Packaging Artwork Coordinator

Sol de Janeiro; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work environment

Growth opportunities

Inclusive culture

Job summary

Sol de Janeiro is seeking a Packaging Artwork Coordinator to oversee end-to-end packaging artwork across product categories and markets. You will coordinate projects from concept to final release, collaborating with Packaging, Regulatory, Creative, and external vendors to keep artwork on schedule.

You will ensure inputs are complete, review artwork against manuscripts and brand requirements, and proactively identify and resolve issues to maintain project momentum.

Qualifications

• Strong project coordination and organizational skills.
• Excellent attention to detail and proofreading abilities.
• Clear written and verbal communication across functions.

Responsibilities

• Independently coordinate packaging artwork projects from initiation through final approval and release.
• Manage multiple artwork projects and SKUs across stages of development.
• Maintain visibility to priorities, timelines, approvals, dependencies and actions.
• Ensure inputs are complete before development begins (manuscripts, dielines, ingredient info, legal copy, UPCs, codes, symbols, reference files).
• Serve as day-to-day contact for artwork projects across Packaging, Regulatory, GPM, Creative, SGx, CMs, and vendors.
• Coordinate reviews, revisions, approvals, and handoffs across stakeholders; follow up on missing inputs and decisions.
• Review artwork against manuscripts and brand/packaging requirements; proofread and communicate revisions.
• Coordinate routing and release of approved artwork to internal teams and vendors.
• Identify challenges, discrepancies, or unclear direction; escalate risks when needed; adapt priorities as timelines change.
• Maintain trackers and project docs; create clear assignments from Creative; use workflow tools.
• Keep organized records of revisions, approvals, releases, and vendor proofs; support process improvements.

Skills

Project coordination

Organizational skills

Attention to detail

proofreading

Cross-functional communication

Tools

Adobe Illustrator

Job description

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME 2000's 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.

What You’ll Do

The Packaging Artwork Coordinator supports the end-to-end execution of packaging artwork across multiple product categories and markets. This role independently coordinates artwork projects from concept through final approval and release, ensuring the artwork is accurate, complete, and delivered on schedule.

The Coordinator serves as a key point of contact across Packaging, Regulatory, GPM, Creative, SGx, and external vendors, proactively identifying missing information, resolving issues, maintaining clear project visibility, and keeping artwork moving efficiently through the approval process.

What You’ll Be Working On

Artwork Project Ownership

• Independently coordinate assigned packaging artwork projects from initiation through final approval and release.
• Manage multiple artwork projects and SKUs simultaneously across different stages of development.
• Maintain clear visibility to priorities, timelines, approvals, dependencies, and outstanding actions.
• Ensure required inputs are complete before artwork development begins, including manuscripts, dielines, ingredient information, legal copy, UPCs, component codes, required symbols, and reference files.

Cross-Functional Coordination

• Serve as a day-to-day point of contact for assigned artwork projects.
• Partner with Packaging, Regulatory, GPM, Creative, SPGx, CMs, and other cross-functional teams to keep artwork progressing.
• Coordinate reviews, revisions, approvals, and handoffs across stakeholders.
• Follow up proactively on missing inputs, decisions, and approvals that could impact timing.

Artwork Accuracy & Quality

• Review artwork against approved manuscripts and established brand and packaging requirements.
• Proofread artwork and clearly communicate required revisions.
• Review files and revisions using Adobe Illustrator knowledge where appropriate.
• Coordinate final routing and release of approved artwork to internal teams and vendors.
• Proactively identify artwork challenges, discrepancies, missing information, or unclear direction.
• Bring the appropriate cross-functional partners together to resolve issues quickly.
• Escalate risks when they could impact artwork timing, approvals, production, or project milestones.
• Adapt priorities as business needs and project timelines change.

Operational Rigor

• Maintain accurate artwork trackers and project documentation.
• Create clear artwork assignments and direction from Creative.
• Coordinate artwork routing and approvals using established workflow and project-management tools.
• Maintain organized records of revisions, approvals, releases, vendor proofs, and artwork status.
• Support continuous improvement of artwork processes, checklists, tools, and ways of working.

Must Haves

• Strong project coordination and organizational skills.
• Ability to independently manage multiple priorities and deadlines.
• Strong attention to detail and proofreading skills.
• Comfort coordinating across multiple functions and external partners.
• Proactive problem-solving, follow-through, and clear written and verbal communication.
• Experience with packaging artwork, production artwork, graphic production, or a related field.
• Experience with artwork workflow or project-management tools and Adobe Illustrator is beneficial.

#LI-hybrid

Salary Range

$70,000 - $75,000 USD

• Competitive salary and bonus program for full-time team members
• Flexible hybrid work environment with opportunities for collaboration and growth
• Inclusive culture that values diverse perspectives and celebrates individuality
• The chance to be part of a fast-growing, award-winning global beauty brand

The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at [e-mail].