OPS Staff Assistant - 80900454

Florida; Pensacola (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

The Department of Juvenile Justice in Florida is seeking a full-time OPS Clerk in Pensacola. You will support the Chief and Assistant Chief Probation Officer by handling mail, invoices, vehicle logs, and procurement tasks, while coordinating with WORKS and preparing meeting materials.

Duties include processing applications, sending ERGO test invitations, assisting with public records requests, generating reports, and maintaining inventory.

Qualifications

• Knowledge of data collection methods and effective communication.
• Knowledge of MS Word and Excel.
• Ability to collect, evaluate and analyze administrative data.
• Ability to prepare correspondence and reports following rules and policies.
• Ability to establish and maintain working relationships with others.

Responsibilities

• Maintain vehicle log, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise.
• Reviews incoming job applications for completion and qualifications, print, and send ERGO test invitations to applicants.
• Assist with Public Records Requests and organize files, protecting sensitive information.
• Process Department of Juvenile Justice (DJJ) ID cards, bus passes, and intern packets.
• Access detention reports from JJIS weekly to support leadership.
• Complete special assignments, research and prepare reports; maintain inventory and submit annual reports.

Skills

Data collection methods

Effective communication

MS Word

Excel

Data analysis

Relationship building

Tools

MFMP System

SAMAS system

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884916

The Department of Juvenile Justice salutes our heroes

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

This Position is Full-time OPS 40 hrs. per week

LOCATION, CONTACT AND SALARY INFORMATION :

Location:C1 Probation and Community Intervention, 1800 St. Mary's Ave., Pensacola, FL 32501

Contact Person: Gregory Parker, Chief of Probation, 850-451-6475, [e-mail]

Starting Salary: $18.00 per hour

DESCRIPTION

Provides assistance to the Chief and Assistant Chief Probation Officer by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system WORKS. Prepares circuit meeting agendas, taking meeting minutes, organizing meeting documentation. Notify and follow up with building maintenance when problems arise.

JOB DESCRIPTION

Maintain vehicle log, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise.

Reviews incoming job applications for completion and qualifications to print; send Ergometrics (ERGO) Test invitations to applicants applying for a JPO positions, proctor ERGO test and process test packets for scoring.

Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading. Assisting with uploading closed files before shredding.

Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets.

Access Detention Review Reports from Juvenile Justice Information System (JJIS) on a weekly basis to provide to Chief Probation Officer, Assistant Chief Probation Officer and staff.

Completes special assignments, research, and prepare reports.

Maintains inventory and ensures annual reports are submitted on time.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the methods of data collection, and the principles and techniques of effective communication.

Knowledge of word and excel.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.

Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS

Administrative office functions experience.

Knowledge of MyFloridaMarketPlace (MFMP) System.

Processing purchase orders, receiving orders, E quotes, state purchasing card using the SAMAS system.

SPECIAL NOTES

A valid Driver's License is required for this position.

All prospective candidateswill be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver's license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.