OR Schedule Coordinator

Mercy Health Corporation

Lake Geneva (WI)

On-site

USD 25,000 - 36,000

Part time

10 days ago

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Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

Paid time off

Tuition and certification reimbursemen

On-Demand Pay

Job summary

Mercyhealth is seeking a part-time Unit Clerk/Medical Assistant to support the Director with administrative duties and centralized scheduling in a hospital setting. The role focuses on documentation, reports, timekeeping, licensure tracking, and budget input, with daily use of EPIC and office software.

The position requires hospital clerical experience, strong organization, and the ability to coordinate with physicians, vendors, and departments.

Qualifications

Unit Clerk or Medical Assistant experience required.
Previous hospital and clerical experience required.
Centralized scheduling experience preferred.

Responsibilities

Assists Director with assigned administrative duties.
Maintains time/attendance records and payroll processing.
Tracks licensure, certifications, and in-services; compiles reports.
Creates reports and records using appropriate software.
Lead scheduler for all OR, ENDO and Cardiac Cath Lab procedures.
Special projects and other duties as assigned.

Skills

Unit Clerk

Medical Assistant

Scheduling experience

Tools

EPIC

Job description

Schedule: 20 hours per week

Shift: Days

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists Director with assigned administrative duties.
Confidential documentation, report analysis and meeting agendas.
Maintains time/attendance records, Time-keeper, processing of department payroll.
Assists with maintaining current log of employees' licensure, certifications, and mandatory in-services. Tracks and enters statistical and quality data, compiling reports for the Director.
Completes requisitions and reports as directed by the Director and Manager.
Orders and maintains office supplies keeping adequate amounts available.
Establishes and maintains a filing system to ensure easy follow up and retrieval.
Provides manager with input as to budgetary needs while monitoring the budget.
Creates reports and records as needed using the appropriate software.
Trouble shoots software/hardware problems and follows up with appropriate area.
Takes committee meeting notes and participates in system committee.
Provides clerical communication to unit.
Initiates equipment repair, disposal process.
Assists with environmental rounds, as well as keeping organization and cleanliness of unit.
Sorts and distributes mail.
Prepares reports, logs and other related information and provides clerical support as required.
Responsible for data input and report generation for Employee Health and Workers Compensation. Precepts OR Scheduler staff.
Serves as a staff resource, including EPIC.
Special projects and other duties as assigned.
Processes requests in an accurate and timely manner.
Answers the telephone and call lights appropriately and provides information or relays messages to patients and staff.
Directs visitors as needed.
Works closely with Vendor reps.
Processes patient charges and orders supplies as needed.
Participates in department or unit performance improvement activities.
Maintains daily OR and PACE schedule including retrieving data from physicians and clinics.
Acts as department buyer/purchasing agent for new and established surgical products/inventory.
Arranges schedules to meet the needs of patients and physicians often coordinating with other departments and other physician offices.
Works with the OPS department and Lead RN to coordinate times for patient arrival.
Takes phone calls from providers, offices and other departments for case and procedural scheduling.
Lead scheduler for all OR, ENDO and Cardiac Cath Lab procedures.
Troubleshoots for staff during the on-call period when needed.
Maintains anesthesia schedule software including approving and denying vacations.
Works with the locum companies to get coverage when it is needed.
Works with the anesthesia staff to capture PIP requirements.
May be asked to assist with evaluations and corrective action as needed.

EDUCATION & EXPERIENCE

Unit Clerk or Medical Assistant experience required.

Previous hospital and clerical experience required.

Centralized scheduling experience preferred.

ADDITIONAL REQUIREMENTS

Passing the Driver's License Check and/or Credit Check (for those positions requiring).

Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check.

Must be able to follow written/oral instructions.

OTHER SKILLS AND ABILITIES

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

Occupational Exposure: Category B -Some partners in the specified job classification have occupational exposure.

AGE OF PATIENTS SERVED

Non-Specific Task (N/A)

INFORMATION ACCESS

Partner may access patient care information needed to perform their job duties

WORK CONTACT GROUP

Partners, physicians, patients/family, visitors, vendors

SPECIAL PHYSICAL DEMANDS

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, or crouch. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and depth perception.

LEVEL OF SUPERVISION

Monitor OR Schedulers for proficiency with new processes and procedures, report all deficiencies to Director.

PAY RANGE

$18.28 - $26.51

Mercyhealth is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

Medical, Dental, Vision
Life & Disability Insurance
FSA/HSA Options
Generous, accruing paid time off
Paid Parental and caregiver leave
Career advancement and educational opportunities
Tuition and certification reimbursement
Certification Reimbursement
Well-being Programs
Employee Discounts
On-Demand Pay
Financial Education
Annual recognition/awards events
Partner appreciation days
Family entertainment/attractions discount
Community service/improvement opportunities

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including: