Operations Specialist

Edgesource Corporation; Alexandria (VA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible PTO

Flexible Work Schedules

Medical/Dental/Vision

401k Match

Tuition & Development Support

Commuter Benefits

Bonus & Referrals

Career Growth Opportunities

Job summary

Edgesource Corporation is seeking an Operations Specialist to support HR administration, workplace operations, and employee engagement. You will coordinate onboarding, benefits, and compliance while maintaining accurate HR records.

The role involves cross-department coordination, with regular updates to payroll data, and a focus on process improvements to enhance the employee experience.

Qualifications

• 5+ years of experience in HR administration, Operations, or a related support function.
• Experience with benefits administration, onboarding, and core HR processes.
• Hands-on experience with ADP WorkforceNow and high data accuracy.
• Familiarity with employment compliance basics (I-9s, record retention, confidentiality).
• Proficient with Microsoft Office Suite and standard business tools.
• Ability to map and optimize process flows.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate the employment lifecycle, including onboarding, orientation, status changes, and offboarding.
• Administer employee benefits, including enrollments and open enrollment support.
• Collaborate with the finance team, communicating payroll data updates and deductions.
• Maintain accurate HR records in the HRIS (ADP WorkforceNow).
• Support compliance efforts: postings, audits, training, policies revisions, and privacy.
• Process background checks with vendors and track results.
• Plan and support employee engagement activities and recognition events.
• Draft and distribute company-wide announcements and internal communications.

Skills

ADP WorkforceNow

Data accuracy

Microsoft Office

Communication skills

Process optimization

On-site & remote work

Org-wide coordination

Education

Bachelor's or Associate’s degree

Tools

ADP WorkforceNow

SharePoint

Visio

Jira

Confluence

Job description

Company Overview

For over 25 years, Edgesource Corporation has served as an innovative technology service provider for the Department of War (DOW), Department of Homeland Security (DHS), Department of State (DOS), the U.S. Intelligence Community, Law Enforcement, and other federal, state, and commercial clients locally, nationally, and abroad. From providing boutique technical solutions in support of the DOD Counter Unmanned Aerial Systems (CUAS) mission set to addressing the most critical Cybersecurity threats facing our nation as a prime contractor with the DHS Cybersecurity & Infrastructure Security Agency (CISA), a career at Edgesource is an opportunity to do meaningful, interesting, and impactful work.

Position Overview

The Operations Specialist supports company HR administration, workplace operations, employee experience and engagement functions to ensure efficient internal processes and positive employee experience. This role serves as a central point of coordination across departments with support of benefits administration, onboarding, compliance, and data management.

Job Duties

• Employment Lifecycle & Benefits

  • Coordinate the employment lifecycle, including onboarding, orientation, status changes, and offboarding.
  • Administer employee benefits, including enrollments, life event changes, and open enrollment support.
  • Collaborate closely with the finance team, communicating payroll data updates, validating payroll deductions and notification of employee changes.

• HRIS, Compliance & Verification

  • Maintain accurate, secure, and up-to-date employee records in the HRIS (ADP WorkforceNow).
  • Support compliance efforts, including required postings, record retention, audits, training assignments, audit support, and handbook and policy revisions.
  • Process employment verification requests promptly and in line with privacy requirements.
  • Coordinate background checks with vendors and track results through completion.

• Employee Engagement & Recognition

  • Plan and support employee engagement activities and events.
  • Administer rewards and recognition programs, including milestones and achievement recognition, birthdays, and other notable events.

• Corporate Communications

  • Draft and distribute company-wide announcements, policy updates, and internal communications.
  • Ensure information shared with employees is timely, accurate, and easy to access.
  • Respond to general employee inquiries and requests, acting as the first line of support.

• Process Development & Improvement

  • Identify gaps in current processes and develop, document, and implement improvements.
  • Provide ad-hoc project support as needed.

Required Qualifications

• 5+ years of experience in HR administration, Operations, or a related support function.
• Working knowledge of benefits administration, onboarding, and core HR processes.
• Hands-on experience with ADP WorkforceNow and a high level of data accuracy.
• Familiarity with employment compliance basics, such as I-9s, record retention, and confidentiality requirements.
• Comfortable knowledge of Microsoft Office Suite.
• Understanding process flows and process optimization.
• Excellent written and verbal communication skills.
• Sound judgment and discretion when handling confidential employee information.
• Ability to identify urgency and prioritize work accordingly.
• On-site: 3-5 days and Remote: 1-2 days

Nice to Have Qualifications

• Bachelor's or Associate’s degree in a related field is preferred; an equivalent. combination of education and relevant experience will be considered.
• Experience with background check platforms and employment verification vendors.
• Familiarity with work order or ticketing systems.
• Experience supporting employee engagement or recognition programs.
• Familiarity with SharePoint, Visio, or Atlassian products (Jira, Confluence).
• HR certification (e.g., aPHR, SHRM-CP, PHR) or progress toward one.
• Experience in a fast-paced or growing organization.

Working at Edgesource

As an ISO 9001:2015 certified and CMMI Level 3 appraised small business, Edgesource specializes in providing a variety of technical solutions to include software development, database services, enterprise networking, data center virtualization, and management support. We are always seeking top-talent to join our team in helping to address the most critical technical challenges facing our nation.

At Edgesource, we understand that our employees are our greatest asset, and as such we offer a wide array of benefits to support the well-being of our staff to include:

• Flexible PTO Policy + 11 Paid Holidays
• Flexible Work Schedules (Remote / Hybrid)
• Medical / Dental / Vision / Flexible Spending Account (FSA)
• 401k Plan with Match
• Tuition & Professional Development Support
• Commuter Benefits
• Bonus & Employee Referral Programs
• Career Growth Opportunities

Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Edgesource is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact our Recruiting Department by email at [e-mail] or by phone at [phone]