Operations Specialist

Northern Light Health; Brewer (ME); On-site; USD 27,000 - 39,000; Full time

Job summary

Northern Light Health in Brewer, ME is seeking a Transfer Center Operation Specialist to provide administrative support for the Transfer Center and Bed Management. The role includes coordinating bed placement with RN, data management, and reporting.

You will assist with physician connections after RN triage and manage office logistics to ensure optimal transfer center operations, including computer, program, and telephone performance.

Qualifications

• High School Diploma or GED; Associate degree preferred.
• In lieu of preferred education, four years of experience is required.
• Experience in administrative support or healthcare setting is a plus.

Responsibilities

• Coordinate bed placement with RN assistance.
• Manage data and compile reports for Transfer Center and Bed Management.
• Assist in connecting physicians after initial RN triage.
• Coordinate office logistics to ensure consistent transfer center operation.
• Ensure performance of computers, programs and telephones.
• Create and author reports for Leadership and service lines.
• Audit documentation for accuracy of patient/transfer information.

Skills

Adaptability

Serves Others

Integrity

Respect

Accountability

Compassion

Microsoft Office

Education

High School Diploma or GED

Associate's degree preferred

Four years of experience in lieu of education

Job description

Northern Light Health Home Office |US:ME:Brewer | Administrative Support | Full Time

Salary range- 19.50-28.09 USD

Description

The compensation range listed reflects the range Northern Light Health anticipates relying on in setting the wages for the position. The range may not necessarily include all additional compensation elements available, such as differentials, incentive programs and benefits.

Northern Light Health

Position is located: Cianchette Professional Blding

Work Type: Full Time

Work Schedule: 7:00 AM to 7:30 PM

Salary Range : $ 19.50 - $28.09

Exempt: No

Summary

The Transfer Center Operation Specialist will provide administrative support for both the Transfer Center and Bed Management. Duties will include but not limited to the following: coordination of bed placement with assistance from RN, data management, compilation of reports, assistance with connection of physicians after initial RN triage, coordination of office logistics to assure consistent and optimal operation of transfer center including assurance of the performance of computers, programs, telephones, etc.

Responsibilities

• Maintains a working knowledge of current Transfer Center/Bed Management directives
• Data tracking for measurement related to transfers and bed management/patient flow into and within EMMC
• As a bed coordinator, the TCOS will be responsible for facilitating patient placement within EMMC; utilizing the RN designated to flow coordination to help with patient prioritization when indicated by algorithm
• Create and author reports for use by Leadership, specific department, service lines, referring hospitals
• Conduct case review and collection of support data to include call auditing when requested.
• Plan and execute system improvements to create high-quality performances/service
• Audit documentation for accuracy/ completeness of patient/transfer information for all staff. Share data with supervisor for follow up.
• Assist the RN to connect calls on the Transfer Center side. Process calls with clinical guidance from RN.
• Performs other duties as assigned or required
• Working knowledge of Microsoft Office (Excel, Access, and Word)

Competencies and Skills

• Demonstrates Adaptability: Learns quickly when facing a new problem or unfamiliar task; is flexible in their approach with changing priorities and ambiguity. Manages change effectively and does not give up during adversity. Capable of changing one's behavioral style and/or views in order to attain a goal. Absorbs new information readily and puts it into practice effectively.
• Serves Others: Strives to understand, meet and exceed the expectations and requirements of internal and external customers which may include the people and communities in our service areas. Develops and maintains relationships, alliances and coalitions within and outside the organization and leverages them in order to obtain information, support, and promote cooperation and collaboration.
• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of belonging, empowerment, and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relief the suffering of others.

Education

• Required High School Diploma/General Educational Development (GED) Associate's degree preferred. In lieu of preferred education, four years of experience is required.

Working Conditions

As an integrated health delivery system serving Maine, Northern Light Health is raising the bar with no-nonsense solutions that are leading the way to a healthier future for our state. Our care team—in hospitals, primary and specialty care practices, long‑term and home healthcare, behavioral healthcare, and ground and air medical transport and emergency care—are committed to making healthcare work for you: our patients, communities, and employees.

Questions? Contact Talent Acquisition:
phone: [phone]
email: [e-mail]

Brewer, Maine, Corporate Office, Cianchette, Foundation, Finance, Human Resources, Legal Services

Equal Opportunity Employment

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sex, sexual orientation, gender identity, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.