OPS STAFF ASSISTANT - 80900150

Florida; Crestview (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

Florida Department of Juvenile Justice seeks an OPS Staff Assistant to support circuits with administrative tasks including mail handling, invoicing, and records management. The role requires basic data handling, strong communication, and coordination with maintenance and procurement teams.

Starting salary is $17.81 per hour, full-time, 40 hours weekly, based in Crestview, FL. A valid driver’s license and ability to perform background checks are required.

Qualifications

• Experience with administrative data collection and reporting.
• Strong written and verbal communication abilities.
• Ability to prepare clear correspondence and reports.
• Proficiency in Word and Excel handling basic data tasks.

Responsibilities

• Monitor postage and posting mail for the Circuit.
• Maintain vehicle log and process invoices.
• Assist with Public Records Requests and file handling.
• Notify maintenance staff of issues and follow up as needed.
• Support procurement and inventory tasks and prepare reports.

Skills

Data collection

Effective communication

Word processing

Excel

Data analysis

Relationship building

Tools

JJIS access

WORKS system

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884243

Working Title: OPS STAFF ASSISTANT - 80900150

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

This Position is full-time OPS 40 hrs. per week.

NCOMPLETE CANDIDATE PROFILES MAY NOT BE CONSIDERED

LOCATION, CONTACTAND SALARYINFORMATION

LOCATION: Circuit One Probation & Community Intervention; 501 N. Spring St. Crestview, FL 32536

CONTACT PERSON: Juvenile Probation Officer Supervisor, Princess Smiley, 850-689-7905, [e-mail].

STARTING SALARY: $17.81 Per Hour.

DESCRIPTION

Provides assistance to the Circuit by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system WORKS, takes meeting minutes, organizing meeting documentation. Notify and follow up with building maintenance when problems arise.

JOB DESCRIPTION

Maintain vehicle log, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise.

Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading. Assisting with uploading closed files before shredding.

Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets.

Access Juvenile Justice Information System (JJIS) as needed to provide to the Juvenile Probation Officer Supervisor.Chief Probation Officer and required staff.

Completes special assignments, research, and prepare reports.

Maintains inventory and ensures annual reports are submitted on time.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the methods of data collection, and the principles and techniques of effective communication.

Knowledge of word and excel.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.

Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS

Administrative office functions experience.

A valid driver's license.

SPECIAL NOTES

All prospective candidateswill be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required.If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.