Paralegal

SmartStop Self Storage; San Juan Capistrano (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Life and Disability Insurance

Paid Time Off

Generous Holiday Schedule

401(k) matching

Employee assistance program

Referral program

Free car wash every other week

Free catered lunch every other week

Job summary

SmartStop Self Storage is seeking a Paralegal to support its legal team and real estate acquisition activities in our Ladera Ranch office. You will coordinate real estate transactions from contract to close, prepare transaction documents, and manage filings and correspondence with stakeholders.

The role requires a 3+ years legal secretary experience, an associate degree, and strong communication skills. On-site work in California with comprehensive benefits is provided.

Qualifications

• Associates degree is required; Bachelor’s degree preferred.
• Paralegal certificate preferred.
• Minimum 3-years legal secretary experience required. Real Estate transaction experience a BIG PLUS.
• Excellent verbal and written communication skills.
• Understanding of legal language and principles, and other related matters.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Must thrive working in a fast-paced environment and in companies with growth.
• Must be able to commute to the corporate office in Ladera Ranch Monday through Friday.

Responsibilities

• Meets with attorneys and professionals to coordinate a pipeline of real estate transactions.
• Prepares real estate transaction documents for accuracy and completion.
• Facilitates and manages execution of real estate, commercial and operational agreements.
• Schedules conference calls and meetings.
• Assists with preparation, review, and modification of legal documents and filings.
• Aids in managing active litigation and insurance matters, coordinating with internal stakeholders and outside counsel.
• Maintains trackers and creates reports of follow-up items and deadlines.
• Oversees organization and archiving of all legal and real estate documents.
• Coordinates timelines and key dates related to real estate closings.
• Prepares, organizes, stores, and retrieves files for ongoing real estate transactions and legal matters.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Time management

Discretion

Confidentiality

Interpersonal skills

Customer service

Education

Associate's degree

Bachelor’s degree preferred

Paralegal certificate preferred

Tools

Microsoft Office Suite

Job description

Career Opportunities with SmartStop Self Storage

A great place to work.

Careers At SmartStop Self Storage

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About SmartStop Self Storage

SmartStop® Self Storage is a diversified real estate company in the self-storage industry, operating in 22 states in the U.S. and three provinces in Canada. In addition, SmartStop was awarded: Newsweek’s Best Customer Service among Storage Center companies three years in a row 2021, 2022 & 2023, Top Workplace of Orange County, CA in 2022 and 2023, and Reputation’s 800 Award in 2023. Come join a winning team!

Voted TOP WORKPLACE 2022 & 2023 by the Orange County Register and our AMAZING employees!

Salary: starting at $80,000 - $90,000 depending on experience

This position is 100% on site in our beautiful corporate office in Ladera Ranch, CA.

The Paralegal will assist the Company’s legal team by providing complex and specialized clerical and research support services and will provide support to the real estate acquisition team in all aspects of real estate transactions from contract to close.

Essential Job Functions and Responsibilities

• Meets with attorneys and other professionals to effectively communicate, schedule, and coordinate a pipeline of real estate transactions.
• Prepares various real estate transaction documents to ensure accuracy and completion.
• Facilitates and manages the execution of a wide range of real estate, commercial and operational agreements.
• Schedules all conference calls and meetings.
• Assists with the preparation, review, and modification of legal documents, including communications, contracts, court filings, government filings, and various other related paperwork and documentation.
• Aids in managing active litigation and insurance matters, coordinating efforts with internal stakeholders and outside counsel when necessary.
• Maintains trackers and creates reports of follow-up items, including responsive dates and deadlines.
• Oversees the organization and archiving of all legal and real estate documents and correspondence for easy retrieval and in compliance with document retention policies.
• Coordinates and communicates timelines and key dates related to real estate transaction closings.
• Prepares, organizes, stores, and retrieves files relevant to ongoing real estate transactions and legal matters.
• Performs other related duties as assigned.

Qualifications Needed

• Associates degree is required; Bachelor’s degree preferred.
• Paralegal certificate preferred.
• Minimum 3-years legal secretary experience required. Real Estate transaction experience a BIG PLUS.
• Excellent verbal and written communication skills.
• Understanding of legal language and principles, and other related matters.
• Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to maintain confidentiality and to exercise discretion and good judgment.
• Strong technical agility, including proficiency with Microsoft Office Suite and related software.
• Must thrive working in a fast-paced environment and experiencing working in companies with great growth.
• Must be able to reasonably commute in to the corporate office in Ladera Ranch Monday thru Friday.
• Health insurance including medical, dental and vision
• Life and Disability Insurances
• Paid Time Off
• Generous Holiday Schedule
• 401(k) matching
• Employee assistance program
• Referral program
• Free Car Wash every other week
• Free catered lunch every other week

Diversity

SmartStop® Self Storage, is committed to diversity, equity and inclusion. We believe in fostering an environment of inclusion, and seek contributors from all backgrounds to join our dynamic team.