Operations Supervisor, Patient Access Services (Inpatient)

Health & Hospital Corporation of Marion County; Indianapolis (IN); On-site; USD 65,000 - 78,000; Full time

Job summary

Eskenazi Health is seeking an Operations Supervisor for Patient Access Services to oversee daily operations and staffing for efficient patient flow at the hospital and affiliated sites.

You will supervise the Team Leader, Patient Access Operations and contribute to planning, quality improvement, and customer-centric service delivery. A strong background in healthcare access, staff development, and process improvement is expected.

Qualifications

• Certification in Healthcare Business Insights within 60 days of hire.
• HBI certification as a Patient Access Specialist within the probationary period.
• Associate's or Bachelor's degree preferred; High School diploma or equivalent required.

Responsibilities

• Proactively contributes to Eskenazi Health’s mission and ensures patient access services run smoothly.
• Assists the Operations Manager in planning, managing, and improving department operations and workflow.
• Leads staff development including hiring decisions, counseling, attendance, and performance evaluations.
• Focuses resources on productivity and quality to meet hospital goals.
• Provides hands-on training to Team Leaders and frontline staff on responsibilities.
• Participates in front-end and back-end financial clearance processes and communicates with outside agencies as needed.

Skills

People leadership

Staff supervision

Excel

Communication

Education

Certification in Healthcare Business Insights

HBI certification as Patient Access Specialist

Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SharePoint

Job description

Division: Eskenazi Health

Sub-Division: Hospital

Req ID: 26841

Schedule : Full Time

Shift : Varied

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

FLSA Status

Exempt

Job Role Summary

The Operations Supervisor, Patient Access Services is responsible for the daily operational, financial, clerical, and patient services necessary to maintain efficient flow of assigned service areas. The Operations Supervisor oversees staffing in accordance with fluctuating workload and departmental requirements. The Operations Supervisor performs duties independently and demonstrates sound judgment and initiative in handling a variety of management issues. This position directly supervises the Team Leader, Patient Access Operations and other departmental personnel.

Essential Functions and Responsibilities

• Proactively contributes to Eskenazi Health’s mission: Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; models the Eskenazi Pride Values of Professionalism, Respect, Innovation, Development, and Excellence
• Assists the Operations Manager, Patient Access Services in planning, managing, and overall operations of the department; conducts ongoing analysis, development, quality improvement and implementation of methods and systems to improve efficiency and effectiveness of services and functions
• Creates a “customer centric” staff services area with emphasis on customer service and quick turnaround time to resolution of issues/problems
• Contributes to staff management and development: including, but not limited to hiring decisions, termination decisions, employee counseling, employee attendance management, performance evaluations, productivity and quality monitoring
• Focuses all operations resources appropriately on productivity and quality to meet identified departmental and hospital goals
• Provides subject matter expertise and “at elbow” training a minimum of 50% of time with Team Leaders and frontline staff on all aspects of areas of responsibility
• Participates directly in frontend and backend financial clearance processes including contacting outside agencies to assist with completion of requirements for payment approval
• Prioritizes departmental work to include work queues, registration errors, billing edits, etc. within the guidelines established by department
• Accesses staff to work ratios and identifies and corrects any deficiencies with processes to promote synergy
• Participates in leadership meetings and projects to advocate for patients, help the department, and do what is in the best interest of the hospital

Job Requirements

• Certification in Healthcare Business Insights within 60 days of hire
• Possesses or completes HBI certification as a Patient Access Specialist within the probationary period

Accredited Associate's or Bachelor's degree preferred; OR two (2) years of experience in registration operations. High School diploma or equivalent required.

Knowledge, Skills & Abilities

• In depth knowledge of federal, state and regulatory laws, and of Eskenazi Health Services policies and procedures, and of Indiana State Department of Health regulations
• Microsoft Excel skills to include ability to build new worksheets, import data, sort data, use basic formulas, and pivot tables; Microsoft Word proficiency to write policies/procedures and correspondence; proficiency in Microsoft PowerPoint, Microsoft SharePoint and other programs designated and used by the organization
• Excellent oral and written communication skills with the ability to present information to groups of clinical and non-clinical staff
• Ability to lead, supervise and motivate personnel
• Excellent customer service skills
• High level of interpersonal, problem solving, and analytical skills

Accredited by The Joint Commission and named as one of Indiana’s best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute , Eskenazi Health’s programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city’s primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.