Operations Services Specialist

QUANTUM BUILDING SOLUTIONS, INC.; Richardson (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Holidays

Paid Vacation

PTO

401K retirement plan with 4% company 匹

100% company-paid health insurance for

employees and their families

Job summary

QBS Controls in Richardson, TX is seeking an Operations Services Specialist to support day-to-day operations behind our commercial HVAC controls and building automation projects. You will balance procurement, project administration, customer documentation, and construction billing while supporting multiple projects from kickoff through completion.

You will partner with Project Managers, vendors, field personnel, and the accounting team to ensure projects run efficiently and stay on schedule,

Qualifications

• At least two years of experience in operations support, purchasing, or project coordination.
• Knowledge of construction documentation and progress billing processes
• Strong proficiency with Microsoft Office, especially Excel, Word, and Outlook
• Excellent organizational, multitasking, and time management skills
• Professional verbal and written communication skills
• Experience with mechanical, electrical, HVAC controls, or building automation contracting (preferred)
• Familiarity with Sage 100 Contractor or similar software (preferred)
• Experience preparing AIA billing applications (G702/G703) (preferred)
• Working knowledge of BAS/BMS, HVAC controls, or low-voltage construction (preferred)
• Associate's or Bachelor's degree in Business, Construction Management, or related (preferred)

Responsibilities

• Enter and maintain project information in accounting and project management systems
• Track material deliveries, backorders, and resolve order issues
• Order materials and coordinate deliveries for active projects
• Prepare monthly project billings and supporting documentation
• Obtain vendor quotes and manage purchase orders
• Support Project Managers with submittals, RFIs, change orders, and closeout documentation
• Organize and maintain project files and documentation
• Communicate with vendors, customers, Project Managers, and field technicians to keep projects moving smoothly
• Coordinate project meetings and track action items
• Manage subcontractor documents, including insurance certificates and W-9s

Skills

Project coordination

Microsoft Excel

Time management

Communication skills

Education

Associate's or Bachelor's degree in Business/Construction Management

Tools

Sage 100 Contractor

AIA billing (G702/G703)

BAS/BMS familiarity

Job description

Operations Services Specialist

Location: Richardson, TX

Pay Range: $20.00 - $30.00 hourly, depending on experience

Work Schedule: Full-Time, Monday through Friday

QBS Controls is seeking an Operations Services Specialist to help drive the day-to-day operations behind our commercial HVAC controls and building automation projects. This position is ideal for someone who enjoys balancing procurement, project administration, customer documentation, and construction billing while supporting multiple projects from kickoff through completion. You'll partner with Project Managers, vendors, field personnel, and the accounting team to ensure projects run efficiently and stay on schedule.

Benefits Package

• Paid Holidays
• Paid Vacation
• PTO
• 401K retirement plan with 4% company match
• 100% company-paid health insurance premiums for employees and their families

Key Responsibilities

• Enter and maintain project information in accounting and project management systems
• Track material deliveries, backorders, and resolve order issues
• Order materials and coordinate deliveries for active projects
• Prepare monthly project billings and supporting documentation
• Obtain vendor quotes and manage purchase orders
• Support Project Managers with submittals, RFIs, change orders, and closeout documentation
• Organize and maintain project files and documentation
• Communicate with vendors, customers, Project Managers, and field technicians to keep projects moving smoothly
• Coordinate project meetings and track action items
• Manage subcontractor documents, including insurance certificates and W-9s

Required Qualifications

• At least two years of experience in operations support, purchasing, or project coordination
• Knowledge of construction documentation and progress billing processes
• Strong proficiency with Microsoft Office, especially Excel, Word, and Outlook
• Excellent organizational, multitasking, and time management skills
• Professional verbal and written communication skills

Preferred Qualifications

• Previous experience with a mechanical, electrical, HVAC controls, or building automation contractor
• Familiarity with Sage 100 Contractor or similar software
• Experience preparing AIA billing applications (G702/G703)
• Working knowledge of building automation systems (BAS/BMS), HVAC controls, or low-voltage construction
• Associate's or Bachelor's degree in Business, Construction Management, or a related discipline

Candidates will be required to pass a drug screening & background check upon being given a conditional offer of employment.