Paralegal

State of Maine; Portland (ME); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Work-life balance

Paid holidays

Job summary

The Maine Commission on Public Defense seeks a paralegal to support attorneys across parental defense, criminal defense, and appellate work in Portland. The role involves case preparation, data management, document drafting, calendar control, and communication with courts, agencies, and clients.

The ideal candidate is organized, self-directed, and capable of handling confidential materials in a fast-paced legal environment; proficiency with Microsoft Office and Adobe Pro, plus willingness to

Qualifications

• Paralegal training or degree with exposure to law firm or court procedures.
• Strong research and analytical skills for legal issues.
• Ability to research complex legal issues and analyze problems.

Responsibilities

• Supporting busy attorneys and tracking large caseloads
• Utilizing Microsoft Office Suite for day-to-day tasks
• Managing heavy email traffic across multiple shared inboxes
• Maintain communication with clients about court dates, case status, and other matters as directed by Assistant Defenders
• Draft routine documents including discovery requests, motions, client correspondence
• Tracking and keeping an accurate calendar of scheduled court dates
• Processing incoming court documents and maintaining up-to-date case files

Skills

Interpersonal skills

Communication

Teamwork

Confidential information handling

Criminal case knowledge

Court filing systems

Adaptability to technology

Written communication

Learning case management software

Education

Paralegal certificate or equivalent

Tools

Microsoft Office Suite

Adobe Pro

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.Maine Commission on Public Defense Services Opening Date: October 26, 2026 Closing Date: November 09, 2026 Grade / Admin Unit: 20 / Professional/Technical Job Class Code: 0884 Salary: $21.61 - $30.18 Hourly Position Number:146000088 Location: Portland

OVERVIEW

PDS is an independent commission whose purpose is to provide efficient, high-quality representation to indigent citizens who are entitled to counsel at state expense. Attorneys in our Public Defender Offices practice in a variety of areas including Parental Defense in our Parent Defense Division, representing clients whose children have been taken or are at risk of being taken into custody by the State of Maine; Adult and Juvenile Criminal Defense; and Appellate work. The paralegal position will provide support to multiple attorneys across these practice areas.

The paralegals perform case preparation and investigative and information gathering tasks necessary for providing effective assistance of counsel. The paralegal may communicate with a wide network of court officials, law enforcement, legal and social agencies, jail and prison officials, as well as clients and their family members. Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills and a strong work ethic. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

PRIMARY RESPONSIBILITIES

• Supporting busy attorneys and tracking large caseloads
• Utilizing Microsoft Office Suite for day-to-day tasks
• Managing heavy email traffic across multiple shared inboxes
• Maintain communication with clients about court dates, case status, and other matters as directed by Assistant Defenders
• Communicate with a wide network of agencies such as the courts, jails/prisons, legal and social agencies, as well as client family members.
• Draft routine documents including discovery requests, motions, client correspondence, etc.
• Tracking and keeping an accurate calendar of scheduled court dates
• Processing incoming court documents and maintaining up-to-date case files
• Process incoming and outgoing mail for Assistant Defenders
• Collecting, managing, and organizing discovery
• Use Adobe Pro to compile documents and electronic discovery binders
• Other responsibilities as assigned by the Legal Administrator

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED

• Ability to establish and maintain effective working relationships
• Strong interpersonal skills
• Ability to manage and process highly confidential and sensitive material
• Knowledge of Titles 17-A and 29-A, and the life of a criminal case
• Knowledge of Title 22, and the life of a child protection case
• Ability to communicate effectively with individuals who may be under emotional distress
• Knowledge and skills with Microsoft Office Suite and Adobe Pro
• Ability to navigate an electronic court filing system and adapt to evolving technology
• Ability to write clearly and effectively
• Ability to work as a team to foster a positive working environment
• Ability to learn case management software and effectively use it

MINIMUM QUALIFICATIONS

• Training, education, or experiences in office and administrative support work that demonstrates competencies in applying a solid knowledge of the principles and practices of law firm, court, or legal services processes with the ability to research complex legal issues and analyze legal problems -OR- graduation from an approved, accredited paralegal program of instruction.

CONTACT INFORMATION

For more information or questions specific to the position, please contact [e-mail]

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Benefits of working for the State of Maine:

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan - The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave.
• Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation - Save additional pre‑tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.