OSSP Coordinator, DIAL - 27109

NYC Public Schools; New York (NY); On-site; USD 72,000 - 79,000; Full time

Job summary

NYC Public Schools is seeking an OSSP Coordinator to provide clerical support to Supervisors of School Psychologists and OSSP leadership. The role focuses on reviewing data for open cases, supporting evaluation timelines, and coordinating communications with families and schools.

Key duties include data entry in SESIS, scheduling IEP meetings, and assisting payroll and procurement processes. Strong organizational skills and knowledge of NYCPS procedures are essential.

Qualifications

• Bachelor's degree and two years of related experience or
• High school diploma and six years of related experience or
• Equivalent combination with at least one year of related experience

Responsibilities

• Serve as clerical support to Supervisors of School Psychologists in managing case-related responsibilities for IEEs
• Communicate with parents, school staff, providers, and stakeholders to ensure timely responses during evaluation
• Enter and browse student data in SESIS tracking system
• Assist with scheduling assessments and IEP meetings and manage confidential files
• Support procurement and payroll processes, including timesheets and service logs

Skills

Administrative support

Attention to detail

Time management

Office coordination

Education

Bachelor's degree

High school diploma

Equivalent combination

Tools

Microsoft Office 365

Job description

Position Summary:

The OSSP Coordinator provides clerical support to supervisors of school psychologists and OSSP leadership. The role will serve as a citywide role with a priority for borough support as assigned by the Office of Supervisor of School Psychologist. The primary responsibility of the position is to review data related to open cases for students referred to special education and to support timely completion of the evaluation process through Request for Assistance (RFA) in SESIS. The RFA process includes but is not limited to assignment of cases to redeployment, per-session, contracting cases out for assessment, and case assignment to the respective KIP school psychologist. As part of the OSSP team, the incumbent provides support, guidance and training to school based support team administrative staff. The role performs related work to supporting the operational needs of the OSSP. Performs related work.

Reports to:

Director of Operations and Administration

Direct Reports:

N/A

Key Relationships:

Supports the Office of Supervisors of School Psychologists.

Responsibilities

• Serve as clerical support to Supervisors of School Psychologists in managing all case related responsibilities associated with requests for Independent Educational Evaluations (IEEs), and act as a liaison among parents, school staff, service providers, and other stakeholders to ensure timely communication and responses throughout the evaluation process.
• Outreach to New York City Public Schools (NYCPS) schools, parents and agencies as it relates to the special education evaluation process in District 1 to 32 and District 75 schools.
• Communicate and report data on agency evaluation compliance to respective district supervisors.
• Work closely with the Office of Related Services to ensure prioritization of cases that should be moved to the IEP meeting process stage.
• Browse and enter student specific data in the computerized tracking system.
• Conduct administrative tasks such as: Completing forms, mailing notices and forms to parents, duplicating records and reports, filing and maintaining confidential student files, scheduling assessments and IEP meetings, and responding to inquiries.
• Assist per-session sites with clerical tasks including scheduling cases, updating logs, and family outreach.
• Support at all stages of implementation of key NYCPS communications and public outreach initiatives.
• Compile data and create data worksheets for tracking case completion and assisting in case management.
• Reconcile computerized reports to support district compliance.
• Retrieve and transmit student records and files. Coordinate procurement tasks for the OSSP, including initiating purchase requests, tracking orders, and ensuring timely delivery of materials and services needed for office operations.
• Maintain accurate records of purchases and reconcile procurement documentation in alignment with NYCPS financial and purchasing policies.
• Support payroll processes for per-session and timekeeping, by collecting timesheets, verifying service logs, and ensuring timely submission for payment.
• Monitor payroll discrepancies and collaborate with central offices to resolve issues related to compensation, timekeeping, or service authorization.
• Ensure compliance with NYCPS procurement and payroll procedures, maintaining confidentiality and accuracy in all financial workflows.
• Perform general clerical and office duties.
• Provide and support development and training for school based support team administrative staff.
• Support system enhancements and updates.
• Support operation workflows.

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of relevant work experience.

Preferred

• Ability to organize facts and present information and figures clearly, concisely and logically, both spoken and written.
• Attentive to detail with strong organizational skills; able to work under pressure and effectively prioritize work to meet frequent and hanging deadlines.
• Skilled with group problem solving and able to work in a dynamic setting.
• Self-motivated; ability to meet deadlines, flexible and able to work both independently and within teams.
• Creative problem solver.
• Ability to effectively work under pressure and produce a high quality work product within tight time constraints.
• Familiarity with NYCPS special education processes and procedures.
• Demonstrated knowledge of SESIS and other NYCPS information systems such as ATS and student profile.
• Proficiency in Microsoft Office 365 applications.
• Excellent record of attendance and punctuality.
• Excellent communication, organizational, interpersonal and problem solving skills.
• Ability to work with supervisors and other staff.
• Demonstrated ability to efficiently carry out assignments.

Salary

$72,114 - $79,325

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary).

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail]. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.