P100914 Workday HCM Specialist — Manufacturing

TOOGANN TECHNOLOGIES; Warsaw (IN); On-site; USD 90,000 - 120,000; Full time

Job summary

TOOGANN TECHNOLOGIES is seeking an on-site Workday Specialist to serve as the technical lead for a critical implementation at the Warsaw Manufacturing Facility. You will partner with Workday Consultants to drive configuration, testing, and go-live activities across Time Tracking, Absence, and Scheduling.

This role supports transitioning hourly workers to a weekly payroll and deploying Workday modules for up to 2,000 employees, collaborating with Manufacturing, Finance, Payroll, and external

Qualifications

• Minimum 5+ years of hands-on Workday configuration experience.
• Experience with Time Tracking, Absence, Payroll, and Scheduling modules.
• Experience supporting manufacturing hourly workforce.
• Experience leading go-live activities and post-launch support.
• Ability to work on-site in Warsaw, Indiana.

Responsibilities

• Serve as on-site technical lead for Workday implementation at the Warsaw Manufacturing Facility.
• Drive configuration, testing, and go-live activities across Time Tracking, Absence, and Scheduling.
• Collaborate with Workday consultants, HR Ops, Payroll, Manufacturing and external vendors.
• Review and test new pay period schedule and weekly payroll implementation.
• Configure Time Entry Templates, Time Codes, and Calculation Rules.
• Adjust Time Off Plans and accrual logic for weekly pay frequency.
• Coordinate data conversions and integrations with external time clock vendor.
• Maintain documentation of configuration decisions and testing outcomes.
• Support go-live payroll configuration and post-launch support.
• Provide on-site liaison duties and risk identification.

Skills

Workday configuration

Time Tracking

Absence Management

Payroll

Scheduling

Integrations

On-site liaison

Stakeholder management

Testing & go-live

Education

Bachelor's degree in Human Resources, Business Administration, Information Technology, or related discipline

Tools

Workday

Job description

We are looking for a skilled Workday Specialist to serve as the on-site technical lead for a critical Workday implementation at our Warsaw Manufacturing Facility. In this role, you will partner with our Workday Consultants to drive all configuration, testing, and go-live activities across Time Tracking, Absence, and Scheduling.

This role sits at the center of two high-impact initiatives: transitioning hourly workers from biweekly to weekly payroll and deploying Workday Time, Absence, and Scheduling across a workforce of up to 2,000 employees. You will collaborate closely with stakeholders across Manufacturing, Finance, Payroll, and our external Workday consulting team.

WORK AUTHORIZATION REQUIREMENT

Applicants must be authorized to work in the United States on a permanent basis. We are unable to offer visa sponsorship at this time.

Time Tracking & Absence Management

• Review Time Tracking and Absence configuration to scope testing scenarios and identify impacted calculations.
• Partner with our Workday implementation consultants to review and validate a new pay period schedule and align a corresponding Pay Group to support the transition to a weekly payroll frequency for hourly employees.
• Review and test new Workweek definitions and review all Overtime rule calculations.
• Review and modify Time Entry Templates, Time Codes, and Calculation Rules to reflect the updated pay structure.
• Adjust Time Off Plans and accrual logic to align with the new weekly pay frequency.
• Collaborate with the external time clock vendor to ensure accurate time collection and integration data flow.
• Support Time and Absence-specific testing scenarios and participate in End-to-End testing.
• Execute go-live configuration and data conversion activities in the Production environment and provide post-launch support.

Scheduling

• Support Workday Scheduling configuration for up to 2,000 hourly workers.
• Configure up to 3 Schedule Tag Types in support of the deployment scope.
• Support a re-organization of the Supervisory Organization Hierarchy as it pertains to scheduling impacts; coordinate with HCM/Data Conversion workstreams for related data conversion activities.
• Set up the 10 delivered Workday Scheduling reports and configure the Workforce Management Operational Reporting security package.

Payroll

• Audit Earnings and Deductions to scope testing scenarios and identify calculations impacted by the shift from biweekly to weekly pay for hourly workers.
• Test new Period Schedule and Pay Group to support weekly payroll processing for the hourly population.
• Review and test Run Categories to the new Period Schedule and Pay Group.
• Assist with assigning workers to the new Pay Groups.
• Review smoke-testing results to validate payroll configuration prior to formal testing phases.
• Support payroll-specific and End-to-End testing scenarios.
• Support go-live payroll configuration and data conversion in the Production environment and provide post-launch support.
• Assist with auditing benefits configuration (benefit groups, benefit plans, and election data) to confirm impacts resulting from the introduction of weekly pay for hourly workers.
• Review and test new Benefit Group(s) as required to support the updated pay frequency.
• Assist with and test 401(k) elections and conversion to weekly amounts for the affected hourly population.
• Conduct smoke-testing of benefits configuration.
• Support Benefits-specific and End-to-End testing scenarios.
• Support go-live benefits configuration and data conversion in production and provide post-launch support.

Integrations

• Serve as the primary Workday technical point of contact for two integrations with an external time clock vendor.
• Coordinate with the external time clock vendor, internal integration teams, and external Workday consultant to validate data flows during testing and at go-live.

General & Cross-Functional

• Serve as the primary on-site Workday technical liaison for the Warsaw Manufacturing Facility throughout the project lifecycle.
• Partner with external Workday consultants, HR Operations, Payroll, and Manufacturing team to translate business requirements into Workday configuration.
• Maintain accurate documentation of all configuration decisions, testing outcomes, and go-live activities.
• Proactively identify risks and elevate issues to the Director, HR Operations.

WHAT YOU BRING TO THE TEAM

• Bachelor's degree in human resources, Business Administration, Information Technology, or a related discipline preferred.
• Minimum 5+ years of hands-on Workday configuration experience, with demonstrated expertise in Time Tracking & Absence, Payroll, and Scheduling workstreams.
• Previous experience supporting a manufacturing or industrial hourly workforce in Workday.
• Direct experience supporting a pay frequency change (e.g., biweekly to weekly) within the Workday platform.
• Direct experience configuring Period Schedules, Pay Groups, Run Categories, Time Entry Templates, Time Codes, Overtime Rules, and Accrual Plans.
• Experience with Workday Scheduling, including Schedule Tag Types and static scheduling.
• Familiarity with Workday Benefits configuration, including Benefit Groups and 401(k) election data conversion.
• Experience supporting or executing go-live activities including smoke-testing, End-to-End testing, production data conversion, and post-go-live support.
• Strong communication skills with the ability to partner effectively with internal and external stakeholders.
• Ability to work on-site at the Warsaw, Indiana manufacturing facility.
• Core hours are Monday-Friday, 8am-5pm, with additional availability expected to support testing and go-live phases.