Paralegal

Us Bank; Milwaukee (WI); Hybrid; USD 32,000 - 41,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) retirement plan

Paid vacation

Sick leave

Job summary

U.S. Bank Global Fund Services (GFS) seeks a Regulatory Administration Paralegal to support filing and maintaining SEC registration statements for funds.

You will work with a team to manage complex client documents and deadlines, drafting regulatory materials and coordinating with internal and external partners. Qualified candidates typically have paralegal certification or equivalent experience, with preferred exposure to mutual funds and SEC filings, and strong drafting and communication

Qualifications

• Paralegal certification from an accredited program, or equivalent degree or experience.
• Experience with mutual funds, ETFs, closed-end funds and SEC registration is preferred.
• Strong drafting/writing skills and proofreading abilities.

Responsibilities

• Prepare regulatory filings required under federal securities laws, including forms N-1A/N-2 and Schedule 14A or Form N-14 using Word/online filing systems.
• Coordinate changes to large, complex documents with internal teams and external clients.
• Plan and prepare for client board and shareholder meetings with GFS Regulatory Administration professionals.
• Draft and distribute documents, communications, resolutions, board minutes and proxy statements.
• Manage deadlines for filings that may be close in time.
• Develop and implement department processes and policies.
• Mentor new paralegals on role and processes.

Skills

Energetic self-starter

Organizational skills

proofreading skills

Excellent communication

Interpersonal skills

Problem solving

Prioritization

Independent work

Typing skills

Willingness to work evenings/weekends

Education

Paralegal certification

Equivalent degree or experience

Tools

Word

Excel

Wdesk

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

U.S. Bank Global Fund Services (GFS), a subsidiary of U.S. Bank, is one of the country’s largest service providers for mutual funds, exchange-traded funds (ETFs) and closed-end funds. The Regulatory Administration Paralegal position is part of the Regulatory Administration group within GFS, which primarily assists our fund clients with the preparation and maintenance of registration statements filed with the U.S. Securities and Exchange Commission (SEC) and related filings. Registration statements (including a prospectus) are the legal documents that disclose the strategy, risk, fee, and operational details of a fund to investors, as required by federal securities laws, including primarily the Investment Company Act of 1940 and Securities Act of 1933, and regulated by the SEC.

Each Regulatory Administration Paralegal is a key point of direct interaction with GFS clients and is trained to assist in drafting and filing registration statements with the SEC. Regulatory Administration Paralegals work with our team of GFS Regulatory Administration professionals to manage multiple complex client and internal projects at any time. Our current Regulatory Administration Paralegals tend to have paralegal training or past experience as a paralegal; experience with mutual funds, ETFs, closed-end funds and SEC registration is preferred.

Regulatory Administration Paralegals will handle the following:

• Preparation of regulatory filings required under federal securities laws, including registration statements on Forms N-1A and/or N-2 and proxy statements on Schedule 14A or Form N-14 using Wdesk, a document management and filing system;
• Coordination with internal colleagues and external clients to incorporate their changes to large and complex documents;
• Working with GFS Regulatory Administration professionals to plan and prepare for client board and shareholder meetings;
• Coordinating, drafting, and distributing documents, communications, resolutions, board meeting minutes and correspondence, and proxy statements among a variety of parties involved in fund management and oversight;
• Project management for deadlines that may require a variety of different filings close in time to each other;
• Developing and implementing department processes and policies;
• Training and mentoring new paralegals on role and department processes, policies and procedures; and
• Reporting and confirming project billing information.

Many of these duties involve working directly with internal supervisors and business lines, external fund counsel, compliance officers, external auditors, and investment advisers, including matters that require confidentiality. Primary duties must be accomplished according to timelines which Regulatory Administration Paralegals create, monitor and maintain. Regulatory Administration Paralegals also work on additional projects/duties as assigned.

Basic Qualifications
- Paralegal certification from an accredited program, or equivalent degree or experience

Preferred Skills/Experience

• Energetic self-starter with strong organizational and proofreading skills, excellent communication and interpersonal skills (both oral and written), and above average drafting/writing skills.
• Resourcefulness in problem-solving.
• Ability to establish priorities and work concurrently on a variety of projects.
• High-level understanding of Microsoft applications including Word and Excel, and the ability to adapt to new software and processes (experience with Wdesk or a similar document creation and filing system is a plus).
• The ability to work well independently and as part of a group, often within tight time constraints.
• Strong general computer skills required, including excellent typing skills.
• Occasional evening or weekend work may be required during peak periods.

The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.