Paralegal

Kahana & Feld LLP; Irvine (CA); Hybrid; USD 48,000 - 69,000; Full time

Job summary

Kahana Feld LLP is seeking a paralegal to support attorneys across litigation matters. You will coordinate documents, manage case files, and assist with discovery, pleadings, and trial preparation in a collaborative, in-office environment.

Role requires strong organization, attention to detail, and proficiency with Microsoft Office and e-filing tools. Hybrid work after 90 days; full-time, non-exempt, 8:30–5:30 with some weekend/holidays; 5–10% travel.

Qualifications

• At least 1 year of experience preferred as a legal secretary or paralegal, preferably in CA personal injury or construction defect cases.
• Familiarity with online databases and resources.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication, professional interactions with clients and colleagues.
• Attention to detail and accuracy in document prep and file management.
• Proficiency in Microsoft Office Suite and related software.
• Ability to work independently and collaboratively in a team.
• Knowledge of e-filing providers (One Legal, First Legal, Odyssey File & Serve, Green Filing) is a plus.
• Knowledge of PACER and CM/ECF is a plus.

Responsibilities

• Coordinate, organize, prepare, and interpret complex legal documents under attorney supervision.
• Direct workflow on various cases with attorneys and paralegal staff.
• Review and maintain documents and case files; prepare filings with courts and agencies.
• Conduct electronic document reviews and eDiscovery tasks; coordinate document productions.
• Assist with drafting discovery, pleadings, and status reports.
• Organize and conduct case-related team meetings; assist with hearings and depositions.
• Draft summaries of discovery responses and document productions.
• Prepare materials for court hearings and depositions; attend client meetings and calls.
• Conduct legal and factual research in databases and libraries.
• Review and process vendor invoices; manage billing for billable work.
• Coordinate and prepare for trials; provide support at hearings.
• Ensure accurate billing and meet annual billable hours requirements.
• Liaise with court staff, vendors, reporters, and other parties.

Skills

Legal document prep

Organization

Communication

Attention to detail

Microsoft Office

Independent & team work

PACER/CMECF knowledge

e-filing providers

Tools

One Legal

First Legal

Odyssey File & Serve

Green Filing

PACER/CM/ECF

Job description

Description

The Paralegal will be responsible for working with attorneys and other departments and/or staff as assigned to provide support through all aspects of litigation in a variety of practice areas.

Duties and Responsibilities

• Under the supervision of an attorney, coordinate, organize, prepare, and interpret complex legal documents.
• Coordinate with attorneys and paralegal Is to direct workflow on various cases.
• Review, and maintain documents and case files; compile documents for filing with courts and relevant agencies.
• Conduct electronic document reviews, coordinate productions of documents with attorneys, conduct searches of production databases for relevant documents, and conduct other related eDiscovery tasks.
• Assist with drafting discovery, pleadings, and status reports.
• Organize and conduct case-related team meetings as needed.
• Review and draft summaries of discovery responses, document productions, and relevant records.
• Assist with preparation and review of materials for court hearings and depositions.
• Attend client meetings, conference calls, and other case related meetings with attorneys.
• Conduct legal research and document review; perform factual research in internal and external databases and libraries.
• Review and process vendor invoices for accuracy.
• Coordinate and prepare for trials; attend trials if necessary and provide support to attorneys at court and agency hearings.
• Accurately document and bill for all billable work and tasks according to billing procedures; meet annual billable hours requirement.
• Communicate and interact with filing clerks, court room assistants and calendar clerks.
• Liaise with outside vendors such as court reporters, experts, mediators, etc.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Qualifications:

• At least 1 year of experience preferred, working as a legal secretary or paralegal, preferably with a focus on personal injury or construction defect cases in the State of California.
• Familiarity with online databases and resources.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with professionalism in client and colleague interactions.
• Attention to detail and accuracy in document preparation and file management.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently, as well as collaboratively within a team environment.
• Knowledge of third-party e-fling providers, including but not limited to One Legal, First Legal, Odyssey File & Serve, and Green Filing, a plus.
• Knowledge of PACER and the federal Judiciary’s Case Management/Electronic Case Files (CM/ECF) system, a plus.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

In-Office. Hybrid after 90-days of employment

Work Schedule

8:30-5:30pm Monday-Friday. Occasional weekends and holidays.

Salary Description

$35.00 - $50.00 per hour

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

5-10% domestic travel by car and by plane.