Operations Specialist - Patient Facing

AdaptHealth; Coon Rapids (MN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical, dental and vision coverage

401(k) with company match

Paid Time Off including holidays

Job summary

AdaptHealth is seeking an Operations Specialist in Coon Rapids, Minnesota to support patient care and operational excellence. The role involves process optimization, documentation review, and collaboration with teams to ensure high-quality care delivery.

Ideal candidates have relevant work experience and a high school diploma or associate’s degree. Proficiency in Microsoft Office and excellent communication skills are essential for success in this fast-paced environment.

This position offers opportunities for professional growth and comprehensive benefits.

Qualifications

• One year of relevant work experience required.
• Experience in management, administrative, or customer service preferred.
• Experience within a healthcare organization is a plus.

Responsibilities

• Support regional operations through workflow improvement.
• Review documentation including insurance verification and order accuracy.
• Analyze workflows to implement solutions for efficiency.

Skills

Excellent verbal and written communication skills

Analytical and problem-solving abilities

Multi-tasking in a fast-paced environment

Proficient computer skills - Microsoft Office

Education

High School Diploma or Associate’s degree in a related field

Tools

Healthcare systems

Job description

About AdaptHealth

At AdaptHealth we offer full-service home medical equipment and related services that empower patients to live their best lives – beyond the hospital and at home.

Opportunity – Apply Today!

AdaptHealth is the vital link in the healthcare ecosystem that bridges the gap between patients, providers, and high-quality, compassionate care. If you’re passionate about making a meaningful and lasting difference in the lives of patients, we invite you to explore a career with AdaptHealth.

The Adapt Difference

• Commitment to Our People – Support, Development, and Advancement Opportunities
• Competitive Compensation and Incentives
• Comprehensive Total Rewards & Benefits
• Industry‑Leading Care & Innovation
• Responsible Environmental Stewardship

About The Role

The Operations Specialist role supports patient care and operational excellence in our business. This role is unique in its ability to impact patient outcomes while driving process improvements and team performance.

Operations Specialist

Core Responsibilities

• Support regional operations through workflow improvement, training, and process optimization
• Review and process documentation, including insurance verification, authorizations, and order accuracy
• Navigate EMR systems to enter, track, and validate patient and authorization data
• Analyze workflows, identify errors, and implement solutions to improve efficiency and quality
• Collaborate with teams and leadership to resolve issues and communicate trends
• Maintain knowledge of payer guidelines, products, and services to ensure compliance
• Assist with training materials, onboarding, and cross‑functional support
• Participate in projects to refine processes and enhance operational performance
• Meet quality and performance metrics while managing multiple priorities
• Perform patient assessments and follow‑ups to support care and compliance
• Ensure accurate documentation and adherence to HIPAA, PPE, and infection control standards
• Perform other duties as assigned

Why You’re the Best Fit

• One (1) year of relevant work experience required
• High School Diploma, Associate’s degree in a related field, Healthcare Administration, Business Administration or equivalent work experience required
• Experience in management, administrative, clerical, insurance, billing, claims, call center, or customer service preferred but not required
• Experience within a healthcare organization, pharmacy, HME, medical supply, or Medicare‑certified environment is a plus but not required
• Excellent verbal and written communication skills including analytical, problem‑solving and decision‑making abilities with attention to detail
• Ability to multi‑task in a fast paced environment
• Proficient computer skills – Microsoft Office and healthcare systems are a plus
• Comfort learning new technologies and navigating multiple systems
• Ability to work independently while following established procedures and directives

Work Environment

• Physical Requirements: Each role has a unique set of physical demands and work environment(s) that an employee will encounter while performing the essential function of the job. Reasonable accommodations may be made to enable individuals with disability(s) to perform the essential functions. For more detail surrounding these requirements please inquire upon application selection.

Compensation

• Compensation is based on experience, location and role level

Total Rewards & Benefits Program

• Comprehensive medical, dental and vision coverage (eligible first of the month following hire)
• 401(k) with company match
• Paid Time Off Plans including 6 paid holidays
• Employee Stock Purchase Plan
• Paid Parental Bonding Leave
• Short and Long-term Disability Insurance
• Life and AD&D Insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• CVS Minute Clinic and Teledoc access
• Spousal Advantage Reimbursement Plan
• Identity Theft Protection and Legal Plan
• Applicable waiting periods apply

Requirements Disclosure

• Company conducted Background Check is required for all roles
• Company conducted Motor Vehicle Record Check is required for driving roles
• Clinical roles require valid licensure/certification, where applicable

In accordance with Florida law, candidates applying for positions located in Florida are required to undergo background screening through the Florida Care Provider Background Screening Clearinghouse, as applicable. As required, we are providing all applicants with access to the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

Ready to Make an Impact?

If you're passionate about and committed to changing lives, we want to hear from you. Apply today and take the next step in your career with AdaptHealth.