Paralegal, Corporate

Ballard Spahr LLP; Phoenix (AZ); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Ballard Spahr LLP seeks a corporate paralegal to support our Business and Transactions Department. Hybrid work is available, based in Phoenix, with potential collaboration across national offices.

You will assist on M&A, securities matters, closing documentation, due diligence, and regulatory filings, while maintaining precise time records for billing and payroll. A strong background in corporate law is required.

Qualifications

• Paralegal experience, preferably 5 years, including corporate paralegal work.
• Four-year college degree and paralegal certificate preferred.
• Must have intermediate-level skills with Microsoft Office, document management systems, and time-keeping software.

Responsibilities

• Support mergers and acquisitions and securities practices.
• Act as liaison with clients and attorneys; respond to client requests; coordinate case-related documents.
• Prepare closing documentation, including drafting, organizing, proofreading and assembling documents.
• Prepare mergers and acquisitions documents, general corporate documents, including corporate approvals.
• Prepare applications to state and federal regulators.
• Conduct, organize, review and summarize due diligence documents; prepare disclosure schedules.
• Prepare closing checklists and track closing items; perform post-closing follow-up.
• Keep daily time records and hours for payroll and client billing.

Skills

Paralegal experience

Corporate paralegal

Microsoft Office

Time-keeping software

Document management

Education

Bachelor's degree

Paralegal certificate

Tools

Microsoft Office

Document Management Systems

Time-keeping Software

Job description

Department: Business and Transactions

About Us:

Ballard Spahr is a national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

We are seeking a corporate paralegal who will support our lawyers in our Business and Transactions Department and provide the highest quality legal assistance to our clients. The ideal candidate would have significant experience in and a strong understanding of (1) corporate law, including entity formation of Delaware corporations and limited liability companies, and maintenance of stock records and beneficial ownership tables; (2) business transactions such as mergers and acquisitions and (3) securities law, including blue sky research, Form D filings and state securities filings, SEC Edgar Code maintenance and Section 16 filings. This individual should have significant experience in and a strong understanding of and will undertake a range of tasks and responsibilities that include: Secretary of State and federal SEC filings, preparation of documentation for closings and closing binders, coordinating closing logistics; and summarizing, preparing and filing of UCC Financing Statements.

As a paralegal, you will assume responsibility, and exercise initiative and judgment to make decisions within the scope of your assigned authority. You will have the ability to work individually and as part of a team and practice collaboration with firm personnel across all offices. This role offers a hybrid work schedule, based in either of our Minneapolis, Philadelphia, or Phoenix offices.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a corporate paralegal within our Business and Transactions Department you will:

• Support our mergers and acquisitions and securities practices.

• Act as liaison with clients and attorneys; respond to client requests for information and/or materials; coordinate with client on case-related documents.

• Prepare closing documentation, including drafting, organizing, proofreading and assembling documents.

• Prepare mergers and acquisitions documents, general corporate documents, including corporate approvals.

• Prepare applications to state and federal regulators.

• Conduct, organize, review and summarize due diligence documents, including preparation of due diligence checklists, coordinating and tracking receipt of due diligence documents and preparation of disclosure schedules and related documents.

• Prepare closing checklists and track closing related items, and performing post-closing follow-up as needed.

• Keep a daily time record accurately describing the work performed and the amount of time expended on various matters for accountability and client billing purposes and maintain accurate records of hours worked for payroll purposes; track monthly hours and productivity.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Proactive self-starter who demonstrates the ability to perform with attorney supervision. Able to anticipate problems and issues, and exercise independent judgment to make sound, justifiable decisions, and take action in solving problems while knowing when and to whom to elevate issues.

• Communication: Strong verbal and written communication abilities along with research, organizational and interpersonal skills. Able to effectively work in a multi-office, culturally and educationally diverse environment.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Interpersonal: Show genuine sensitivity to the needs and capabilities of others. Treat others with respect, professionalism, and consideration. Handle sensitive or difficult issues with confidence and professionalism.

Required Experience:

Paralegal experience, preferably 5 years, including corporate paralegal experience, required. Four-year college degree and paralegal certificate preferred. Must have intermediate-level skills working with Microsoft Office applications, document management systems, and time-keeping software. Must be able to work overtime as needed.

The targeted salary range for this position is from $80,000-$120,000 which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications and location.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Ready to Grow with Us?

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.