work closely with leadership and other departments prioritizeprojects.
• Manage trackers to maintain timelines and due dates.

Requirements

• Must have 2 or 4-year degree, paralegal certification, or relevant experience.
• A minimum of 3years of EA work is required.
• Must possessexperience in licensing or regulatory environment.
• Must have exceptional attention to detail.
• Strong written and verbal communication skills are required.
• Need to be comfortable using technology with the ability to pick up new software quickly.
• Possessing the ability to offer process improvements is desired.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.