Paralegal Assistant Supervisor- Special Federal Litigation

City of New York; New York (NY); On-site; USD 50,000 - 71,000; Full time

Job summary

A leading city law office is seeking a Paralegal Assistant Supervisor to manage legal documentation and support trial preparations. The ideal candidate should have a degree in a relevant field and experience in paralegal services, showcasing strong organizational and communication skills. Responsibilities include overseeing case management and coordinating with trial teams for successful outcomes.

Benefits

Loan forgiveness programs

Diversity and inclusion initiatives

Training and professional development

Qualifications

• Baccalaureate degree required, or equivalent experience.
• Minimum of 2 years of full-time experience in paralegal services.
• Paralegal Certification can substitute for experience.

Responsibilities

• Manage case documentation and litigation deadlines.
• Provide trial support and prepare required legal documents.
• Train and supervise junior paralegals and support staff.

Skills

Detail-oriented

Excellent communication skills

Organizational skills

Experience with Microsoft Office

Education

Baccalaureate degree from an accredited college

Associate degree or completion of 60 semester credits

High school diploma or educational equivalent

Tools

Microsoft Word

Microsoft Excel

FileSite

Law Manager

Job description

The NYC Law Department is seeking a Paralegal Assistant Supervisor for the Special Federal Litigation Division. The Paralegal Assistant Supervisor will work under the supervision of the Paralegal Supervisor, the Division’s Deputy Chiefs and Division Chief and will work closely with the other Paralegal Assistant Supervisors in the Division.

The Assistant Paralegal Supervisor will be responsible for ensuring the timely and proper completion of assignments and coordinating the flow of legal documents through the various stages of litigation. Under supervision, with latitude for independent initiative and judgment, the candidate will help oversee the organization of division trials by coordinating with the trial teams to ensure all necessary deadlines are calendared, materials are compiled and assembled appropriately for each trial and delivered/filed with the Court. Also responsible for helping to provide trial support pretrial and during trials and drafting cost applications post‑trial.

The Assistant Paralegal Supervisor will also manage individual cases and perform various types of paralegal duties including, but not limited to: overseeing court runs, directing personnel and prioritizing cases, managing dispositions for division including tracking settlements and communications with the Comptroller’s Office and conducting Office of Court Administration criminal record searches. Request, secure, and organize discovery materials from various sources, including the processing of medical and other authorizations for the release of records/documents pertaining to case litigants. Prepare discovery materials for production and maintain production reports for assigned cases. Prepare assorted correspondence, motion papers, subpoenas, affidavits, trial notebooks, trial exhibits, and deposition transcripts for jury and/or bench trials. Draft documents for case settlements. Perform assorted administrative tasks: filing, copying, scanning, archiving, etc. Also responsible for helping to train support professionals, providing hands‑on training to new hires and providing training updates to support professionals division‑wide.

PARALEGAL AIDE – 30080

Minimum Qualifications

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
• An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full‑time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
• A four‑year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full‑time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
• A satisfactory combination of education and/or experience which is equivalent to “1”, “2” or “3” above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.

To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.

Special Note

Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.

Preferred Skills

Additional Qualification Requirements for Level 2: A baccalaureate degree from an accredited college and either (a) 1 year of full‑time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services or (b) Paralegal Certification obtained in the United States from an accredited program or a program approved by the American Bar Association or A baccalaureate degree from an accredited college including or supplemented by a combination of 12 semester credits in U.S. History, U.S. Political Science, U.S. Law, U.S. Paralegal Studies, U.S. Criminal Justice, U.S. Urban Studies, International Relations and/or U.S. Legal Studies or An associate degree or completion of 60 credits from an accredited college and three years of full‑time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services or A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and five years of full‑time satisfactory experience acquired in the United States, in the performance of paralegal (legal assistant) services. Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable. To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System. Candidates are preferred to be able to work independently, be assertive, highly organized, detail‑oriented and have excellent computer skills, and written and oral communication skills. Candidates should be able to create and edit documents in Microsoft Word and Excel. Candidates are preferred to be computer proficient in Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft Office applications. As well as FileSite and Law Manager.

55a Program

This position is open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate in your cover letter and resume that you would like to be considered for the position under the 55‑a Program. If you wish to learn about the 55‑a Program, please visit https://www1.nyc.gov/site/dcas/employment/55-a-program.page.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $50,198.00 – $70,247.00