Operations Specialist

Aurelius Systems; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and equity

United Health Care medical, dental, and vision coverage

Covered daily lunches and office snacks

E‑bike and scooter stipend up to $500

Job summary

Aurelius Systems in San Francisco seeks an Office & Operations Specialist to manage office functions including supplies, logistics, and facilities coordination. In this operationally focused role, you will ensure that day-to-day operations run smoothly, supporting shipping and receiving while enhancing the in-office experience. Ideal candidates bring 3+ years of relevant experience in operations or office management, demonstrating strong organizational skills and a proactive attitude. This position offers a competitive salary and benefits in a fast-paced startup environment.

Qualifications

• 3+ years in office management, operations, logistics, or military supply/admin roles.
• Strong organizational skills and vendor management experience.
• Comfortable managing logistical tasks in a hardware environment.

Responsibilities

• Manage office facilities, supplies, and vendor relationships.
• Support shipping and receiving processes for build coordination.
• Handle visitor logistics and event organization for site demos.

Skills

Organizational skills

Vendor management

Logistics coordination

Proactive problem solving

Job description

Aurelius Systems is a VC backed defense tech startup building autonomous, edge deployed directed energy systems for counter-UAS. We build laser weapons to shoot down drones.

We're a small team of engineers, former US military operators, and subject matter experts scaling America's directed energy dominance. The first cost effective, reliable and robust laser weapon system.

Our namesake isn't an accident. Marcus Aurelius wrote about doing the work in front of you, every day, without excuses. Henry Ford didn't wait for permission to reinvent manufacturing.

That's how we operate — small team, unreasonable output, no hiding behind the unachievable.

In addition to our San Francisco lab, we’ve opened a Detroit manufacturing hub and we field test weekly on our own 400-acre private range.

The Role and Your Impact:

We need an Office & Operations Specialist to keep our San Francisco office and lab running. You'll own facilities, vendors, supplies, and the day-to-day that makes the office work. You're the person who makes sure builds aren't blocked by a missing pallet, a vendor no-show, or an empty fridge. This role is operationally focused. Executive support is owned by our existing EA, so you don't need EA experience.

What You’ll Own:

• Office facilities including supplies, vendors, repairs, and build-out coordination
• Shipping and receiving support including coordinating inbound deliveries with the build team
• Visitor and customer logistics for site visits and demos in the SF lab
• Office and lab inventory of consumables, PPE, safety supplies, and general stock
• Snacks, lunches, and the in-office experience that keeps the team productive
• Event and offsite logistics for SF-based team events

What We’re Looking For:

• 3+ years in office management, operations, logistics, or military supply / admin roles
• Strong organizational skills, comfortable with multiple vendors and timelines at once
• Comfortable on a hardware floor including lifting boxes and managing pallets
• Trustworthy, proactive, low‑ego, and bias to action
• Comfortable with ambiguity in an early-stage company that's still figuring out its processes

Where you probably come from:

Office or operations management at a hardware startup, military supply or admin trades, executive support roles where you also handled office ops, or facilities and logistics at a small company.

We want to talk if:

You’re proactive, you don’t wait to be asked, and “not my job” isn’t in your vocabulary. You’re comfortable lifting boxes and managing a vendor email thread the same day.

Not a fit if:

You’re looking for an EA‑only role, you’ve never seen a pallet, or you need a written process for everything before you’ll act.

Nice to Haves:

• Veteran with military supply, admin, or logistics background
• ITAR‑aware shipping and receiving experience
• Notary or basic facilities certifications
• Experience supporting events or company offsites

How You Operate:

• Extreme bias for action. You'd rather solve it now than schedule a meeting
• You handle problems before they hit anyone’s inbox
• Comfortable with ambiguity and fast iteration in a startup environment
• Clear communicator across the team, vendors, and visitors
• Self‑directed. You identify what needs to happen next and do it without being told

Why Join Aurelius Systems:

• Build more in 1 month than most technicians build in 1 year. We field test weekly. Your work goes downrange, not into a filing cabinet.
• Career velocity is real. At ~10 engineers, there are no layers between you and impact.
• Work on a problem that actually matters. Small cheap drones are changing warfare. Our laser systems are the asymmetric answer — infinite magazine, near zero cost per shot, scalable to every base, border, facility, and truck.
• Join the densest defense startup ecosystem in the country. California is where the next generation of defense companies are being built.

How We Work:

Core hours are Monday through Friday, 9 to 6. When we’re sprinting toward a demo or field test, the team ramps up — nights, weekends, whatever it takes to ship. When the sprint lands, we ramp down. We don’t manufacture intensity for show.

• Competitive salary and equity
• United Health Care medical, dental, and vision coverage
• Travel to field test events and range days
• Covered daily lunches and office snacks and drinks
• E‑bike and scooter stipend up to $500
• Direct access to leadership and real ownership over your work

Export Control Notice:

This role requires access to export‑controlled information or items that require U.S. Person status. As defined by U.S. law, individuals who are any one of the following are considered to be a U.S. Person: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).