Operations Specialist, Employer Onboarding

Thatch Health; Austin, Northern (TX, KY); Hybrid; USD 91,000 - 118,000; Full time

Job summary

Thatch Health in Austin is seeking an Operations Specialist, Employer Onboarding to own KYB/KYC case reviews and verify employers before coverage.

You will build durable playbooks, source-of-truth docs, and a framework for handling exceptions, collaborating with Product and Engineering to reduce manual review and increase automated approvals.

This is a builder role with room to grow as you strengthen processes and influence product decisions.

Qualifications

• 5+ years in compliance, KYB/KYC, fraud/risk, or trust & safety operations.
• Experience writing and maintaining SOPs, runbooks, or source-of-truth documentation.
• Track record working cross-functionally with Product and/or Engineering to diagnose process failures and scope fixes.
• Comfort making and documenting judgment calls on ambiguous or high‑risk cases within a compliance framework.
• Bachelor's degree or equivalent practical experience.
• Comfort working across multiple systems day to day (SQL or Metabase, admin tools, data/review platforms).

Responsibilities

• Own end-to-end review of employer KYB/KYC cases — business verification and owner identity checks.
• Build and maintain the runbooks and source-of-truth documentation for KYB/KYC review.
• Define and own how exceptions get handled — documented framework for escalation and timelines.
• Partner with Product and Engineering to diagnose recurring failure patterns and shape fixes.
• Build and maintain reporting on case volume, approval rates, and review time.
• Act as a resource for teammates on complex cases as the process matures.

Skills

KYB/KYC experience

Compliance

Cross-functional collaboration

Process documentation

Data queries (SQL)

Education

Bachelor's degree or equivalent practical experience

Tools

SQL

Metabase

Job description

Operations Specialist, Employer Onboarding at Thatch

Location Austin, Texas, United States

Compensation $91,000 - $118,000 USD

About the role

Every employer that joins Thatch has to be verified before their team can get covered — confirming the business is legitimate and its owners are who they say they are before any money moves. That verification function is growing in scope and volume, and it still runs more on institutional knowledge than documented process.

This role exists to change that. You'll own KYB/KYC case review and turn the way the team works into something durable: clear runbooks, source-of-truth documentation, and a defined framework for handling exceptions, so quality doesn't depend on who's on shift. You'll partner directly with Product and Engineering to fix the friction points driving manual review, with the explicit goals of raising the automated approval rate, cutting manual review time, and making exception handling predictable rather than ad hoc.

This is a builder's role: real ownership over a function still taking shape, and direct influence over the product and policy decisions that shape it. The mandate right now is process ownership and rigor — but as you build a track record in the seat, there's room to grow, potentially into leading the team down the line. If you like the mix of hands-on case work and the discipline of writing the SOP nobody's written yet, this is a strong fit.

What you'll do

• Own end-to-end review of employer KYB/KYC cases — business verification and beneficial owner/officer identity checks — applying Thatch's compliance policy with sound judgment on ambiguous or high-risk cases
• Build and maintain the runbooks and source-of-truth documentation for KYB/KYC review, so process and tooling knowledge lives in a shared, current reference rather than in any one person's head
• Define and own how exceptions get handled — what gets escalated, to whom, and on what timeline — replacing case-by-case judgment calls with a documented framework
• Partner with Product and Engineering to diagnose recurring failure patterns and shape fixes that raise the automated approval rate and cut manual review time
• Build and maintain reporting on case volume, approval rates, and review time so the team's performance is visible without manual pulls
• Act as a resource for teammates on complex or ambiguous cases as the documented process matures

Background we're looking for

• 5+ years in compliance, KYB/KYC, fraud/risk, or trust & safety operations, including direct experience reviewing business or identity verification documentation
• Experience writing and maintaining SOPs, runbooks, or source-of-truth documentation for an operational process — not just following one someone else wrote
• Track record working cross-functionally with Product and/or Engineering to diagnose process failures and scope fixes, not just flag them
• Comfort making and documenting judgment calls on ambiguous or high-risk cases within a compliance framework
• Bachelor's degree or equivalent practical experience
• Comfort working across multiple systems day to day (admin tools, data/query tools like SQL or Metabase, ticketing platforms, and similar review platforms)

Experience we’d be particularly excited about

• Prior people leadership, or interest in eventually growing into people management
• SQL or data-querying experience (e.g., Metabase, Hex) to self-serve on case volume, backlog, and completion metrics
• Experience at a fintech, banking-as-a-service, or payments company with direct KYB/KYC exposure
• Familiarity with beneficial ownership/CDD rules, or entity types like sole proprietorships, PEOs, or trusts
• Experience in a fast-scaling startup environment where process is still being built
• Relevant certification (e.g., CAMS, CFE) or advanced degree in compliance or risk

What to expect

We interview rigorously based on integrity, talent, and drive; the trust we display in our teammates from day 1 is a reflection of the confidence we have in this process. We aim to evaluate the things you’ll be doing every day as best we can, and we move quickly. Here's what to expect:

• 30 minute video meeting to talk through your background and interest in Thatch
• 30 minute video meeting with the hiring manager to dive deeper into your experience and the role
• 30 minute video meeting to meet 2-3 members of the team
• 30 minute video meeting with the hiring manager to work through a live case study
• 30 minute video meeting with our founders to discuss your approach to culture and our operating principles

Equal Employment Opportunity Information

To help us comply with federal and state equal opportunity employment regulations, we invite you to voluntarily provide the following demographic information. This data is collected for statistical reporting purposes only and plays no role in the evaluation of your application. Your decision to provide or withdraw this information will not impact your candidacy in any way. We appreciate your participation in helping us foster a fair and inclusive hiring process.