Operations Support Associate - Full Time - Day - 3R - Behavior Health - SVHS

Saint Vincent Health Center; Federal Hill (PA); On-site; USD 42,000 - 54,000; Full time

Job summary

Allegheny Health Network seeks an administrative professional to support multiple departments with Kronos scheduling, payroll processing, and timekeeping. The role involves data entry, report generation, attendance tracking, and collaboration with managers to balance workloads.

A hospital/clerical background is preferred. The position requires 1 year of Kronos and payroll experience, with a High School diploma or GED as minimum education.

Qualifications

• Minimum High School/GED with 1 year hospital or clerical experience.
• Preferred Associate’s degree in Medical Administration.
• Bachelor’s degree in Medical Administration.
• 1 year experience with Kronos.
• 1 year payroll experience.
• 1 year scheduling experience.

Responsibilities

• Kronos Administration: manage scheduling, timecard review, reporting, troubleshooting, training, and issue resolution (30%).
• Kronos Time Keeping: review timecards, codes hours, run payroll analysis, adjustments, and discrepancies; coordinate with staff to reconcile timecards (30%).
• Other Duties: data entry, report generation, and assisting with departmental needs (30%).
• Attendance Tracking: assist with absenteeism tracking and report generation (10%).

Skills

Data entry

Attendance tracking

Time management

Clerical

Education

High School diploma or GED

Associate’s degree – Medical Administration

Bachelor’s degree – Medical Administration

Tools

Kronos

Microsoft Office

Payroll software

Job description

Company : Allegheny Health Network Job Description :

GENERAL OVERVIEW:

Facilitates and supports daily business operations for various departments. Assists managers with Kronos scheduling, payroll, daily reports and daily timekeeping, building and balancing schedules. Performs payroll maintenance, clerical functions (Microsoft Office), data entry, attendance tracking, and provides budget information. Works closely with managers and directors for all other day to day tasks. Assist in maintaining competency books & education tracking.

ESSENTIAL RESPONSIBILITIES:

• Kronos Administration: Manages Kronos system, including scheduling, timecard review, reporting, troubleshooting, training, and resolving issues. Collaborates with managers to balance schedules. (30%)
• Kronos Time Keeping: Reviews timecards, codes hours, runs payroll analysis, makes adjustments, and resolves discrepancies. Coordinates with other staff to reconcile timecards (30%)
• Other Duties: Perform other administrative and clerical tasks including but not limited to data entry, report generation, and assisting with various departmental needs. (30%)
• Attendance Tracking: Assist with absenteeism tracking and report generation. (10%)

QUALIFICATIONS:

• Minimum High School/GED 1 year hospital or clerical experience
• Preferred Associate’s degree- Medical Administration
• Bachelor’s degree- Medical Administration
• 1 year experience Kronos
• 1 year experience payroll
• 1 year experience scheduling

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement:

This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies. As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Highmark Health is a national, blended health organization that includes one of America’s largest Blue Cross Blue Shield insurers and a growing regional hospital and physician network. Based in Pittsburgh, Pa., Highmark Health’s 35,000 employees serve millions of customers nationwide through the nonprofit organization’s affiliated businesses, which include Highmark Inc., Allegheny Health Network, HM Insurance Group, United Concordia Dental, HM Health Solutions and HM Home & Community Services. Highmark Health’s businesses proudly serve a broad spectrum of health-related needs including health insurance, health care delivery, population health management, dental solutions, reinsurance solutions, and innovative, technology solutions.