Order to Cash Specialist

RevolutionParts; Tempe (AZ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401K match

Parental leave

Benefits package

Job summary

RevolutionParts in Tempe, AZ is seeking an Order to Cash Specialist to own end-to-end billing across SaaS, usage metrics, and pass-through costs. You will partner with Sales, Customer Success, and Finance to ensure accurate invoicing and data integrity in a high-volume environment.

This role focuses on preventing revenue leakage, auditing billing runs, and driving improvements across the order-to-cash cycle, including upstream data alignment with Salesforce and downstream billing systems.

Qualifications

• Bachelor’s Degree in Finance, Accounting, Business Administration, or equivalent practical experience.
• 2 to 4 years of experience in Accounts Receivable, collections, billing operations, or a related Order-to-Cash function.
• Familiarity with modern billing platforms and financial tooling (e.g., Stripe,Zuora, Chargebee, or Tabs).
• Solid understanding of financial metrics like DSO, bad debt reserves, and revenue recognition fundamentals.
• Experience with subscription and/or usage-based billing models in a SaaS, eCommerce, or tech environment.
• Sharp attention to detail with sound judgment on when to resolve issues independently versus when to elevate.
• Strong written and verbal communication skills; persistent and relationship-conscious when handling delicate collection calls.

Responsibilities

• Execute Multi-Stream Billing - Own the end-to-end monthly billing execution across complex, multi-tiered revenue streams; including SaaS subscriptions, usage-based metrics, marketing agency fees, and customer pass-through expenses.
• Own invoice generation and accuracy, validating billing details against closed deal terms, order forms, and Salesforce contract records to prevent disputes before they start.
• Salesforce Tabs Data Alignment - Bridge the operational gap between upstream Salesforce Opportunity/Contract data and downstream Tabs billing engine execution. Identify, troubleshoot, and fix deal-mapping errors, non-standard terms, or missing metadata before deals sync and generate invoices.
• Conduct systematic pre-billing audits to catch and eliminate duplicate charges, incorrect fee tiers, or erroneous pass-through markups prior to invoice delivery.
• Regularly reconcile active billing schedules in Tabs against Salesforce contract statuses to guarantee that churned or cancelled customers are immediately removed from recurring billing runs.
• Monitor newly activated customer accounts to ensure usage tracking starts accurately on day one, and track contract renewal dates to prevent missed or delayed billing cycles.
• Perform periodic completeness checks across all product usage and pass-through costs to ensure all eligible revenue is captured and billed in full.
• Serve as an operational gatekeeper on non-standard deals or complex pass-through fee structures during pre-quote reviews. Partner with Finance and RevOps to continuously refine sync rules, eliminating manual workarounds and recurring billing bottlenecks.
• Identify and fix process gaps, with a focus on documentation and organization level visibility to process updates.

Skills

Communication skills

Analytical mindset

Cross-functional collaboration

Attention to detail

Education

Bachelor’s Degree in Finance, Accounting, or Business Administration

Tools

Salesforce

Stripe

Zuora

Chargebee

Tabs

Job description

RevolutionParts is not just a pioneering force in the automotive eCommerce realm; we're actively seeking passionate and talented individuals to join our squad of Revolutionaries (yes, that's what we call ourselves!). As leaders in providing streamlined, user-friendly solutions, we empower automotive brands to maximize online sales. Our commitment to technology, top-notch customer service, and a profound understanding of the automotive market sets us apart. If you're ready to revolutionize the eCommerce space for automotive parts and accessories, consider joining our dynamic team of Revolutionaries.

The Role

The Order to Cash (O2C) Specialist serves as the central operational backbone and data owner for RevolutionParts’ high-volume billing and collection operations. Sitting at the vital intersection of Sales, Customer Success, Finance, and system integrations, this role owns the end-to-end billing integrity across a complex, multi-stream revenue model - including SaaS subscriptions, usage-based fees, marketing agency fees, and pass-through client costs. The primary mandate of this position is to establish complete operational control, data accuracy, and organizational confidence over who, when, and how much we are billing at all times. The ideal candidate thrives in high-volume environments, possesses sharp data-reconciliation skills, and acts as the trusted single point of contact for internal teams to resolve billing friction, fix upstream data errors, and protect against revenue leakage. Additionally this role should drive process efficiencies across the entire order to cash cycle.

