Paralegal

GIA (Gemological Institute of America); Carlsbad (CA); Hybrid; USD 74,000 - 96,000; Full time

Benefits offered by this job

Competitive medical, dental, and vision plans

Paid vacation, sick days, and holidays

Tuition assistance and commuter benefits

On-site café and ergonomic assessments

Job summary

A leading gemological authority is seeking a detail-oriented Paralegal to support its Legal Affairs Department in contract management and legal transaction work. The ideal candidate will have a paralegal certificate, 3-5 years of experience, and strong skills in legal research and communication. This position offers a hybrid work model and a salary ranging from $74,000 to $96,000 annually.

Qualifications

• 3 to 5 years of relevant legal experience in a law firm or corporate legal department.
• Working knowledge of contract, corporate, litigation, and intellectual property law.

Responsibilities

• Assist with preparation, review, and negotiation of contracts.
• Maintain and organize contract databases and filing systems.
• Conduct legal research on contract law, regulations, and industry requirements.

Skills

Contract management

Legal research

Attention to detail

Organizational skills

Communication skills

Education

Paralegal certificate from an ABA-approved program

Bachelor’s degree

Tools

Contract Management System

Job description

Join to apply for the Paralegal role at GIA (Gemological Institute of America)

Overview

GIA provides a Paralegal opportunity focused on contract management and transaction work within the Legal Affairs Department. The role supports preparation, review, and negotiation of contracts, as well as involvement in corporate transactions, data privacy and security, and intellectual property matters. The position requires enthusiasm to learn, sound judgment, attention to detail, organizational skills, and the ability to adapt to a fast-paced environment.

Base pay range

$74,000.00/yr - $96,000.00/yr

Company & Location

The Company: GIA is the world’s foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. It offers competitive health and commuter benefits and environmental initiatives.

The Location: This position is located in Carlsbad, California at our corporate headquarters. A hybrid schedule with 2 days in the office (subject to change) may be available based on productivity and deliverables.

What to expect

• Competitive medical, dental, vision and matching 401-K plans
• Paid vacation, sick and holidays, tuition assistance, commuter benefits

The Environment

• On-site café and accessible amenities
• EV charging stations on-site
• Ergonomic assessments offered on-site and virtually

JOB OVERVIEW

The detail-oriented and highly organized Paralegal will assist the GIA Legal Affairs Department in all facets of the Institute’s legal needs, focusing on contract management and transaction work. This includes assisting with the preparation, review, and negotiation of contracts, plus supporting corporate transactions, commercial disputes, data privacy and data security, and intellectual property matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Follow ethical requirements as set forth by the Rules of Professional Conduct of the State, and California Business & Professions Code.
• Exercise discretion and independent judgment, maintaining confidentiality and professionalism.
• Draft, review, revise, and negotiate commercial contracts (customer and vendor agreements, master service agreements, statements of work, license agreements, leases, NDAs, and related forms).
• Conduct legal research on contract law, regulations, and industry requirements.
• Maintain and organize contract databases and filing systems; support contract administration.
• Manage the contract lifecycle from onboarding to execution and management; liaise with outside counsel as needed.
• Coordinate information and commercial terms from internal stakeholders for contract preparation.
• Track deadlines, renewal dates, and milestones; review contracts for necessary provisions.
• Review and audit signature authority on contracts and documents.
• Proofread and edit documents; assist in certain litigation and intellectual property matters as needed.
• Assist with internal process improvements and coordinate travel, meetings, calendars, and expenses.
• Communicate effectively with colleagues; provide accurate and complete work products.
• Identify relevant legal authorities and monitor new laws and regulations.
• Train staff on corporate policies and department procedures.
• Perform other duties as assigned and maintain confidentiality at all times.
• Demonstrate problem-solving, organization, project management, and the ability to work with diverse stakeholders.

MINIMUM QUALIFICATIONS

• Paralegal certificate from an ABA-approved program required. Bachelor’s degree preferred.
• 3 to 5 years of relevant legal experience in a law firm or corporate legal department; or equivalent.
• Working knowledge of contract, corporate, litigation, and intellectual property law.
• Experience with a Contract Management System is preferred.

Pay Range

• $74,000 - $96,000 annually

Note: Referrals and external job postings at the bottom of the original description were removed to maintain task focus on the Paralegal role.