Order Entry Representative

Visual Comfort Co.; Skokie (IL); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Work-life balance

Training & Development

Paid Time Off

Holidays: 7 paid + 2 floating

Competitive compensation

Health benefits

Life insurance

401(k) with company match

Job summary

Visual Comfort Co. is a premier provider of decorative and architectural lighting products and related services. We are seeking a detail-oriented Customer Service Specialist to support order processing and post-sale tasks in a fast-paced environment in Skokie, IL.

The role emphasizes accurate order review, timely processing of web orders, returns management, and customer care via phone and email. Strong CRM and time-management skills, plus flexibility for weekend/extended hours, are valued.

Qualifications

• Minimum of 6 months of previous experience in Visual Comfort Customer Service, or equivalent experience.
• Strong aptitude for navigating CRM and Order Management systems.
• Experience in interior design, luxury home furnishings and/or lighting industry is a plus.

Responsibilities

• Manage a high volume of documents and review new orders daily.
• Process web orders and handle returns efficiently.
• Support customers via phone and email and escalate issues when needed.
• Schedule and coordinate LTL pickups and communicate with customers.
• Collaborate with team to ensure accurate order processing and problem resolution.

Skills

CRM navigation

Time management

Multitasking

Communication skills

Customer service

Teamwork

Education

High school diploma

College degree preferred

Tools

CRM software

Order management systems

Job description

Who we are:

Visual Comfort & Co. is the premier resource for decorative and architectural lighting, ceiling fans, system controls and automated shading solutions from the most influential designers in the world. We are proud to offer a market-leading range of premium products across categories, styles and price points, remaining committed to beautiful design and, above all, a world-class customer experience.

This role is responsible for collaborating with internal teams to ensure accurate and timely processing of customer orders. Duties include managing a high volume of sales documents, completing post-sale administrative tasks, supporting customers via phone and email, and resolving routine service issues while escalating complex matters as needed to uphold a high standard of customer satisfaction.

Visual Comfort Offers:

• Work-Life Balance: Monday – Friday, 8:00am – 4:30pm or 9:00am – 5:30pm
• Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement.
• Paid Time Off: Generous vacation accrual and paid time off policies.
• Holidays: 7 paid holidays per year, in addition to 2 floating holidays.
• Compensation: Competitive compensation plan
• Health Benefits: Visual Comfort covers the majority of employee medical premiums, and offers competitive vision and dental coverage available starting the first of the month following your start date.
• Insurance: Company-provided life insurance and short-term disability coverage.
• Retirement: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.

How success is defined:

• Effectively manage a high volume of documents throughout the shift.
• Accurately review new orders and process webs orders daily.
• Accurately and efficiently processing and managing returns.Scheduling and contacting customers for LTL pick-ups, ensuring timely communication with customers.
• Contacting customers via phone and email as needed including but not limited to supporting Customer Service.
• Effectively handle and resolve routine customer issues and escalating queries and concerns to leadership, as appropriate
• Actively participates in training involving our products, systems and design
• Exhibits professionalism with customers, team members and all levels of leadership
• Additional tasks as needed
• Works effectively with others in a team environment to accomplish organizational goals and to identify and resolve problems.
• Exhibits and adheres to the established Visual Comfort Company Values.
• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule. While being present in the workplace to effectively collaborate and communicate amongst co-workers and teams.

What you will bring:

• Minimum of 6 months of previous experience in Visual Comfort Customer Service, or equivalent experience.
• High school graduate, 2 or 4-year college graduate, preferred.
• Strong aptitude for navigating CRM and Order Management systems.
• Experience in interior design, custom home building products, luxury home furnishings and/or lighting industry, a plus.
• Exceptional organizational and time management skills, with a strong attention to detail
• Ability to prioritize and handle multiple tasks and changing priorities.
• Exceptional organizational and time management skills, with a strong attention to detail
• Ability to prioritize and handle multiple tasks and changing priorities
• Must demonstrate maturity in judgement, commitment, dependability, punctuality and adherence to agreed-upon schedule as determined by manager
• Ability to achieve results both independently and through others by fostering a spirit of teamwork and cooperation
• Demonstrate exceptional communication across all contact channels, including email, chat and phone
• Available to work a flexible schedule including weekends, early mornings, late evenings.
• An equivalent combination of education and experience will be considered for this role

Compensation Range: $24 - $30 per hour

Compensation for this position is based on applicable, job-related factors, which may include, where relevant to the position, skills, qualifications, relevant experience, education, certifications, and geographic work location, consistent with applicable law.

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