Responsibilities

High-Volume Billing Integrity, Upstream System Alignment & Audit (~70%)

• Execute Multi-Stream Billing - Own the end-to-end monthly billing execution across complex, multi-tiered revenue streams; including SaaS subscriptions, usage-based metrics, marketing agency fees, and customer pass-through expenses.
• Own invoice generation and accuracy, validating billing details against closed deal terms, order forms, and Salesforce contract records to prevent disputes before they start.
• Salesforce Tabs Data Alignment - Bridge the operational gap between upstream Salesforce Opportunity/Contract data and downstream Tabs billing engine execution. Identify, troubleshoot, and fix deal-mapping errors, non-standard terms, or missing metadata before deals sync and generate invoices.
• Conduct systematic pre-billing audits to catch and eliminate duplicate charges, incorrect fee tiers, or erroneous pass-through markups prior to invoice delivery.
• Regularly reconcile active billing schedules in Tabs against Salesforce contract statuses to guarantee that churned or cancelled customers are immediately removed from recurring billing runs.
• Monitor newly activated customer accounts to ensure usage tracking starts accurately on day one, and track contract renewal dates to prevent missed or delayed billing cycles.
• Perform periodic completeness checks across all product usage and pass-through costs to ensure all eligible revenue is captured and billed in full.
• Serve as an operational gatekeeper on non-standard deals or complex pass-through fee structures during pre-quote reviews. Partner with Finance and RevOps to continuously refine sync rules, eliminating manual workarounds and recurring billing bottlenecks.
• Identify and fix process gaps, with a focus on documentation and organization level visibility to process updates.

Internal Stakeholder Support & Dispute Ownership (~15%)

• Act as the primary, accountable point of contact for Sales, Customer Success, and Support regarding all customer billing inquiries, ledger details, and invoice breakdowns.
• Proactively analyze recurring dispute trends and billing friction points to identify opportunities for automation, drive operational efficiencies, and advocate for O2C best practices across internal teams.
• Lead the investigation and resolution of internal and external billing disputes, coordinating credit adjustments or re-invoicing when necessary.
• Deliver clear reporting and updates to Finance leadership and cross-functional partners, instilling peace of mind that billing operations are tightly audited and controlled.

Accounts Receivable & Cash Operations (~15%)

• Manage credit memos, adjustments, and refunds, ensuring proper management sign-off and accurate GL/subledger alignment.
• Monitor gateway/banking failure reason codes (e.g., NSF, expired tokens, invalid accounts) and work with CS or customers to fix billing profiles and resubmit payments.
• Monitor AR aging reports, track overdue accounts, and collaborate with Customer Success on past-due outreach and credit hold escalations.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration, or equivalent practical experience.
• Must have direct, hands-on experience using Salesforce for managing opportunities, viewing contract terms, and reviewing customer account data.
• 2 to 4 years of experience in Accounts Receivable, collections, billing operations, or a related Order-to-Cash function.
• Working knowledge of core AR processes: aging reports, dunning workflows, cash application, and credit risk assessment.
• Solid understanding of financial metrics like DSO, bad debt reserves, and revenue recognition fundamentals.
• Experience with subscription and/or usage-based billing models in a SaaS, eCommerce, or tech environment.
• Familiarity with modern billing platforms and financial tooling (e.g., Stripe,Zuora, Chargebee, or Tabs).
• Sharp attention to detail with sound judgment on when to resolve issues independently versus when to elevate.
• Strong written and verbal communication skills; persistent and relationship-conscious when handling delicate collection calls.
• Analytical and fast-moving, with a cross-functional mindset that treats Sales, Customer Success, and Accounting as key internal partners.
• Preferred: Experience building or automating billing and AR processes from scratch; familiarity with automotive, dealership, or OEM ecosystems.

AI Fluency & Modern Tooling

At RevolutionParts, we expect team members to actively use modern tools — including AI-powered systems — to improve decision-making, productivity, and quality of work.

This includes: Using AI tools responsibly to accelerate research, analysis, documentation, and problem-solving

Exercising strong judgment around data privacy, accuracy, and ethical use

Continuously learning and adapting as AI capabilities evolve

Proven examples of using AI to improve outcomes in prior roles is expected.

RevolutionParts is proud to provide all full-time Revolutionaries with a comprehensive employment package including competitive compensation, career development, benefits, 401K match, parental leave, and many more valuable perks. You can learn more about our core-value-driven culture at our career page.

RevolutionParts is an Equal Opportunity Employer; we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, gender orientation, gender identity or expression, sexual identity, sexual orientation, age, marital status, family status, genetic information, veteran status, or disability status.

Please Note

You will only receive correspondence through the Gem ATS or from a @revolutionparts.com email address. If you are receiving communication through any other platform or domain, it may be fraudulent, and we urge you to ignore the communication.

Compensation

The base pay range for this role is $60,000 – $75,000 per year.