Paralegal

PowerToFly; New York (NY); Hybrid; USD 96,000 - 128,000; Full time

Benefits offered by this job

Medical, dental, life and disability保险

401(k) matching

Family leave

Flexible paid time off

10 paid holidays per year

Job summary

Medidata is seeking a skilled in-house paralegal in New York to support our Legal Team across litigation, corporate, employment, and privacy matters. The role emphasizes tech-forward work, including AI-assisted drafting and automation initiatives, with a hybrid schedule in NYC.

You will collaborate with attorneys, support staff, and vendors, maintaining case files, templates, and process improvements while advancing project-management skills within a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent knowledge and experience.
• Minimum 5 years of in-house paralegal experience, with a strong foundation in litigation.
• Excellent organization, prioritization, and time-management skills.
• Strong written and oral communication skills.
• Ability to anticipate what will be needed, analyze issues, and problem-solve independently.
• Desire to learn new skills and step outside traditional paralegal tasks, including exposure to or interest in project management.
• Demonstrated hands-on experience with AI tools in a professional context.

Responsibilities

• Support all aspects of document discovery, including e-discovery, document management, the litigation hold process, and document production.
• Act as a liaison among Legal, Enterprise Support, vendors, and outside counsel to ensure an effective e-discovery process; maintain systems supporting document preservation and e-discovery storage and retrieval.
• Assist in-house and outside counsel with coordinating responses to subpoenas, data subject access requests, and written discovery demands.
• Maintain comprehensive litigation and pre-litigation case files and trackers, and prepare monthly/quarterly status reports.
• Serve as a power user of the team's legal tech stack (document management, contract/matter management platforms).
• Use AI-assisted approved tools for drafting support, document summarization, research, and file management — always with careful human verification of outputs.
• Identify repetitive or manual workflows across litigation, corporate, and other functions, and help design and launch automation initiatives that reduce manual workload and improve turnaround time.
• Evaluate new AI/ML legal tools as they emerge and make recommendations on adoption.
• Support the team's exposure to and interest in project management as it takes on more cross-functional initiatives.
• Assist with corporate governance matters and management of entities worldwide.
• Manage projects supporting commercial and compliance programs, including annual compliance training initiatives and corporate policy management.
• Assist in managing the document retention program.
• Generate and manage legal templates, prepare correspondence, and assist in creating presentations.
• Interact with outside counsel and vendors to ensure compliance with company policies and billing guidelines.
• Support employment matters including investigations, personnel file management, and compliance documentation.
• Assist with maintaining employment policy documentation and tracking compliance training.
• Support privacy program operations such as reviewing documentation, policies, data subject requests, privacy impact assessments, or compliance trackers as needed.
• Adapt quickly to shifting priorities across litigation, corporate, employment, and privacy matters.
• Manage competing deadlines across multiple attorneys and practice areas.

Skills

Organization

Communication

Problem solving

Independent worker

PM interest

Education

Bachelor's degree

Tools

AI tools

Contract management

Job description

Location

This is a hybrid in-office role.

Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week following Company policy.

About our Company

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systèmes brand (Euronext Paris: FR0014003TT8, DSY.PA), Medidata is headquartered in New York City and has been recognized as a Leader by Everest Group and IDC. Discover more at www.medidata.com. Listen to our latest podcast, from Dreamers to Disruptors, and follow us at @Medidata.

About the Team

Medidata Legal is looking for a Paralegal to provide overall support for our Legal Team, with primary responsibility for litigation and legal operations, and regular support of our commercial/corporate, employment, and data privacy groups. You'll be part of a lean, fast-paced team of approximately 20 attorneys and legal professionals, working across a genuine variety of matters rather than a single narrow lane - and adapting quickly as priorities shift is part of the job.

Alongside traditional paralegal fundamentals, we're looking for someone who's tech-forward: comfortable with legal tech tools, and skilled and curious about how AI-assisted tools can be applied responsibly to speed up drafting, research, and workflows. We're looking for someone who will act as an innovation champion for the legal team, identifying and helping scale the workflows that free up attorney and paralegal time for higher-value work.

Responsibilities

Litigation

• Support all aspects of document discovery, including e-discovery, document management, the litigation hold process, and document production

• Act as a liaison among Legal, Enterprise Support, vendors, and outside counsel to ensure an effective e-discovery process; maintain systems supporting document preservation and e-discovery storage and retrieval

• Assist in-house and outside counsel with coordinating responses to subpoenas, data subject access requests, and written discovery demands

• Maintain comprehensive litigation and pre-litigation case files and trackers, and prepare monthly/quarterly status reports

Legal Operations & Technology

• Serve as a power user of the team's legal tech stack (document management, contract/matter management platforms)

• Use AI-assisted approved tools for drafting support, document summarization, research, and file management — always with careful human verification of outputs

• Identify repetitive or manual workflows across litigation, corporate, and other functions, and help design and launch automation initiatives that reduce manual workload and improve turnaround time

• Evaluate new AI/ML legal tools as they emerge and make recommendations on adoption

• Support the team's exposure to and interest in project management as it takes on more cross-functional initiatives

Commercial/Corporate

• Assist with corporate governance matters and management of entities worldwide

• Manage projects supporting commercial and compliance programs, including annual compliance training initiatives and corporate policy management

• Assist in managing the document retention program

• Generate and manage legal templates, prepare correspondence, and assist in creating presentations

• Interact with outside counsel and vendors to ensure compliance with company policies and billing guidelines

Employment

• Support employment matters including investigations, personnel file management, and compliance documentation

• Assist with maintaining employment policy documentation and tracking compliance training

Data Privacy

• Support privacy program operations such as reviewing documentation, policies, data subject requests, privacy impact assessments, or compliance trackers as needed.

Team & Workload

• Adapt quickly to shifting priorities across litigation, corporate, employment, and privacy matters

• Manage competing deadlines across multiple attorneys and practice areas

Qualifications

• Bachelor's degree or equivalent knowledge and experience

• Minimum 5 years of in-house paralegal experience, with a strong foundation in litigation (corporate/commercial experience also considered)

• Excellent organization, prioritization, and time-management skills

• Strong written and oral communication skills

• Ability to anticipate what will be needed, analyze issues, and problem-solve independently

• Desire to learn new skills and step outside traditional paralegal tasks, including exposure to or interest in project management

• Demonstrated hands-on experience with AI tools in a professional context

Preferred

• A track record of designing or launching automation initiatives that improved efficiency or reduced manual workload

• Exposure to commercial/corporate matters (governance, compliance programs)

• Exposure to data privacy compliance work (e.g., data subject access requests, privacy program documentation)

• Experience with a contract management or matter management platform

• Prior experience in a legal operations or process-improvement capacity

Logistics

• Hybrid schedule: currently 3 days per week in our New York, NY office; 2 days remote

• Team size: Supporting a legal team of approximately 20 attorneys and legal professionals

Applicants must be authorized to work in the U.S. on a full-time basis; the company will not provide sponsorship for this position.

As with all roles, Medidata sets ranges based on a number of factors including function,
level, candidate expertise and experience, and geographic location.
The salary range for positions that will be physically based in the NYC Metro Area is
$96,000-$128,000.

Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides benefits, including medical, dental, life and disability insurance, 401(k) matching, family leave, flexible paid time off; and 10 paid holidays per year.

#LI-JC1

#LI-Hybrid

Equal Employment Opportunity

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.