Out of School Time (OST) Manager

Wonders-Early-Learning-Extended-Day-1; Potomac (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Wonders is seeking an experienced Out of School Time Manager to lead across multiple sites, ensuring program quality and compliance. You will guide Directors, coach staff, and oversee enrollment, budgets, and curricula, while aligning with licensing standards and Wonders' mission.

You will partner with the OST Director to ensure seamless program operations, expansion plans, and strong outcomes for school-age children in our Bethesda, MD centers.

Qualifications

• BA in education or related field.
• Minimum of 3 years supervisory leadership experience in an educational setting.
• Multi-site management skills and experience.
• Excellent verbal and written communication skills.
• Hands-on experience with enrollment processes, capacity management, and child care management platforms.
• Regulatory knowledge: state licensing requirements and program quality frameworks.
• Certifications: CPR and First Aid certification (or ability to obtain).

Responsibilities

• Conduct periodic observations of programs and provide feedback to Program Directors.
• Lead multi-site registration, manage waitlists, capacity optimization, and use childcare management software.
• Support staff in using childcare management software and forecast enrollment across all sites.
• Assist in program rollouts, new site expansions, and summer camp launches.
• Provide regular reports to OST Director and leadership on program performance.
• Monitor enrollment and budgets at each program.

Education

BA in education or related field

CPR and First Aid certification

Tools

child care management software

enrollment and capacity management platforms

Job description

Why Work for Wonders Early Learning + Extended Day?

Play isn't just fun, It's fundamental! Children need playtime, it is crucial for healthy development. Children learn about the world by exploring ideas, manipulating objects, investigating creative materials, and problem-solving with others. Using imagination and creativity, children take on new roles and test new concepts. Wonders teachers use observation and planning to create learning experiences that are intentional and provide meaningful context for children to practice skills and express ideas.

Join the Wonders family of caring, dedicated, and fun educators!

About Wonders

Our Mission - To cultivate curiosity, resilience, and social responsibility in children by fostering high-quality, nurturing, and inclusive educational communities led by skilled professionals

Since our inception in 1976, our goal has been to provide non-profit, quality child care to working families. Over the years, we have grown from a single center in the basement of All Saint's Church in Chevy Chase, Maryland to multiple accredited early learning, extended day, and summer camp programs across the DC Metropolitan Region.

Our programs support today's workforce, while growing the workforce of tomorrow.

Benefits & Compensation

Our benefits package includes paid time off, holidays, winter break, medical with HRA, dental, vision, life insurance, disability, critical illness, accident insurance, 403(b) retirement savings plan, Wonders tuition discounts, and professional development training.

Benefits eligibility is dependent on job type status.

We provide paid pre-employment background checks, fingerprinting, medical exams, & drug screens as well as paid New Hire Orientation.

Wonders values its educators and leaders and we invest in our workforce by prioritizing compensation and nurturing meaningful careers. Our educators are regularly engaged in efforts towards continuous improvement in their skills and knowledge in the classroom. Approximately 80% of our annual budget is directed to staff compensation.

Job Summary

The Out of School Time Manager is a member of the Out of School Time leadership team and is knowledgeable of OST best practices, trends, and developmentally appropriate practice. The OST Manager provides guidance to Extended Day Program Directors, Assistant Directors, and educators; and ensures that Wonders' goal of an inclusive and engaging learning community is achieved. Reporting to the OST Director, the primary responsibilities include oversight of the implementation of Wonders policies, procedures, and curriculum; effective fiscal management; coaching and training of program directors; leadership and support in meeting all licensing and compliance requirements; and oversight of Wonders' auxiliary programs and summer camp.

Essential Functions

Key Responsibilities

• Conduct periodic, in-depth observations of programs and provide feedback to the Program Directors
• Lead multi-site registration, support waitlist management, capacity optimization, and support program directors child care management software execution
• Support staff in using all features of our childcare management software, optimizing their enrollment numbers with staff ratios, managing waitlists, and forecasting enrollment across all sites
• Assist in program rollouts, new site expansions, and summer camp launches across all locations
• Provide regular reports to the OST Director, Executive Director and the Deputy Executive Director regarding specific programs, highlighting areas of excellence and areas of concern
• Monitor enrollment and budgets at each program

Oversight

• Conduct regular program observations and maintain accurate records of observations, strategies, recommendations, and specific directives given to Program Directors and shared with the OST Director
• Work closely with the OST Director on annual evaluations of Program Directors providing feedback and participating in annual evaluation meetings and assist with the annual evaluation process for program staff
• Partner with the OST Director on organizational planning, budget development and management, and administrative priorities across all OST programs

Program Management

• Ensure enrollment goals are maintained
• Promote the effective staffing patterns to meet program needs
• Support program administration through child care management software (enrollment and billing platform)
• Collaborate with the Extended Day Curriculum Specialist to guide Program Directors on curriculum implementation, staff onboarding, and site-level professional development
• Provide coverage for Extended Day Directors and programs, when necessary

Core Competencies

• Nurturing, creative, and engaging approach to working with school-age children
• Patient, empathetic, and inclusive mindset when supporting children with unique learning or behavioral needs
• Dependable, detail-oriented, and reliable in daily attendance and responsibilities
• Adaptable and comfortable handling frequent shifts in direction or changing classroom dynamics
• Strong team orientation and enjoyment of working collaboratively on group projects and daily activities
• Proactive and observant in maintaining active supervision and anticipating child support needs
• Professional and respectful communication skills with children, families, and colleagues

Qualifications

• BA in education or related field
• A minimum of 3 years of supervisory leadership experience in an educational setting
• Multi-site management skills and experience
• Excellent verbal and written communication skills
• Technical Proficiency: Hands-on experience with enrollment processes, capacity management, and child care management platforms
• Regulatory Expertise: Deep practical knowledge of state child care licensing requirements, health/safety compliance, and program quality frameworks
• Certifications: Active CPR and First Aid certification (or ability to obtain upon hire)

EEO Statement

Wonders provides equal opportunity to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, citizenship, current or future military status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital or familial status or any other characteristic protected by federal, state or local laws.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Wonders to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.

Additional Information

Job Type: Full-time / Exempt

Program Length: 12 months

Work Schedule: In-office with a modified hybrid option

Work Location: Kenwood Office - 5272 River Road, Bethesda, MD 20816