Operations Specialist III

Tatitlek Corporation; Northern (KY); Hybrid; USD 55,000 - 63,000; Full time

Job summary

Tatitlek Corporation seeks a Lead Event Planner to coordinate high-visibility conferences and multi-week defense experiments with 100+ attendees. You will craft master schedules, manage complex logistics, and oversee DV day itineraries for senior military and government officials, ensuring strict DoD security compliance.

The role requires DoD Visit Authorization processing in DISS, active Secret clearance, and superior inter-agency communication skills to execute secure, large-scale joint

Qualifications

• High school diploma or equivalent.
• 11+ years in administrative operations or 4 years plus military/technical schooling and 7+ years in the specialty.
• Experience with DV day scheduling and military protocol compliance.
• Security escort coordination and on-site troubleshoots.
• Proficient in Microsoft Office and SharePoint.

Responsibilities

• Lead end-to-end planning for conferences with 100+ attendees and large multi-week events.
• Design master schedules, manage logistics, and coordinate DV day itineraries for officials.
• Ensure DoD security compliance and process VARs within DISS.
• Coordinate security details, badges, escorts, and testing environments.
• Track actions and support procurement across multiple work streams.

Skills

Event planning

DoD security

VAR processing

Inter-agency comms

Travel coordination

Education

High school diploma

Tools

Microsoft Office

SharePoint

Job description

Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Lead Event Planner to spearhead the end-to-end coordination and execution of high-visibility planning conferences (100+ attendees with multiple breakout sessions) and large-scale, multi-week defense experimentation events hosting over 200 participants from 50+ diverse organizations.
• This critical operational lead will design master event schedules, manage complex facility and registration logistics, and orchestrate detailed itineraries and protocols for high-ranking military and government officials during Distinguished Visitor (DV) days.
• The ideal candidate must blend elite, large-scale event planning capabilities with a firm grasp of Department of Defense (DoD) security compliance, including hands-on experience processing Visit Authorization Requests (VARs) within the Defense Information System for Security (DISS).
• An active Secret clearance, exceptional inter-agency communication skills, and proven expertise navigating military customs and government facilities are required to ensure the flawless and secure execution of these highly collaborative joint exercises.
• Will also support tracking of actions/tasks for the team and support procurement efforts.

EXPERIENCE, EDUCATION, AND LICENSURE:

• High school diploma or equivalent.
• Minimum of Eleven (11) years of applicable experience supporting administrative operations; or four (4) years of applicable vocational/military/technical school and seven (7) years of applicable experience in the assigned specialty area.
• Experience with:
• DV Day Scheduling: Designing and managing strict itineraries, escort schedules, and dedicated presentation sessions for general officers, flag officers, and senior executives.
• Military Protocol Compliance: Familiarity with military customs, courtesies, seating arrangements, and official hosting guidelines.
• Security & Escort Coordination: Coordinating with personal security details and arranging proper badging and physical escorts within secure testing environments.
• On-Site Coordination & Troubleshooting: On-the-ground management of registration desks, badges, signage, transportation assets, and hospitality requirements.
• General Administrative & Procurement Support: Managing continuous task tracking across multiple event work streams and coordinating the procurement of critical supplies and services.

PREFERRED EDUCATION AND EXPERIENCE:

• Prior military organization employment as military or civilian, and corresponding understanding of military headquarters staff organization, roles, and relationships.
• Executive-level or senior manager-level administrative support.
• Professional user of Microsoft's Office suite of software and applications (e.g., Outlook, Word, Excel, PowerPoint, Visio), as well as SharePoint.

REASONABLE ACCOMODATION:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISOR RESPONSIBILITY:

None.

WORK ENVIORNMENT:

A professional office in which typical office equipment and information technology is used.

PHYSICAL REQUIREMENTS:

The physical demands described must be met by an employee to perform the essential functions of the job - able to: see, hear, and speak; lift objects weighing up to 20 pounds; sit for extended time; and, use a personal computer keyboard, mouse, and other peripheral devices.

TRAVEL:

Approximately 30% (10-15 weeks per year)

WORK AUTHORIZATION / SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.

BENEFITS:

For more information please visit

https://careers-tatitlek.icims.com/

Salary

$40.79