Paleo/Registration Assistant

University of Utah Health; Salt Lake City (UT); On-site; USD 18,000 - 25,000; Part time

Job summary

University of Utah Health seeks a motivated student to assist in the Paleontology Collections and Registration at the Natural History Museum of Utah. You will perform data entry and cleaning in Excel and EMu, scan records, and help link digital fossil records to their accession data.

The role is entry level with on-the-job training, requiring careful record keeping, clear communication, and the ability to follow written and verbal instructions.

Qualifications

• Equivalency: 1 year of higher education can substitute for 1 year of related work experience.
• Experience in data entry or museum records is a plus.
• Ability to follow instructions and maintain accurate records.
• Interest in paleontology and digitization workflows is beneficial.

Responsibilities

• Data entry and data cleaning in EMu and Excel.
• Record entry and scanning of physical records.
• Digitization work linking fossil records to digital accession records.
• Learn software tools as part of the digitization initiative.

Skills

Geology background

Biology background

History background

Museum studies

Excel knowledge

GPS data knowledge

ArcGIS knowledge

Tools

Excel

EMu database

ArcGIS

Job description

Details

Open Date 08/12/2026

Requisition Number PRN17328N

Job Title Research Technicians

Working Title Paleo/Registration Assistant

Career Progression Track S00

Track Level S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 10

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

This person will be expected to work during the work week days Monday – Friday between 9:00am-5:00pm.

Is this a work study job? No

VP Area Academic Affairs

Department 00018 - Utah Museum of Natl Hist Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.60

Close Date 08/27/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

We seek a motivated student to work in the Paleontology Collections and Registration at the Natural History Museum of Utah. Tasks will include data entry and data clean-up in Excel and in our Collections Management Database System, EMu. Tasks will also include scanning physical records and making them digital records. As part of our Digitization Initiative, our goal is to link all digital fossil records to their digital accession record i.e. the date they were collected, acquired, etc. This requires a deep dive into our legacy records and working side by side with our Paleontology Collections Manager, Head Registrar, and our Collections Digitization Coordinator.

Responsibilities

Tasks will include data entry, data cleaning, record entry, scanning records, etc. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. This is an entry level position and on-the-job training is provided. The ability to understand and carry out verbal and written instructions; the ability to keep accurate records; and effective communication skills required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Research Technician, I: Requires little to no related experience.

Preferences

• A background in geology, biology, history, or museum studies is preferred but not required.
• Knowledge of Excel is preferred but not required.
• Knowledge of GPS locality data; coordinates, datums, Zones, UTMS , Lat/Long preferred but not required.
• Knowledge of ArcGIS preferred but not required.

We seek a fast learner, someone able to learn new software products, and a problem solver. Someone who is able to think logically and able to self-regulate tasks. The successful candidate will be subject to a basic background check.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems(\"URS\"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu

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