OR Service Coordinator - F/T Days

Hackensack Meridian Health; Neptune Township (NJ); On-site; USD 97,000 - 119,000; Full time

Job summary

Hackensack Meridian Health seeks an OR Service Coordinator to lead the planning and delivery of specialty surgical services. You will collaborate with perioperative teams, surgeons, and vendors to ensure case readiness, inventory accuracy, and efficient throughput across the service line.

Strong leadership, communication, and clinical expertise in the OR are required, with focus on quality, safety, and cost management within a busy perioperative environment.

Qualifications

• Three to five (3-5) years of operating room/surgical experience.
• Ability to work as part of a cohesive leadership team.
• Leadership experience preferred.
• Excellent communication, facilitation and delegation skills.
• Experience in an operating room. Familiarity with equipment and instruments.
• Knowledge of computer systems used in the operating room and materials management.

Responsibilities

• Plans, organizes, and directs the specialty services within their service lines.
• Establishes and prepares to deliver unique surgical services across the continuum.
• Reviews OR schedule; coordinates equipment, implants, and staff education.
• Expedites first case on time starts and maintains room turnover.
• Collaborates with perioperative management and materials management.
• Leads performance management and participates in regulatory readiness.

Skills

Leadership

Communication

Delegation

Teamwork

Problem solving

Education

BSN degree

Job description

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The OR Service Coordinator helps to plan, organize, and direct the specialty services within their service lines by establishing and preparing to deliver unique services in surgical care. This includes planning for and oversight of training, supplies, equipment, and instrumentation for the delivery of surgical care across the continuum of their services. The OR Service Coordinator is integral in evaluating service needs, care delivery related to quality, safety, and efficiency of care for the surgical patient.

• Conducts initial and ongoing rounds throughout the day. Communicates with charge RN, team members, surgeons, anesthesia providers, Perioperative team (preop/PACU), SPD to ensure cases proceed as planned. Acts as a resource for all members of the team.
• At a minimum, reviews OR schedule one week in advance for specific case needs. Assesses need for items such as equipment, implants, specialty items, and potential/opportunity for staff education. Conducts a review of the schedule at scheduling huddle the day prior for any changes.
• Contacts vendor representatives per established policies and procedures to obtain necessary implants/instruments/specialty items for cases. Monitors vendors in the patient care areas.
• Expedites first case on time starts and room turnover. Strives to assist team in meeting all OR efficiency and quality benchmarks.
• Follows the value analysis protocol and procedure for new supply/equipment requests. Coordinates trials/in-services with appropriate materials management staff.
• Actively participates in the annual equipment planning process including the acquisition of quotes.
• Participates in inventory management by adjusting PAR levels as needed, monitoring for expiring products, revising custom packs, and performing value analysis functions seeking potential cost saving/containment.
• Engages surgeons and staff in the development of capital budgetary requirements.
• Provides room coverage and/or relief for staff breaks as needed to maintain patient throughput.
• Oversees and manages service line preference cards and instrumentation trays to ensure efficient use of physician and staff time as well as efficient use of supplies. Changes are made in a timely manner.
• Works collaboratively with all perioperative team members including SPD to ensure all supplies and equipment necessary for cases are available when needed.
• Leads performance management initiatives including prep for regulatory surveys.
• Maintains clinical expertise and demonstrates ability to conduct quality/environmental auditing.
• Maintains a collaborative relationship with materials management to approve changes to supply cabinets as needed and manage supply inventory.
• Collaborates with perioperative management team to develop department standards, policies, procedures, protocols, documentation, and performance monitoring tools.
• Provides input into perioperative preparation and monitoring, enabling the service line team to function within budgeted constraints.
• Utilizes quality control and performance processes to help identify patient care issues/problems.
• Assists in the development and ongoing assessment of staff orientation processes and annual competencies to assure department team members knowledge and skills fulfill service line expectations.
• Provides performance feedback for team members to be assessed for their annual performance evaluation.
• Supports research and implementation of research findings in specialty and participates in research activities and opportunities for learning.
• Demonstrates expert team building skills, problem solving abilities, crucial conversation skills, negotiation and conflict resolution strategies needed in a high stress environment.
• Maintains a collaborative relationship among peers; provides coverage for other service lines in the absence of colleague/peer.
• Provides Manager on Call weekend/Holiday coverage on a rotating basis.
• Consistently provides opportunities for interaction with team members to discuss professional growth, personal concerns, and educational goals.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required

• Three to five (3-5) years of operating room/surgical experience
• Ability to work as part of a cohesive leadership team
• Leadership experience preferred
• Excellent communication, facilitation and delegation skills
• Experience in an operating room. Familiarity with equipment and instruments used in this area, medical terminology, supply management experience.
• Knowledge of computer systems used in the operating room and materials management. Excellent organizational skills and work with minimal supervision.

Education, Knowledge, Skills and Abilities Preferred

• Two (2) years of surgical experience in a clinical specialty service line.
• Leadership oversight.
• Experience with mentorship, education and training of staff nurses.
• BSN degree.

Licenses and Certifications Required

• NJ State Professional Registered Nurse License.
• AHA Basic Health Care Life Support HCP Certification.

Licenses and Certifications Preferred

• Certified Nurse Operating Room within one year.

Minimum rate of $107,952.00 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to Labor Market Data Compensation is benchmarked against market data to ensure competitiveness. Experience Years of relevant work experience. Education and Certifications Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills Demonstrated proficiency in relevant skills and competencies. Geographic Location Cost of living and market rates for the specific location. Internal Equity Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.