Overnight Experience Specialist (Part Time)

Sensei; Rancho Mirage (CA); On-site; USD 37,000 - 40,000; Part time

Benefits offered by this job

Competitive Salary

Employee Assistance Program

401k Plan Matching

Employee Discount Program

Job summary

Sensei in Rancho Mirage, CA is seeking an Overnight Experience Specialist (Part Time) to welcome guests, check them in/out on the overnight shift, and support night audit processes. The role involves coordinating with operations across departments to set up the next day’s activities and guest experiences.

Candidates should have at least 2 years frontline hotel/front desk experience, strong organization, superb guest service, and proficiency with reservation and PMS systems.

Qualifications

• 2+ years front desk, hotel concierge, reservations, or call center experience.
• Experience with computer reservations and itinerary systems; familiarity with PMS software (Opera) and booking systems (Book4Time).
• Proficiency with Microsoft Office and Outlook; ability to communicate clearly with guests and teams.

Responsibilities

• Greet guests and check them in/out during overnight shifts; assist with overnight valet/bell needs.
• Make and confirm reservations when needed; communicate needs to other departments to prepare for the next day.
• Support night audit processes and escalate issues to managers or Finance as required.
• Answer guest questions via in person, phone, email or text; share Sensei activity calendar and services.

Job description

About Sensei:

Founded by Dr. David Agus and Larry Ellison, our ecosystem of products and experiences is designed with one intention: to empower you to grow well and lead the world toward greater wellbeing.

Pay Rate:

$27.32 /HR.

About Sensei:

Founded by Dr. David Agus and Larry Ellison, our ecosystem of products and experiences is designed with one intention: to empower you to grow well and lead the world toward greater wellbeing.

Based on Dr. Agus’ philosophy, Sensei believes we can guide our guests to greater wellbeing by offering experiential movement, rest and nourishment classes and programs. The launch of the Retreats wellness brand took place on Lana’i, Hawaii in partnership with Four Season’s lodging and food offerings by Nobu. In this location, Sensei Porcupine Creek, Sensei is operating the lodging operation, as well as world-class golf, tennis, spa, fitness, movement, nutrition, meditative, enrichment and body assessment facilities. In addition, Sensei will run the F&B operation, as part of a licensing agreement with Nobu. Sensei programs and continuing learning sessions are high-touch, evidence-led and supported by the latest technology. You can read our story here.

Position Description

The Overnight Experience Specialist (Part Time) will be responsible for welcoming and checking out guests on the overnight shift, as well as assisting with guest requests and ensuring the night audit processes are completed. This position will integrate with all operating departments and be critical in setting up each day’s operations for success.

Responsibilities

• Greets guests and checks them into or out from their guest-rooms, following established Sensei procedures. Assist guests with overnight valet/bell needs and guide guests through the Resort’s spaces.
• Makes and confirms Resort reservations for future guests following Sensei reservations procedures when the reservations team is unavailable.
• Manage intradepartmental communication to inform, update and follow-up on guest needs; creating daily pass-ons to ensure the next day’s operation is set up for success.
• Knowledgeable on Sensei by Nobu menu and In Room Dining menu, assisting guests with overnight orders in room or upcoming reservations.
• Ensure all tasks associated with the night audit process are completed, reporting any concerns to managers and the Director of Finance.
• Responds to guest questions either in person, on the phone, through email or texting system in a courteous and professional manner; provides information including but not limited to: The Sensei Way, Programming, Weekly Activity Calendar, Guide sessions, local directions, shopping, on and off property dining, local entertainment, hotel services, and safety.
• Fulfills guests’ requests and ensure their stay is as pleasurable as possible; Empowered in turning around any guest opportunities that may arise; taking ownership to troubleshoot, resolve, and uphold the highest guest service standards.
• Work closely with overnight security to ensure the safety and security of all guests and the overnight team, resolving any potential disturbances that may occur and being aware of all fire/life/safety emergency procedures.
• Assist in directing the overnight cleaning process, answering any questions reporting any potential concerns to the housekeeping management.
• Maintains front desk and front drive area in a clean and orderly fashion.
• Performs clerical duties as required including but not limited to filing, photocopying, faxing, and mailing/shipping
• Ensuring the confidentiality and security of all guests
• Ensuring the confidentiality and security of all guests
• Perform all job duties in a safe manner and abide by all safety policies and procedures
• Adhere to all company and departmental guidelines
• Perform other tasks as requested by supervisor
• Demonstrate warmth and sincerity in all interactions
• Maintain a professional and welcoming demeanor in both verbal and nonverbal communication
• Take ownership of all guest requests and be proactive in ensuring resolution as needed
• Maintain impeccable grooming and personal hygiene at all times and wear uniform as directed
• Uphold Sensei values in daily practices
• Successfully complete all training and certifications needed for the position
• Ensure the confidentiality and security of all guests
• Report all faulty equipment, supply needs, maintenance needs, safety hazards, injuries, and other concerns immediately to your supervisor
• Leadership –Maintain a positive, upbeat role, promote and exemplify Company values and represents departmental objectives and interests to internal and external customers
• Customer Service –Follow up on complaints, questions, and concerns; respond to internal/external customer needs in a friendly, timely and efficient manner
• Teamwork -Develop and promote teamwork and cooperation among co-workers
• Safety –Comply with established safe work practices and attend to all safety-related training provided or made available by the Company.
• Due to the intimate nature of the resort with limited number of guests on property, must assist teams laterally across all departments to lead a seamless guest flow throughout the different resort spaces.
• Other duties as assigned

Requirements

• Two shifts per week from 10:00 pm - 7:00 am including weekends
• Incredibly organized, with ability to communicate effectively with guests and co-workers through verbal and written methods.
• Ability to pay close attention to detail with minimal supervision.
• High commitment to guest satisfaction and service including maintaining a courteous and professional manner and a positive attitude, exhibiting a willingness to help, and promoting positive interactions with guests.
• Ability to proactively sell products and services, comfortable with upselling of guest accommodations or treatments.

Qualifications

• At least 2 years prior experience working at a front desk, hotel concierge, hotel reservations, or call center a plus
• Experience in computer, reservations, and itinerary systems. Literate in software packages such as Microsoft Office, Book4Time or other spa booking systems, Opera or other PMS software, dining reservations systems, Alice, and Outlook.

Traits We Value

• Commitment to a healthier living environment and embracing the Sensei Way and philosophy espoused and science identified in Dr Agus’ teachings and writings
• Collaborative mentality and the ability to recognize how to get things done as a team
• Self-confidence and composure to accept critique, process it, and apply the learnings to improve
• Resourceful and adaptable, understanding that a big idea can come from anywhere
• Open to learning, developing new skills and professional experiences
• Loves a good challenge
• Resourceful and adaptable
• A strong sense of curiosity
• Embraces feedback and constantly seeks to improve
• Collaborative and knows how to get things done as part of a team

Compensation & Benefits

• Competitive Salary
• Employee Assistance Program
• 401k Plan Matching
• Employee Discount Program

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, sex (including gender identity or expression; pregnancy, childbirth, or related medical conditions), sexual orientation, age, religion, color, ancestry, disability (including association or relationship with an individual with a disability), marital status, National Guard obligation, genetic test results, arrest and court records, reproductive health decision, domestic or sexual violence victim status, breastfeeding requirements, assignment of Income for child support obligations, or credit history or report.