PA Program Clinical Support Specialist

agnesscott; Decatur (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Agnes Scott College in Decatur, Georgia, is seeking an administrative support professional for the Physician Assistant Program. This full-time role requires a Bachelor's degree and at least 3 years of administrative experience, preferably in higher education.

The successful candidate will provide essential support in scheduling, compliance, and documentation, contributing to the program's efficiency and accreditation standards. Applicants should demonstrate strong organizational skills, professionalism, and the ability to work in a diverse environment.

Qualifications

• Bachelor's Degree required.
• Minimum of 3 years recent administrative experience.
• Experience in higher education or counseling program administration preferred.

Responsibilities

• Provide administrative support for the PA Program.
• Assist in scheduling and onboarding PA students.
• Maintain compliance records in eMedley database.
• Help maintain documentation of clinical visits.
• Participate in Objective Structured Clinical Examinations.

Skills

Professionalism

Initiative

Effective Communication

Organizational Skills

Database Management

Education

Bachelor's Degree

Tools

eMedley Database

Job description

Office: Graduate Studies

Reports to: Director of Physician Assistant Program

Work Period: 12-month

Hours: Full-time

Overtime: Exempt

Job Grade: 6

General Summary: Provides administrative support for the clinical phase of the Physician Assistant Program. This role ensures smooth program functioning, assists faculty and students, and helps maintain compliance with accreditation standards with a specific focus on supporting the administrative needs of PA program. Reports to the PA Program Director.

The Agnes Scott College's Cornwall Hawkes PA Program has applied for Provisional Accreditation from the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA). The anticipated matriculation date is October 2026, pending achieving Accreditation-Provisional status at the July 2026 agenda meeting.

Essential Job Functions

1. Assists the Director of Clinical Education in scheduling and onboarding PA students for their Supervised Clinical Practice Experiences (SCPEs) using platforms as directed.
2. Maintains compliance records for faculty and preceptors in eMedley® database, which includes but may not be limited to:
   • Creating a profile/entering contact and employment information.
   • CV/Resume.
   • State Licensure/Board Certification.
   • Documentation and evaluations collected by the clinical team during site visits.
3. Assist the Director of Clinical Education with maintaining documentation of initial and ongoing site visits.
4. Assist the Director of Clinical Education with credentialing of PA students during the clinical phase of the program.
5. Participates in implementing Objective Structured Clinical Examinations (OSCEs).
6. Attend clinical team meetings as needed and directed by the Director of Clinical Education.
7. Communicate with alumni and assist in collection of alumni data.
8. Help with maintaining eMedley database.
9. Assist with preparations for PA graduation.

Requirements

Education: Bachelor's Degree required.

Experience: Minimum of 3 years recent administrative experience with other employers; experience in higher education or counseling program administration preferred.

Knowledge/Skills/Abilities

• Maintain a high level of professionalism consistent with ARC-PA standards, including the ability to maintain confidentiality with sensitive information.
• Ability to take initiative, function independently, and manage multiple tasks simultaneously.
• Commitment to creating an inclusive working and learning environment at a diverse institution.
• Ability to communicate effectively and respectfully with diverse students, faculty, and staff at the College and outside the organization.
• Excellent organizational skills, attention to detail, and ability to use databases, spreadsheets, and forms
• Knowledge of software platforms used for content design/communication

Physical Demands

Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

EEO

To provide equal employment and advancement opportunities to all individuals, employment decisions at Agnes Scott College are based on merit, qualifications, and abilities. Agnes Scott prohibits unlawful discrimination based on protected categories in its employment practices. This shall include, but not be limited to, employment, promotion, compensation, benefits, training and termination.