Operations Staff Assistant III

Benjamin Moore; Mesquite (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

PTO starting at 3 weeks + holidays + 5

Personal days

Employer-paid life insurance

Job summary

Benjamin Moore is seeking an Operations Staff Assistant III to support all departments with payroll, HR onboarding, and office administration at our Mesquite facility. You will maintain personnel files, assist with recruitment, payroll questions, and benefits communications while coordinating with facility management.

Ideal candidates have 2+ years of administrative experience, strong MS Office skills, and familiarity with payroll processes.

Qualifications

• High School degree or GED required; associate degree preferred.
• 2+ years administrative experience including payroll administration and HR support.
• HR administrative assistant experience a plus.
• Strong computer skills including Microsoft Office.

Responsibilities

• Maintain payroll information and process payroll hours with department managers.
• Guide employees on payroll and benefits questions.
• Update PTO, leave balances, and attendance data accurately.
• Monitor absenteeism data and coordinate wage/attendance records with plant management.
• Coordinate temporary workforce and track related costs.
• Prepare monthly OT and temp labor reports.
• Maintain on-site personnel and medical files.
• Assist recruitment, onboarding, and HR with new hires.
• Manage employee schedules in time and attendance systems.
• Assign badges and timecards for all employees and visitors.
• Support onsite wellness activities and DEI programs.

Skills

Payroll administration

HR support

Inventory control

Microsoft Office

SAP

Communication skills

Time management

Education

High School degree or GED

Associate's degree in business

Tools

SAP

Job description

At Benjamin Moore, we empower our team members to achieve their goals and make a positive impact in our communities. We offer a rewarding and inspiring work environment that fosters creativity, collaboration, and a strong sense of camaraderie. Our culture of excellence and transparency encourages our colleagues to bring their authentic selves and unique perspectives/ideas every day. With 140 years of rich history behind our brand, we know that our people are the driving force behind our success. We believe in investing in our colleagues by offering work-life balance, competitive/ benefits, ongoing learning/continuing education, and skill development. Through a positive and engaging workplace, we facilitate growth, development, and fulfillment for all.

Join us and be a part of a brand that inspires creativity, innovation, and passion in support of locally-owned stores around the world.

M‑F 7:30am - 4pm

The Operations Staff Assistant III acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Main duties include professional demeanor, communications and interpersonal skills to oversee the facility main office area supporting the facility management team as needed. To include overseeing all office administration, facility time and attendance to include tracking attendance points, PTO call off sheets, partners with corporate payroll to address all pay practices at facility, partners with recruiters, hiring managers, and HR with recruiting/onboarding activities for new hires, maintains and files documents into all employee P-files and assures compliancy, coordination of temporary workforce with hiring managers, supports corporate benefits group with medical leaves, wellness and benefits communications, supports/coordinates facility engagement activities, supports EHSS administration as needed, accounts payable, creating and maintain weekly/monthly reports to support Facility Manager as needed with all task as needed.

Responsibilities

• Maintain, support and partner with dept managers to enter/track payroll information and submits accurate payroll hours.
• Be a point person to provide guidance as needed for employees for payroll and corporate benefits questions.
• Accurately updates employees' PTO, STD, WC, FMLA leave balances in time and attendance while verifying the call out Attendance guidelines are met.
• Support facility management to monitors and maintain absenteeism information, enter data into time and attendance and assures accuracy of data. partner with plant management to maintain accurate tracking process for wage and hour attendance occurrences and points.
• Partners with facility management to coordinate the temporary workforce and tracks the cost of temporary workforce and total hour spreadsheet.
• Administers monthly reports for OT and temp labor.
• Maintain on site personal and medical files.
• Assist recruitment, hiring manager and HR with pre-employment and onboarding of all of new hires.
• Enter and maintain employee schedules as needed in time and attendance.
• Assign EE badges/timecards for all employees, temp employees, contractors and visitors.
• Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities.
• Assist Facility Managers and HR with various administrative office task.

General Office Support

• Greet all onsite visitors, contractors and maintain visitor logs.
• Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages.
• Process and submit invoices.
• Preparing reports as needed.
• Coordinates plant meeting/activities.
• Ensures efficiency of office equipment and quantity of office supplies.
• Actively participates and applies knowledge gained through Benjamin Moore's Health and Safety programs.
• Other duties as needed.

Qualifications

• High School degree or GED required, Associate's degree in business preferred.
• 2+ years administrative experience required including payroll administration, HR support and inventory control a plus.
• HR administrative assistant experience a plus.
• Strong computer skills including Microsoft Office.

SAP Experience Preferred

• Strong communications skills, both verbally and written.
• Solid time management, organizational skills and interpersonal skills.
• High level of professionalism and confidentiality skills.
• Ability to work in a fast-paced environment and work on several assignments simultaneously.

Compensation Philosophy

At Benjamin Moore, our brand represents excellence, and we strive to provide a comprehensive total rewards package to match. In addition to a competitive base salary, every exempt and non-exempt role in our organization is eligible for a performance-based annual raise and bonus in recognition of their efforts that contribute to the success of our organization. We conduct regular pay audits using external market data and internal comparisons to ensure our employees are compensated fairly and equitably.

The salary range listed herein refers to the amount the Company is willing to pay at the time of posting. The actual salary offer will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, job location, and other relevant factors.

In addition to our monetary compensation package, Benjamin Moore provides a full range of benefits that are personalized to support you physically, financially, and emotionally, through both the big milestones and in your everyday life.

Benefits Include, But Are Not Limited To, The Following

• Medical/Dental/Vision
• 401 (k) match
• PTO starting at 3 weeks' vacation + (7) paid holidays and (5) personal days
• Employer-paid life insurance
• Tuition reimbursement

You can view the complete benefits package by clicking the following link: https://www.benjaminmoore.com/en-us/benjamin-moore-careers?targetid=row-benefits-summary

Engagement, Inclusion + Social Impact

At Benjamin Moore, we don't just accept difference — we celebrate it, support it, and thrive because it benefits our employees, customers, and community. We remain steadfast in our commitment to cultivating an environment where all are provided the tools and opportunities to thrive in the workplace. Our efforts allow each of us to authentically live our corporate values of Openness, Integrity, Community, Excellence, and Safety.

Our Social Impact initiatives, including strategic partnerships, in-kind donations, and volunteerism, further amplify our ability to positively impact the lives of our stakeholders. We believe that fostering a culture of inclusion and belonging is the right thing to do and essential for our continued success.

Student Loan Repayment Assistance Program

Benjamin Moore provides Student Loan Repayment Assistance Program to support eligible active employees who graduated from an accredited post-secondary educational institution. The Repayment Program is intended to contribute to reducing employee's student loans. The Company follows all rules and regulations concerning the taxability of student loan repayments provided under applicable law.

EOE

Benjamin Moore is an equal-opportunity employer that is committed to a culture of inclusion and belonging. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Our commitment to these principles means all employment decisions are made based on qualifications, merit, and business needs.

Pay Range

USD $28.60 - USD $37.90 /Hr.