Operations Training Specialist Lead

Nisga'a TEK, LLC; Tacoma (WA); On-site; USD 39,000 - 40,000; Full time

Job summary

Nisga'a Tek, LLC is seeking an Operations Training Specialist Lead to manage training data in GTIMS and related systems, and align with local databases. You will coordinate class schedules, maintain trainee records, and develop training plans in collaboration with the Squadron DOT Flight Chief to support aircrew and ground training needs.

The role requires strong scheduling skills, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Proficiency in scheduling software and strong MS Office skills.
• Excellent verbal and written communication with crew members and internal teams.
• Attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly in time-sensitive situations.
• 1–2 years of related experience.
• Interim Secret clearance required.

Responsibilities

• Interface with HARM/SARM to update ARMS as required.
• Build, review and update student/records and grade books per AF instructions.
• Coordinate class/exams schedules with external agencies to ensure training requirements.
• Perform daily, monthly and quarterly gradebook checks.
• Prepare and execute training/testing plans for approval.
• Provide weekly updates to squadron leadership on flight readiness.
• Generate reports and forms as required.
• Assist with onboarding new team members and developing curricula.

Skills

Scheduling software

MS Office

Verbal & written communication

Attention to detail

Critical thinking

Education

Bachelor's degree

Tools

ARMS

GTIMS

Job description

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary:

The Operations Training Specialist Lead will update data in Graduate Training Integration Management System (GTIMS) or future equivalent systems to GTIMS, and locally developed computer database systems as required.

Responsibilities

Essential Job Functions:

• Interface with Host Aviation Resource Management (HARM) and Squadron Aviation Resource Management (SARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.
• Build, review, and update student/permanent party records, folders and grade books per the applicable Air Force Instructions (AFMAN 11-202V1 and AFMAN 11-2MDSV1), associated with MAJCOM Installation supplements, and locally developed guidance.
• Coordinate schedule of classes and exams as required. Coordinate with scheduling and external agencies (SFS/CATM, CES/Emergency Management, OSS, etc.) to ensure crew members are scheduled for Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and any other grounding or pre-deployment training requirements. Number of classes/exams will vary depending on unit manning/student throughput.
• Perform individual gradebook checks of squadron personnel training and ancillary training requirements. Gradebook checks shall be completed daily, monthly, and quarterly.
• In coordination with the Squadron Director of Training (DOT) Flight Chief, prepare and execute periodic training/testing plans for approval and scheduling.
• In coordination with the Squadron DOT Flight Chief, schedule members for required ground training events IAW unit policies.
• In coordination with the Squadron DOT Flight Chief, provide weekly updates to squadron leadership containing the flight and readiness status of personnel to facilitate tracking of duty status and performance report/decoration accomplishment.
• In coordination with the Squadron DOT Flight Chief, coordinate with the scheduling office, enabling them to maximize training opportunities IAW unit leadership guidance. Scheduling and training shall be consistent with AFIs.
• Provide daily tracking of upgrade and continuation training accomplishments for the unit's Operations Supervisor (or equivalent) as well as weekly summaries for the Operations Officer.
• Under the guidance and direction of the Squadron DOT Flight Chief, assist in the development of new curriculum and syllabi for aircrew and ground training.
• Generate the following reports/forms as required.
• Contract Performance Support:
  • Ensure high-quality contract performance
  • Monitor contract compliance with established standards
  • Provides daily task guidance to team members as needed
• Customer Support and Relations:
  • Maintain strong relationships with squadron and group leadership
  • Address customer concerns with Program Manager
• Onboarding Procedures:
  • Assist with welcoming and onboarding new team members
  • Ensure new hires receive the necessary training and resources
• Guidance on PWS Requirements:
  • Provide guidance on Performance Work Statement (PWS) task requirements
  • Offer insight into mission considerations relevant to tasks
• Time Off Considerations:
  • Manage time off requests (maternity, bereavement, PTO, military leaves).
  • Ensure adequate task coverage and support during team member absences
• Monthly Status Reporting:
  • Prepare and deliver the contractor monthly status report to the PM and upon PM approval submit to the customer
  • Outline activities, accomplishments, and work performed for PWS tasks
• Team Member Training and Utilization:
  • Support training and development (annual training and position tasks)
  • Provide general supervisory to include but not limited to, tasking of duties, timesheet review and approvals, mentoring and counseling as needed.

Qualifications

Necessary Skills and Knowledge:

• Proficiency in scheduling software and systems with strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Minimum Qualifications:

• Minimum 1 -2 years of related experience.
• Must have at an interim Secret clearance.

Preferred Qualilfications:

• Bachelor's degree
• Possesses a Top-Secret clearance
• Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Pay and Benefits

Hourly Rate: $28.36

At Goldbelt, we value and reward our team's dedication and hard work. We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.